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Project Assistant Jobs in Waterloo, ON (NOW HIRING)

Open Text Corporation

Sr Project Manager

Waterloo, ON

CA$76K - CA$115K/yr

Drive project scope and objective activities, ensure all relevant cross functional stakeholders are ... As part of our commitment to transparency, we use artificial intelligence (AI) tools to assist in ...

Aecon Group Inc.

Coordinator, Project

Cambridge, ON · On-site

The projects we build connect communities and power future generations. With deep roots in North ... Ensure current drawings and documents are issued, filed, and communicated correctly. * Assist with ...

New

RR46

Project Manager - AdFarm

Guelph, ON · On-site

As the Project Manager, you are responsible for supporting work as it moves through all phases of projects through the internal process of the agency and within the delivery of communications and ...

RR46

Project Manager - AdFarm

Guelph, ON

As the Project Manager, you are responsible for supporting work as it moves through all phases of projects through the internal process of the agency and within the delivery of communications and ...

Liftsafe

Service Project Manager

Cambridge, ON

The Service Project Manager is responsible for coordinating awarded service work from sales handoff through completion, ensuring scope, schedule, materials, customer communication, system updates ...

GHD

Project Service Advisor

Waterloo, ON · Hybrid

CA$25.78 - CA$42.97/hr

Primary point of contact with outside client accounting staff to assist with project financial data inquiries * Provide exceptional customer service to all clients ensuring happiness with financial ...

GHD

Project Manager- Property and Buildings

Waterloo, ON · On-site

CA$98K - CA$144K/yr

At GHD, we deliver integrated engineering, advisory, and project management services that improve the physical, natural, and social environments of the communities in which we operate. We offer a ...

Palmer Audio Inc.

Be Seen First

Audio Visual Project Coordinator

Cambridge, ON · On-site

CA$70K - CA$80K/yr

The Audio Visual Project Coordinator position is client-facing and is responsible mainly for creating positive, meaningful relationships with clients and driving projects from beginning to end with a ...

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Project Assistant information

See Waterloo, ON salary details

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How much do project assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for project assistant in Waterloo, ON is $19.90, according to ZipRecruiter salary data. Most workers in this role earn between $16.14 and $22.41 per hour, depending on experience, location, and employer.

How much do project assistants get paid?

Project assistants typically earn between $35,000 and $55,000 annually, depending on experience, industry, and location. Entry-level roles may start lower, while experienced assistants or those in specialized fields can earn higher salaries. Compensation often includes benefits such as health insurance and paid time off.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

Is a project assistant a good entry-level job?

A project assistant role is often considered a good entry-level job because it provides exposure to project management processes, teamwork, and organizational skills. It typically requires basic administrative skills and may involve using tools like MS Office or project management software, making it suitable for those starting their careers in a professional environment.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs

What are the most commonly searched types of Project jobs in Waterloo, ON?

The most popular types of Project jobs in Waterloo, ON are:

What job categories do people searching Project Assistant jobs in Waterloo, ON look for?

The top searched job categories for Project Assistant jobs in Waterloo, ON are:

What cities near Waterloo, ON are hiring for Project Assistant jobs?

Cities near Waterloo, ON with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Waterloo, ON as of August 2026, with employment types broken down into 82% Full Time, 13% Part Time, 1% Temporary, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $41,384 per year, or $19.9 per hour.

Sr Project Manager

Open Text Corporation

Waterloo, ON

CA$76K - CA$115K/yr

Full-time

PTO

Re-posted 15 days ago

Job description

Hiring Manager: Natalija Mrkajic

Talent Acquisition Advisor: Nancy Jbeily

Job Code Level: AVP3

Refer Your Friends!

AI-First. Future-Driven. Human-Centered.

At OpenText, AI is at the heart of everything we do-powering innovation, transforming work, and empowering digital knowledge workers. We are hiring talent AI can't replace to help us shape the future of information management. Join us.


YOUR IMPACT

Reporting to the S2P Enablement Manager, this Project Manager develops and executes the Source-to-Pay roadmap, using data and best practices to improve vendor spend and processes. The role leads intranet content and stakeholder communications, supports cross-functional initiatives and continuous improvement (including M&A), and builds strong collaboration while gaining program management experience in a fast-paced, solution-focused environment.

WHAT THE ROLE OFFERS

  • Coordinate the translation of high-level business objectives into comprehensive transformation roadmaps.
  • Create and maintain program governance frameworks that ensure strategic alignment across multiple initiatives.
  • Drive project scope and objective activities, ensure all relevant cross functional stakeholders are involved and that scope is technically feasible and deliverable within project schedules.
  • Manage the relationship and expectations of vendors and business units.
  • Perform risk management to identify risks and then drive decisions on risk acceptance, reduction, or elimination.
  • Provide status updates and escalate to Management as needed.
  • Ensure prioritization and alignment of initiatives and that overall projects meet business and financial goals.
  • Proactively manage changes, ensuring clear understanding of impacts and facilitate the decision-making process.

WHAT YOU NEED TO SUCCEED

  • College/University BA, Business, Supply Chain, Economics or Finance - 5 years' experience in a similar role, preferably in a global software services/high tech environment
  • PMP Certification or Green Belt Six Sigma in Supply Chain is nice to have.
  • 5 years of running projects in Source to Pay improvements.
  • Strong analytical skills: able to clearly link results to operational performance drivers, generate alternatives and minimize financial risks.
  • Excellent written and verbal communication and change management skills, with all levels, internal and external.
  • Experience collaborating with global Senior Level Management
  • Expert skills in using tools such as AI applications, SAP, Ariba, Concur and Microsoft office, a bonus.

ONE LAST THING

Are you a results-driven Project Manager with a passion for business transformation and process improvement? Join OpenText and help shape the future of our global Source-to-Pay organization by leading strategic initiatives that drive efficiency, value, and operational excellence



OpenText's commitment to diversity and inclusion surpasses legal requirements, evident in our Equal Employment Opportunity Statement of Policy which promotes a respectful and empowering environment for employees of all backgrounds, culture, national origin, race, color, gender, gender identification, sexual orientation, family status, age, veteran status, disability, religion, or other basis protected by applicable laws.

If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please submit a ticket at Ask HR. Our proactive approach fosters collaboration, innovation, and personal growth, enriching OpenText's vibrant workplace.

Compensation: At OpenText, we offer a thoughtfully designed benefits package that supports your physical, emotional, and financial wellbeing. As you move through the hiring process, we're happy to provide more details about our compensation programs, including variable and commission compensation opportunities for eligible roles, vacation entitlement, and paid time off.

Salary Range: $76,800 - $115,200 Depending on the candidate's education, experience, skills, geographical location, and alignment with internal equity and external market, actual salary may vary and be higher or lower than the range posted.

AI Usage Disclosure: As part of our commitment to transparency, we use artificial intelligence (AI) tools to assist in various stages of our recruitment process, including resume screening, candidate matching, interview scheduling, and communications. These tools are designed to improve efficiency, reduce bias, and enhance candidate experience. All decisions regarding hiring are made by qualified human professionals, and we continuously monitor our AI systems to ensure fairness and compliance with applicable regulations.

Employment Type: OTHER

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