Project Assistant Jobs in DeLand, FL (NOW HIRING)

COMPANY SUMMARY:
Established in 1984, Fluid Control Specialties, LLC. is a professional manufacturing representative for the environmental flow control industry. As a leading distributor of industrial flow and flow control equipment, specializing in valves, control valves, actuated valves, and valve accessories Fluid Control Specialties, LLC. provides vital parts and services necessary for water treatment facilities to operate at peak efficiency. Our experienced and knowledgeable staff is dedicated to providing the highest quality equipment, customized solutions and the most professional service available. FCS joined Vessco Water and its family of Companies in 2021.
POSITION SUMMARY:
The Project Estimator / Engineering Assistant supports the sales and engineering teams by preparing project quotes, coordinating project documentation, and assisting with administrative and technical tasks related to customer orders. This role works closely with customers, vendors, sales representatives, and engineering staff to gather information, prepare pricing, track documentation, and help ensure projects move smoothly from initial quote through order fulfillment.
KEY DUTIES AND ESSENTIAL FUNCTIONS:
Quoting and Pricing Support
• Prepare project quotations based on customer-provided material lists, specifications, and requests.
• Gather pricing and lead time information from vendors and internal resources.
• Compile and organize quote documentation for review and distribution.
• Communicate with customers and internal sales staff to clarify quote details and requirements.
• Maintain records of quotes and related documentation.
• Assist Sr. Estimator with project quotes.
Project Coordination
• Assist with coordination of projects once orders are received.
• Prepare and submit project documentation and submittals for review and approval by the Engineer of Record (EOR).
• Track submittal status and communicate updates or comments to appropriate team members.
• Assist with communicating delivery schedules and project timelines to customers and internal teams.
• Maintain project files and documentation.
Engineering Support
• Provide drawings, specifications, and related documentation to engineers as requested.
• Support engineering staff with administrative and coordination tasks related to project documentation.
Communication and Collaboration
• Communicate with customers, vendors, and internal teams regarding quotes, documentation, and project updates.
• Coordinate information between outside sales representatives, engineering staff, and operations teams.
• Support the team in ensuring project information is accurate and organized.
REQUIRED QUALIFICATIONS:
• Bachelor's degree
• 3+ years of relevant experience in the construction, engineering, or related industry; experience with heavy civil, mechanical projects, or the water/wastewater industry is preferred.
• Proven work experience as a Cost Estimator or in a similar role.
• Strong analytical skills and the ability to interpret project specifications and requirements.
• Proficiency in using cost estimation software and tools.
• Excellent attention to detail and accuracy in preparing cost estimates.
• Strong mathematical and problem-solving skills.
• Knowledge of industry-specific cost factors, materials, and labor rates.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Familiarity with project management principles and practices is a plus.
PREFERRED QUALIFICATIONS:
• Familiarity with industry products and services and experience working with mechanical contractors is a plus.
• Mechanically minded problem solver with strong attention to detail and solid math aptitude.
• Professional certifications in cost estimation or project management (e.g., AACE, PMP) are considered a plus.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
• Office environment
• Regularly required to sit or stand, reach, bend and move about the facility
BENEFITS:

• Health insurance
• 401(k)
• Dental insurance
• Life insurance
• Paid time off
• Vision insurance

We are an Equal Opportunity Employer. We are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable federal, state, or local laws.
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Equal Opportunity Employer
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