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Project Administator Jobs (NOW HIRING)

Amstar, Inc

Project Administrator

San Antonio, TX · On-site

$21.64 - $26.44/hr

Project Administrator Company : Amstar, Inc. Location : San Antonio, Texas About Us : Amstar, Inc. is a leading construction company committed to delivering high-quality commercial construction ...

Apex Companies

Project Administrator

Fort Myers, FL · On-site

Position Summary The Project Administrator will support Project Managers and technical teams based out of our Southwest Florida offices. This role focuses on administrative, contractual, and project ...

Ajax Building

Project Administrator

Lake Mary, FL · On-site

PROJECT ADMINISTRATOR SUMMARY The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff. REQUIREMENTS Education • Required: High School ...

DLR Group

Project Administrator

Seattle, WA

Seattle, WA Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Essel

Project Administrator

Los Gatos, CA · On-site

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

Catapult

Project Administrator

Greenville, NC · On-site

$55K - $65K/yr

Project Administrator (Confidential - Engineering & Architecture Firm) Location: Eastern North Carolina (Greenville/Raleigh area) Employment Type: Full-Time About the Opportunity A well-established ...

DBM GLOBAL INC

Project Administrator

Phoenix, AZ

Project Administrators are responsible to assist Project Managers and Project Management Teams in coordinating the necessary activities to ensure the fulfillment of project requirements, job scope ...

Apex Companies

Project Administrator

Providence, RI · Hybrid

We are hiring a Project Administrator to support Project Managers and technical teams in a hybrid role based out of our Providence, RI, Woburn, MA or Quincy, MA offices. This position focuses on ...

Schuff Steel

Project Administrator

Phoenix, AZ · On-site

Project Administrators are responsible to assist Project Managers and Project Management Teams in coordinating the necessary activities to ensure the fulfillment of project requirements, job scope ...

DLR Group

Project Administrator

Phoenix, AZ

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of standard ...

Essel

Project Administrator

Los Gatos, CA

The Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail ...

DLR Group

Project Administrator

Cleveland, OH

Position Summary As a Project Administrator at DLR Group, you'll play a crucial role in supporting our projects during the construction phase. You will ensure the smooth execution of standard ...

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How much do project administator jobs pay per hour?

As of May 31, 2026, the average hourly pay for project administator in the United States is $28.96, according to ZipRecruiter salary data. Most workers in this role earn between $21.88 and $33.41 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by a relevant degree or diploma. Familiarity with project management software such as Microsoft Project, Trello, or Asana, along with proficiency in Microsoft Office Suite, is typically required. Excellent communication, problem-solving abilities, and the capacity to multitask effectively help set outstanding project administrators apart. These skills ensure projects are coordinated efficiently, deadlines are met, and teams remain well-supported for successful project delivery.

How does a Project Administrator typically support communication and collaboration within project teams?

Project Administrators play a key role in facilitating clear communication and effective collaboration among project stakeholders. They are often responsible for organizing meetings, preparing and distributing agendas and minutes, and ensuring all team members are kept informed about project updates and deadlines. Additionally, they may serve as the main point of contact for internal and external queries, helping to resolve issues promptly and keeping project documentation well-organized for easy team access. This support helps maintain project momentum and fosters a collaborative team environment.

What does a Project Administrator do?

A Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking progress, and coordinating communication among stakeholders. They help ensure that projects run smoothly and deadlines are met by managing resources, budgets, and timelines. Project Administrators often serve as the organizational backbone of a project, allowing team members to focus on their specialized tasks. Their role is crucial in keeping projects organized, on track, and within budget.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementSupports project planning, communicates with team members, and tracks project progress
Required SkillsOrganizational skills, proficiency in MS Office, basic project management knowledgeCommunication skills, coordination abilities, familiarity with project tools
Work EnvironmentOffice-based, often within project teams or departmentsOffice or remote, collaborating closely with project teams

Both roles are essential in project management, with the Project Administrator focusing on administrative support and the Project Coordinator emphasizing team coordination and communication. They often work together to ensure project success, but their core duties differ in scope and focus.

More about Project Administator jobs
What cities are hiring for Project Administator jobs? Cities with the most Project Administator job openings:
What states have the most Project Administator jobs? States with the most job openings for Project Administator jobs include:
What job categories do people searching Project Administator jobs look for? The top searched job categories for Project Administator jobs are:
Project Administator jobs near you
Infographic showing various Project Administator job openings in the United States as of May 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 29% Hybrid, and 71% Remote job distribution, with an average salary of $60,230 per year, or $29 per hour.
Project Administrator

Project Administrator

Amstar, Inc

San Antonio, TX • On-site

$21.64 - $26.44/hr

Full-time

Medical, Dental, Retirement

Posted 21 days ago

Job description

Job Title: Project Administrator
Company: Amstar, Inc.
Location: San Antonio, Texas
About Us: Amstar, Inc. is a leading construction company committed to delivering high-quality commercial construction projects across Texas, New Mexico, Arkansas, Louisiana, and Oklahoma. With a strong reputation for excellence and a dedication to safety, we take pride in our work and value our employees as the foundation of our success.
Job Summary:
The Project Administrator supports construction project teams by managing documentation, coordinating project activities, and maintaining communication between internal departments, subcontractors, vendors, and clients. This role ensures the administrative side of each project runs smoothly from start to finish.
Key Responsibilities:
Project Administration:
  • Communicates with the following regarding various aspects of projects, Project Managers, Superintendents, subcontractors, clients and bonding agent.
  • Establish and maintain up-to-date project files to include issuing, tracking and recording project documentation, i.e. subcontracts, sub change orders, prime change orders, correspondence.
  • Ensure compliance with company policies and project requirements.
  • Communicate with subcontractors and suppliers to coordinate required documents and deliverables.
  • Assist with close-out documentation.

Project Accounting:
  • Assist in the timely preparation and execution of accounts receivable to the client including supporting documentation, i.e. certified payroll, HUB report as needed.
  • Responsible for accurate tracking of Accounts Receivable in 'Monday' and payment status updates status with the client.
  • Responsible for the timely recording in Sage Intacct of subcontract accounts payable and payment to the subs.
  • Maintain accurate budgets in Sage Intacct.
  • Assist at month end with WIP (work in Progress) analysis.
  • Other duties as may be required.

Qualifications:
  • Prior experience in construction or project administration preferred.
  • Strong organizational and time-management skills.
  • Proficient in Microsoft Office (Word, Excel, Outlook)
  • Experience in Sage Intacct, City of San Antonio Primelink and LCP Tracker is a plus
  • Excellent written and verbal communication skills.
  • Ability to work independently and as part of a team.
  • Attention to detail and ability to manage multiple tasks in a fast-paced environment.
  • Able to work M-F 8:00 - 5:00 in an office environment.

Note- Hourly position range $21.64-$26.44 On-site position. No flex hours.
Benefits:
Competitive salary.
Comprehensive benefits package, including health, dental, and retirement plans.
Opportunities for professional development and growth.
A supportive and collaborative work environment.
How to Apply:
Interested candidates are invited to apply online or submit their resume, cover letter, and references to [email protected]. Please include "Project Administrator" - [Your Name]" in the subject line. Applications will be accepted until the position is filled.
Amstar, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Note: This job summary is intended to provide a general overview of the responsibilities and qualifications required for the role of Project Administrator at Amstar, Inc. Actual responsibilities and qualifications may vary based on the specific needs of Amstar, Inc., and/or the nature of our construction projects.

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