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Programs Coordinator Jobs in Calgary, AB (NOW HIRING)

Orion Steel Group LLC

Training Coordinator

Calgary, AB · On-site

Deliver frontline technical, operational, and safety training programs * Lead new employee orientation in coordination with site leadership * Coordinate all aspects of training including scheduling ...

Prim

Materials Coordinator

Calgary, AB · On-site

SUMMARY The Materials Coordinator is responsible for the coordination of site materials and ... Knowledgeable and experienced with a formal QA program * Computer skills #LI-AK1

Ecolab

Office Coordinator

Calgary, AB · On-site

Coordinate employee engagement activities, recognition events, and workplace programs * Coordinate ... Experience coordinating multiple priorities in a fast-paced environment * Legally authorized to ...

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Programs Coordinator information

What does a programs coordinator do?

A Programs Coordinator is responsible for planning, organizing, and overseeing various programs or projects within an organization. Their duties typically include coordinating events, managing schedules and budgets, liaising with stakeholders, and ensuring that program goals are met efficiently. They often serve as the main point of contact for program participants and are involved in evaluating the success of programs to inform future improvements. This role requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a programs coordinator, and why are they important?

To thrive as a Programs Coordinator, you need strong organizational skills, project management abilities, and typically a bachelor’s degree in a relevant field. Familiarity with project management software, event planning tools, and data tracking systems is often required. Excellent communication, problem-solving, and multitasking skills help you effectively manage diverse stakeholders and adapt to changing priorities. These competencies are crucial for ensuring programs run smoothly, meet objectives, and deliver value to participants and organizations.

What are some common challenges faced by programs coordinators, and how can they be effectively managed?

Programs Coordinators often juggle multiple projects and deadlines simultaneously, which can lead to challenges in prioritization and time management. Additionally, coordinating communication between diverse stakeholders—such as team members, external partners, and participants—can be complex. To manage these challenges, successful coordinators use clear organization systems, set realistic timelines, and maintain open channels of communication. Cultivating strong relationships and proactively addressing potential issues also helps ensure programs run smoothly and goals are met.

What is the difference between Programs Coordinator vs Program Specialist?

AspectPrograms CoordinatorProgram Specialist
Required CredentialsBachelor's degree often in related field; certifications varyBachelor's degree; certifications in project management or related areas
Work EnvironmentNonprofit, government, or educational settings; coordinating multiple projectsSimilar settings; focuses on specific program implementation and support
Employer & Industry UsageUsed across nonprofits, government agencies, and educational institutionsCommonly used in similar sectors, often with more specialized focus

The Programs Coordinator and Program Specialist roles share similar credentials and work environments, often within nonprofit, government, or educational sectors. While both manage programs, the Coordinator typically oversees multiple projects and logistics, whereas the Specialist focuses on specific program components and support tasks.

How much does a programs coordinator make?

The average salary for a programs coordinator in North Carolina is approximately $45,000 to $55,000 per year, depending on experience, education, and the organization. Salaries can vary based on the industry, location within the state, and specific responsibilities of the role.

What are the most commonly searched types of Programs jobs in Calgary, AB?

The most popular types of Programs jobs in Calgary, AB are:

What cities near Calgary, AB are hiring for Programs Coordinator jobs?

Cities near Calgary, AB with the most Programs Coordinator job openings:

Programs Coordinator jobs near you
Infographic showing various Programs Coordinator job openings in Calgary, AB as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 17% Part Time, and 3% Contract. Highlights an 85% Physical, 3% Hybrid, and 12% Remote job distribution.

Aquatic Programs Coordinator

Vivo for Healthier Generations Society

Calgary, AB • On-site

Full-time

Re-posted 9 days ago

Job description

Organizational Overview

Vivo for Healthier Generations is a charity on a mission to ignite a mindset to LIVE for healthier generations. As both a community hub and a social innovation Collaboratory, Vivo co-creates inclusive, evidence-based solutions that promote active living, community connection, and long-term well-being. Together, we generate measurable social impact by enabling individuals and communities to make 10% shifts toward healthier living.

Position Summary

As the Aquatic Programs Coordinator, you are responsible for ensuring the safe, efficient, and engaging delivery of Vivo's aquatic programs and services. You will coordinate all aspects of aquatic programming - from scheduling, staffing, and program development to safety compliance and customer experience.

This role blends operational excellence with leadership and innovation. You will support a team of instructors and lifeguards to deliver high-quality, inclusive, and play-based learning experiences that reflect Vivo's commitment to health, safety, and community connection.

You will work closely with the Aquatics Manager and cross-departmental teams to enhance the guest experience, drive program participation, and strengthen alignment with organizational priorities and service standards.

Key Responsibilities

Program Leadership & Operations

Oversee daily and short-term operations of aquatic programs, ensuring consistent quality, safety, and customer satisfaction.
Plan, schedule, and coordinate swim lessons, public programs, and specialty aquatic offerings in alignment with Alberta Labour Standards and facility capacity.
Maintain accurate and timely records in scheduling and program software (e.g., Avocado, WhenToWork).
Monitor program enrollment, attendance, and waitlists to ensure optimal resource use and responsiveness to community demand.
Ensure adherence to health and safety legislation, regulatory requirements, and Vivo policies.
Support the preparation and monitoring of budgets related to programming and staffing.

Team Leadership & Development

Lead, mentor, and coach a diverse team of aquatic instructors and staff.
Facilitate onboarding, training, and performance support to ensure consistency in service delivery.
Observe instruction and lifeguard practices, providing constructive feedback to build skill and confidence.
Coordinate and maintain certification records, ensuring all staff qualifications are current and compliant.
Foster a culture of accountability, teamwork, and inclusion consistent with Vivo's values.

Customer & Community Engagement

Act as the primary point of contact for program participants, parents/guardians, and staff.
Address inquiries, feedback, and incidents with professionalism and empathy.
Promote a positive, welcoming environment that supports diverse participants and learning styles.
Collaborate with Marketing, Guest Experience, and Community teams to promote aquatic programs and initiatives.
Support community partnerships and outreach initiatives that advance aquatic literacy and participation.

Safety & Risk Management

Champion proactive safety standards, emergency readiness, and continuous improvement in risk prevention.
Lead by example in responding to emergencies with calm and confidence.
Ensure facility, equipment, and pool environments are inspected, clean, and operationally ready for programming.
Maintain accurate incident, inspection, and maintenance records.

Program Innovation & Evaluation

Support the evolution of play-based and curriculum-aligned aquatic experiences that promote learning through fun and movement.
Analyze participation data and feedback to identify trends, gaps, and opportunities for improvement.
Recommend and implement enhancements to programs, policies, and operational processes.
Contribute to broader cross-departmental initiatives aimed at advancing Vivo's strategic priorities and member experience.

Qualifications

Education & Certifications

National Lifeguard and Lifesaving Instructor/Examiner certifications, including Instructor Trainer-level (required).
Swim and SwimAbilities Instructor Trainer certification (asset).
Current Standard First Aid and CPR-C/AED (required).
Valid Police Information Check with Vulnerable Sector Search (within the past 2 months).

Experience

Minimum 3 years of aquatic leadership experience, including lifeguarding and instruction.
Minimum 2 -3 years in a supervisory or coordinator role.
Demonstrated experience in program administration, staff scheduling, and customer engagement.
Experience with scheduling and program management systems (Avocado, WhenToWork, or equivalent) is an asset.

Skills & Competencies

Strong leadership and team-building abilities with a collaborative mindset.
Excellent communication, problem-solving, and conflict-resolution skills.
Proven organizational and time-management abilities in fast-paced environments.
Sound understanding of health, safety, and risk-management principles.
Adaptable, empathetic, and passionate about creating inclusive, community-driven experiences.
Maintain strong partnerships with external organizations and ensure compliance with all applicable standards and regulations.

Compensation & Benefits

Full-time (40 hours per week)
Flexible schedule including evenings and weekends (Saturday-Wednesday)
Comprehensive benefits package available after 3 months of employment


Employment Type: FULL_TIME

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