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Project Executive Jobs in Waterloo, ON (NOW HIRING)

Guelph Independent Living

Executive Assistant

Guelph, ON · On-site

CA$40K - CA$50K/yr

Support the planning and coordination of organizational events, meetings, and special projects * Maintain filing systems (digital and physical) for the Executive Director's office * Undertake other ...

People Corporation

Account Executive

Cambridge, ON · On-site

The Account Executive is responsible for providing day-to-day service to a specified group of ... Project leader for implementations on plan design changes, amendments and pricing - including flex ...

Spark Power

Project Manager

Cambridge, ON · On-site

CA$48 - CA$57/hr

Provide weekly, biweekly or monthly project status report to clients and executive management team. * Accurately estimating time and materials required for jobs and providing timely quotes to ...

Walker Family Financial

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Executive Assistant - Wealth Management

Kitchener, ON · On-site

CA$65K - CA$100K/yr

We are seeking a driven, sharp, and detail-oriented Executive Assistant to support our team of 2-5 ... projects as needed. Qualifications & Requirements * Work Preference: Must be fully committed to ...

Spark Power

Project Manager

Cambridge, ON

$48 - $57/hr

Provide weekly, biweekly or monthly project status report to clients and executive management team. * Accurately estimating time and materials required for jobs and providing timely quotes to ...

NSF

Project Manager - Agriculture

Guelph, ON

NSF is seeking to add a Project Manager - Agriculture to its growing team. In this role, the ... education and executive meetings * Attention to detail * Exceptional Time Management and ...

GHD

Senior Construction Project Manager

Waterloo, ON · Hybrid

CA$93K - CA$139K/yr

In this role, you will be responsible for overseeing the development and execution of building projects from both legal and executive perspectives. Your primary objective will be to secure approvals ...

University of Waterloo

Executive Editor

Waterloo, ON

Term: 1 year Primary Purpose The Executive Editor provides editorial leadership and operational ... Complete special projects as assigned by the Publications Manager. * Assist other staff in ensuring ...

Septodont

Project Coordinator

Cambridge, ON

We have an opportunity for a Project Coordinator. JOB SUMMARY Accountable to the Director Project Management, the Project Coordinator leads and coordinates project-specific administration activities ...

Samuel, Son & Co (USA), Inc.

Project Manager

Waterloo, ON · On-site

CA$86K - CA$119K/yr

Ensure projects operate within the constraints of scope, quality, time, and cost to deliver specified requirements and meet customer satisfaction. You will be responsible for managing cross ...

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All JobsProject JobsProject Executive JobsProject Executive Jobs in Waterloo, ON

Project Executive information

See Waterloo, ON salary details

$44.3K

$140.8K

$223.8K

How much do project executive jobs pay per year?

As of Sep 1, 2026, the average yearly pay for project executive in Waterloo, ON is $140,805.00, according to ZipRecruiter salary data. Most workers in this role earn between $112,349.00 and $168,291.00 per year, depending on experience, location, and employer.

What is a project executive?

A project executive is the head of a company’s project management team, responsible for implementing strategic planning and monitoring the progress of ongoing projects. As a project executive, your job duties are to evaluate staff, assess project progress against timelines and budget considerations, prepare regular reports for senior management to inform staffing decisions and project priorities, and check in with clients regarding project specifications and their expectations. To pursue a career as a project executive, you need 10 to 15 years of experience in project management and leadership roles.

What are the key skills and qualifications needed to thrive as a project executive?

To thrive as a Project Executive, you need strong leadership, project management experience, and a relevant degree such as in business or engineering. Familiarity with project management tools like MS Project, PMP certification, and enterprise resource planning (ERP) systems is common. Excellent communication, negotiation, and problem-solving skills help build client relationships and guide cross-functional teams. These skills ensure projects are delivered on time, within scope, and to stakeholder satisfaction, driving organizational success.

How does a project executive typically collaborate with cross-functional teams to ensure project success?

A Project Executive plays a pivotal role in facilitating collaboration among various departments such as finance, operations, and technical teams. They are responsible for aligning project goals with organizational objectives, communicating expectations clearly, and resolving interdepartmental issues that may arise. Regular meetings, status updates, and transparent communication channels are key practices used to keep everyone on track and engaged. By fostering a cooperative environment, Project Executives ensure that all stakeholders are informed and invested in the project's success.

What is the difference between Project Executive vs Project Manager?

AspectProject ExecutiveProject Manager
CredentialsTypically requires a bachelor's degree in business, management, or related field; often some certifications like PMP are preferredRequires a bachelor's degree in project management, business, or related field; PMP certification common
Work EnvironmentStrategic oversight, executive meetings, high-level decision makingDay-to-day project planning, team coordination, and execution
Employer & Industry UsageUsed in corporate, construction, and large-scale projects for strategic leadershipCommon across industries for managing specific projects

The Project Executive focuses on strategic oversight and high-level decision making, while the Project Manager handles daily project operations and team management. Both roles require similar credentials but differ in scope and responsibilities within project execution.

More about Project Executive jobs

What are the most commonly searched types of Project jobs in Waterloo, ON?

The most popular types of Project jobs in Waterloo, ON are:

What job categories do people searching Project Executive jobs in Waterloo, ON look for?

The top searched job categories for Project Executive jobs in Waterloo, ON are:

What cities near Waterloo, ON are hiring for Project Executive jobs?

Cities near Waterloo, ON with the most Project Executive job openings:

Project Executive jobs near you
Infographic showing various Project Executive job openings in Waterloo, ON as of August 2026, with employment types broken down into 85% Full Time, 11% Part Time, and 4% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution, with an average salary of $140,805 per year, or $67.7 per hour.

Executive Assistant

Kitchener, ON • On-site

Kingsley Management Inc
Real Estate • 11 - 50 employees
Learn more about Kingsley Management Incexternal

Full-time

Medical, Dental, Vision

Posted 10 days ago

Job description

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide dedicated support to the Founder/Owner.

This is a high-trust role for someone who thrives in a fast-paced environment and can effectively manage competing priorities, shifting deadlines, and confidential information. The successful candidate will help keep the Founder organized and focused by managing priorities, anticipating needs, coordinating information, and ensuring important details and follow-ups are not missed.

Exceptional attention to detail is critical to success in this role. The ideal candidate is resourceful, persistent, solutions-oriented, and able to adapt quickly as priorities change. Experience as a Law Clerk or Legal Assistant, particularly within real estate, is a strong asset given the nature of the Founder’s responsibilities and the company’s real estate development and management activities.

Key Responsibilities

Executive Support & Coordination

  • Provide day-to-day support to the Founder, including calendar, meeting, travel, and priority management.
  • Monitor communications, coordinate follow-ups, and ensure key requests and commitments are actioned.
  • Serve as a professional point of contact between the Founder and internal and external stakeholders.
  • Prepare meeting agendas, take notes and minutes, track action items, and coordinate follow-up.
  • Prepare, proofread, format, and organize correspondence, reports, presentations, and other documents.
  • Anticipate upcoming priorities and ensure the Founder has the information and materials required.
  • Handle sensitive business, financial, legal, and personal information with discretion and confidentiality.

Real Estate & Legal Support

  • Assist with the preparation, organization, and maintenance of real estate and corporate documentation.
  • Support leases, agreements, contracts, notices, transaction documents, and other legal materials.
  • Coordinate with external legal counsel, consultants, vendors, and professional advisors.
  • Track key dates, deadlines, renewals, and contractual obligations.
  • Maintain accurate and organized electronic and physical records.
  • Assist with research and administrative activities related to real estate transactions and development projects.

Project & Administrative Support

  • Track key projects, deliverables, deadlines, and outstanding items on behalf of the Founder.
  • Follow up with internal and external stakeholders to ensure commitments are completed.
  • Coordinate meetings, events, and other activities on behalf of the Founder.
  • Support special projects and other priorities as required.
  • Provide general administrative support to ensure the Founder’s day-to-day activities run efficiently.

Requirements

  • 10+ years of experience in a senior administrative, executive assistant, legal assistant, or similar role.
  • Law Clerk or Legal Assistant experience is strongly preferred, particularly within real estate.
  • Exceptional attention to detail, accuracy, and organizational skills.
  • Strong time-management skills and the ability to manage multiple priorities and deadlines.
  • Highly proactive with strong follow-through and a willingness to take ownership from start to finish.
  • Resourceful and persistent, with the ability to find solutions and move things forward when faced with challenges.
  • Adaptable and comfortable shifting priorities in a fast-paced environment.
  • Strong judgment and the ability to recognize when matters require immediate attention or escalation.
  • Excellent written and verbal communication skills.
  • Professional and confident when working with executives, legal counsel, consultants, vendors, and other external stakeholders.
  • Strong Microsoft Office skills, particularly Outlook, Word, Excel, and PowerPoint.
  • High level of discretion when handling confidential and sensitive information.
  • Post-secondary education in Legal Administration, Law Clerk, Business Administration, or a related field is an asset.

Benefits

Benefits

  • Dental care
  • Extended health care
  • Vision care
  • Extensive EFAP program
  • Virtual Urgent Care

Accommodations

Kingsley Management Inc. is committed to providing an accessible and supportive recruitment experience for persons with disabilities. If you require accommodations at any stage of the recruitment process, please notify us in advance at hr@kingsleyca.com

AI Usage

As part of our hiring process, we use AI-powered tools to assist in screening resumes. These technologies help us efficiently identify candidates whose qualifications align with the role, ensuring a fair and consistent evaluation process. By clicking "Apply," you acknowledge and consent to the use of AI in our recruitment workflow.

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