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Project Administrative Assistant Jobs in Silver Spring, MD

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$60K/yr

Administrative Assistant (Onsite - Washington, DC) We are looking for a highly organized, detail ... Project Coordination * Assist in planning and coordinating multiple office projects to ensure ...

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$20.50 - $27.50/hr

Administrative Assistant (Onsite - Washington, DC) We are looking for a highly organized, detail ... Project Coordination * Assist in planning and coordinating multiple office projects to ensure ...

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$60K/yr

Administrative Assistant (Onsite Washington, DC) We are looking for a highly organized, detail ... Project Coordination * Assist in planning and coordinating multiple office projects to ensure ...

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$60K/yr

Administrative Assistant (Onsite - Washington, DC) We are looking for a highly organized, detail ... Project Coordination * Assist in planning and coordinating multiple office projects to ensure ...

FM Talent

Administrative Assistant

Silver Spring, MD · On-site

$18.50 - $25/hr

The Administrative Assistant will provide necessary support for tasks in the organization for Project Management Operations Department supporting the implementation of project goals as directed.

Best Management LLC

Administrative Assistant

Towson, MD · On-site

$17.25 - $23.25/hr

Support various departments with data entry, project coordination, and other administrative duties as required. Requirements: * Proven experience as an Administrative Assistant or similar role.

FBR & Co.

Administrative Assistant

Arlington, VA · On-site

$20.50 - $27.75/hr

Summary of Position The Administrative Assistant provides administrative and general project support to various departments and senior leaders within the bank. They will assist the executives and ...

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Project Administrative Assistant information

See Silver Spring, MD salary details

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How much do project administrative assistant jobs pay per hour?

As of Aug 27, 2026, the average hourly pay for project administrative assistant in Silver Spring, MD is $24.45, according to ZipRecruiter salary data. Most workers in this role earn between $19.90 and $27.84 per hour, depending on experience, location, and employer.

What is a project administrative assistant?

Project Administrative Assistants are professionals who provide essential support to project managers and teams by handling administrative tasks such as scheduling meetings, preparing documents, maintaining project records, and facilitating communication among team members. They help ensure that projects run smoothly by organizing logistics, tracking deadlines, and assisting with budgeting or reporting. Their role is crucial for keeping projects on track, allowing project managers to focus on higher-level planning and execution.

How does a project administrative assistant typically collaborate with project managers and other team members?

A Project Administrative Assistant plays a key role in supporting project managers and teams by handling scheduling, preparing documentation, and coordinating meetings. They often serve as a communication hub, ensuring that information flows smoothly between stakeholders, team members, and external partners. This position frequently involves tracking project progress, managing shared resources, and assisting with reporting tasks, which helps keep everyone aligned and projects on track. Collaboration is usually facilitated through regular team meetings, shared digital platforms, and close partnership with project leads.

What are the key skills and qualifications needed to thrive as a project administrative assistant, and why are they important?

To thrive as a Project Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by an associate degree or equivalent experience. Familiarity with project management software (such as Microsoft Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, multitasking, and problem-solving abilities help you effectively support project teams and manage competing priorities. These skills are vital for ensuring projects run smoothly, deadlines are met, and administrative processes are efficient.

What is the difference between Project Administrative Assistant vs Project Coordinator?

AspectProject Administrative AssistantProject Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer administrative certificationsBachelor's degree often preferred; certifications like CAPM can be advantageous
Work EnvironmentOffice settings, supporting project teams with administrative tasksOffice or on-site, managing project schedules and communication
Employer & Industry UsageCommon in construction, IT, and corporate sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentFocuses on administrative support roles within projectsInvolves coordinating project activities and timelines

The Project Administrative Assistant primarily handles administrative tasks to support project teams, while the Project Coordinator manages project schedules, communication, and coordination efforts. Both roles are essential but differ in scope and responsibilities within project environments.

How much is a project administrative assistant paid?

The average salary for a project administrative assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are popular job titles related to Project Administrative Assistant jobs in Silver Spring, MD?

For Project Administrative Assistant jobs in Silver Spring, MD, the most frequently searched job titles are:

What job categories do people searching Project Administrative Assistant jobs in Silver Spring, MD look for?

The top searched job categories for Project Administrative Assistant jobs in Silver Spring, MD are:

What cities near Silver Spring, MD are hiring for Project Administrative Assistant jobs?

Cities near Silver Spring, MD with the most Project Administrative Assistant job openings:

Project Administrative Assistant jobs near you
Infographic showing various Project Administrative Assistant job openings in Silver Spring, MD as of August 2026, with employment types broken down into 82% Full Time, 13% Part Time, and 5% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution, with an average salary of $50,925 per year, or $24.5 per hour.

Construction Project Administrative Coordinator - Master Care

Baltimore, MD • On-site

Midatlantic Employers' Association
Recruiting and Staffing Services • 11 - 50 employees
Learn more about Midatlantic Employers' Associationexternal

$50K - $60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

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Job description

Construction Project & Administrative Coordinator

MASTER CARE FLOORING

Baltimore, MD

(Full Time, Permanent Opportunity)


Master Care Flooring is seeking a highly organized Construction Project & Administrative Coordinator to support our Controller and Project Operations Team in a fast-paced specialty construction environment.

This is a full-time office position with broad responsibility across accounting support, project documentation, insurance/compliance, purchasing, scheduling support, and general administration.

What You Will Do:

  • Answer incoming phones and provide professional front-office support.
  • Complete general contractor prequalification forms and maintain supporting company documentation.
  • Obtain project-specific Certificates of Insurance and provide W-9s, licenses, and other requested compliance documents.
  • Assist with weekly accounts payable processing, invoice entry, printing, filing, and supporting documentation.
  • Assist with monthly AR statements, non-AIA invoicing, posting receivable payments, and routine collection follow-up under the Controller's direction.
  • Assist with employee timesheet collection, time entry, payroll-support documentation, and follow-up on missing information.
  • Order routine inventory materials, sundries, and office supplies and maintain related purchasing records.
  • Create, organize, and maintain project files from bidding/award through project closeout.
  • Assist with document management, transmittals, project forms, and electronic document submissions.
  • Provide administrative support to the Project Coordinator/Scheduler for scheduling-related data entry, field paperwork, and project logistics.
  • Assist the Office Project Manager and other project staff with routine project setup, filing, and closeout documentation.
  • Perform general office data entry, filing, scanning, document transmission, and record maintenance.

How the Role Fits the Team:

This position reports directly to the Controller, who establishes workload priorities and provides day-to-day supervision.

The coordinator will also work closely with the Project Coordinator/Scheduler and the project operations team.

The role is designed to remove routine administrative work from managers so they can stay focused on scheduling, project execution, financial controls, and business growth.


What Success Looks Like:

  • Administrative requests are handled promptly and accurately.
  • Project, payroll, and accounting documentation is organized before manager review.
  • Prequalification and insurance requests are completed on time.
  • Routine materials and supplies are ordered before shortages occur.
  • Project files are complete and easy to retrieve throughout the job lifecycle.
  • The Controller and Project Coordinator/Scheduler gain meaningful time back for their higher-level responsibilities

What We Are Looking For:

  • Administrative experience in construction, subcontracting, accounting support, project coordination, or a similar business environment is strongly preferred.
  • Excellent organization and attention to detail.
  • A strong sense of ownership and follow-through - this role must be comfortable tracking open items until they are complete.
  • Ability to prioritize multiple requests while maintaining accuracy.
  • Professional communication skills with customers, general contractors, vendors, field employees, and internal staff.
  • Comfortable working with spreadsheets, email, document-management systems, and business software; ability to learn new systems quickly.
  • Ability to handle confidential payroll, financial, and employee information with discretion.
  • Familiarity with construction terminology, certificates of insurance, AP/AR, purchase orders, job files, or contractor portals is a plus.