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Project Assistant Jobs in DeKalb, IL (NOW HIRING)

Quest Global

Project Coordinator

Rockford, IL · On-site

$24 - $27/hr

Hiring and Onboarding focal - assist with job requisitions, resumes/interview scheduling ... Participate in special projects and other tasks as needed * Demonstrate the mission and operating ...

MasTec Industrial

Sr. Project Engineer

Aurora, IL · On-site

$130K - $160K/yr

We provide EPC (Engineering, Procurement, and Construction) services and assist in project development. Our experience spans various systems for utility and industrial facilities, including simple ...

Advance Auto Parts

General Manager I

Sycamore, IL · On-site

The role requires understanding of store systems, automotive systems, parts knowledge and has the ability to identify, troubleshoot and project assist for DIY. Responsible for developing and ...

Harris

Project Manager

Oregon, IL · Remote

$75/hr

Project Manager Aumentum - Remote Aumentum Technologies is looking for an energetic and driven Project Manager (PM) to be responsible for managing internal and external client projects of various ...

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Project Assistant information

See DeKalb, IL salary details

$13

$21

$30

How much do project assistant jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for project assistant in DeKalb, IL is $21.15, according to ZipRecruiter salary data. Most workers in this role earn between $16.97 and $23.85 per hour, depending on experience, location, and employer.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

Can I get into project management with no experience?

Project assistants often start with little or no experience and can transition into project management roles by gaining relevant skills such as communication, organization, and familiarity with project management tools like MS Project or Trello. Entry-level positions may require some related experience or certifications like CAPM, and gaining practical experience through internships or volunteering can improve prospects.

Is a project assistant a good job?

A project assistant role involves supporting project managers with tasks such as scheduling, documentation, and communication. It can be a good entry-level position for those interested in project management, offering opportunities to develop organizational and communication skills in various industries. Job satisfaction depends on the work environment and career goals.
More about Project Assistant jobs

What are the most commonly searched types of Project jobs in DeKalb, IL?

The most popular types of Project jobs in DeKalb, IL are:

What are popular job titles related to Project Assistant jobs in DeKalb, IL?

For Project Assistant jobs in DeKalb, IL, the most frequently searched job titles are:

What job categories do people searching Project Assistant jobs in DeKalb, IL look for?

The top searched job categories for Project Assistant jobs in DeKalb, IL are:

What cities near DeKalb, IL are hiring for Project Assistant jobs?

Cities near DeKalb, IL with the most Project Assistant job openings:

Project Assistant jobs near you
Infographic showing various Project Assistant job openings in DeKalb, IL as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $43,985 per year, or $21.1 per hour.

Project Coordinator

Quest Global

Rockford, IL • On-site

$24 - $27/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 6 days ago

Quest Global rating

7.8

Company rating: 7.8 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

244th of 450 rated engineering

Job description

Job Requirements
Who We Are:
Quest Global delivers world-class end-to-end engineering solutions by leveraging our deep industry knowledge and digital expertise. By bringing together technologies and industries, alongside the contributions of diverse individuals and their areas of expertise, we are able to solve problems better, faster. This multi-dimensional approach enables us to solve the most critical and large-scale challenges across the aerospace & defense, automotive, energy, hi-tech, healthcare, medical devices, rail and semiconductor industries.
We are looking for humble geniuses, who believe that engineering has the potential to make the impossible possible; innovators, who are not only inspired by technology and innovation, but also perpetually driven to design, develop, and test as a trusted partner for Fortune 500 customers. As a team of remarkably diverse engineers, we recognize that what we are really engineering is a brighter future for us all. If you want to contribute to meaningful work and be part of an organization that truly believes when you win, we all win, and when you fail, we all learn, then we're eager to hear from you.
The achievers and courageous challenge-crushers we seek, have the following characteristics and skills:
What You Will Do:
  • Hiring and Onboarding focal - assist with job requisitions, resumes/interview scheduling, onboarding and new employee first day activities
  • Track status of new hires through onboarding process
  • Ensure all new hires have access submitted and needed to be billable
  • Participate in recruiting activities, such as college connects, career fairs, etc.
  • Coordinate in office meeting requirements and employee engagement - conference room, attendees, refreshments, scheduling of event(s), etc.
  • Attend meetings as requested, take meeting minutes and distribute action items to attendees
  • Assist functional groups with processes that impact leadership/executives
  • Develop/enhance work instructions to implement best practices/lessons learned and ensure repeatability of task
  • Participate in special projects and other tasks as needed
  • Demonstrate the mission and operating principles of the customer
  • Assist other executives as needed
  • Exhibit polite and professional communication via phone, email, etc.
  • Be flexible and willing to contribute whatever is needed to accomplish goals of manager, center, and executive leadership
  • Upload and register candidates in Field Glass
  • Reach out to the respective POC for feedback & priority demands
  • Manage Work Order details of internal team, active candidate list, a Customer POC name and details
  • Maintain and manage requirement latest tracker details and open summary details (YTJ, profiles share summary, feedback pending, interview pending and rejected, screen-rejected)
  • Maintain and manage productivity track of recruiter
  • Check with CPD list for the available requirement to fitment
  • Share the customer joining documents (once candidates join Quest)
  • Support Project Managers and leads for invoicing, audits, and finance reports
  • Plan and organize Open Houses, lunch and learn sessions, training sessions, employee engagement events, and host customer gatherings
  • Support day to day staff and office requirements
  • Be the culture advocate and drive culture initiatives for the program
  • Be the primary point of contact for internal business partners on all matters pertaining to the Program's operations

What You Will Bring:
  • Associates degree with 1 - 3 years of previous experience in a project coordination or administration role
  • Strong organizational and time-management skills
  • Good organization skills and follow-through
  • Excellent written and verbal communication abilities
  • Forward thinking and ability to identify risks to maintain Program and Company compliance
  • Familiarity with construction documents and processes is a plus
  • Proficiency in Microsoft Office Suite
  • Ability to work both independently and collaboratively in a fast-paced environment

Pay Range: $24/hour - $27/hour
Compensation decisions are made based on factors including experience, skills, education, and other job-related factors, in accordance with our internal pay structure. We also offer a comprehensive benefits package, including health insurance, paid time off, and retirement plan.
Work Requirements: This role is considered an on-site position located in Rockford, IL.
  • You must be able to commute to and from the location with your own transportation arrangements to meet the required working hours.
  • Shop floor environment, which may include but not limited to extensive walking and ability to lift up to 40 lbs.

Travel Requirements: Due to the nature of the work, no travel is required.
Citizenship Requirement: Due to the nature of the work, U.S. citizenship is required.
Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Referral program
  • Vision insurance
  • Short/Long Term Disability

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