Programs Coordinator Jobs in Massachusetts (NOW HIRING)

About the Lincoln Institute of Land Policy
The Lincoln Institute of Land Policy seeks to improve quality of life through the effective use, taxation, and stewardship of land. A nonprofit private operating foundation whose origins date to 1946, the Lincoln Institute researches and recommends creative approaches to land as a solution to economic, social, and environmental challenges. Through education, training, publications, and events, we integrate theory and practice to inform public policy decisions worldwide. With locations in Cambridge, Massachusetts, Washington, DC, Phoenix, and Beijing, we organize our work in seven major areas: Planning and Urban Form, Valuation and Taxation, International and Institute-Wide Initiatives, Latin America and the Caribbean, People's Republic of China, The Babbitt Center for Land and Water Policy, and the Center for Community Investment.
Team Overview:
Fiscal Systems support the revenue that allows local governments to provide high-quality public services such as transportation, education, affordable housing, and climate resilience measures. We provide public officials with the tools and training to improve community welfare and public revenue, including modern methods of valuation, the study of land market dynamics, and case histories of successful public policies. We also publish extensive databases that allow comparison of alternate approaches to land-based taxation, covering state-by-state property tax features and local finance measures across many categories of revenue. Our team has developed an international series on land-based taxes that includes studies in Africa, Asia, and Europe; helped the city of Detroit with plans to improve its property tax system with the goal of increased equality; and offer specialized convenings for public officials to reflect on how their tax practices impact community decision-making.
Position Overview:
The Lincoln Institute seeks a highly motivated Program Coordinator to join our team. As a member of our very collaborative team, you will help advance our work to improve community welfare through efficient and equitable fiscal systems and a deeper understanding of land market dynamics. You will work closely with our team to help coordinate programs and networks, host events, pursue relevant programmatic initiatives, and implement educational activities domestically and internationally.
This is a full-time position (37.5 hrs./wk.) located in our Cambridge, MA office. This position will have limited travel (less than 10%.)
What You Will Do:
Program-Specific Duties

• Monitor and maintain team's program materials on the internal network (SharePoint).
• Collaborate with staff to coordinate internal events (e.g., lectures, gatherings, or other presentations).
• Schedule meetings with internal and external partners. Reserve space for both in-office meetings and/or virtual ones (e.g., Zoom, Teams).
• Arrange team travel/logistics (e.g., hotel reservations, flights, conference registration, etc.) for their attendance at events held by external organizations
• Copy-edit and format working papers and other materials
• Work with program staff on outreach, external engagement, and marketing.
• Assist with data collection projects, as requested.
• Process Requests for Proposals and fellowship applications.
• Follow and ensure compliance with team and institutional procedures, practices, and processes, seeking to improve or establish additional ones as needed

Event-Specific Duties

• Work with internal and external partners to ensure event-related tasks stay on track.
• Gather participant and faculty contact information, assist with requests for event-related deliverables.
• Edit, proofread, and format program materials, including agendas, participant lists, feedback forms, and other documents as required.

Procurement, Budget, and Finance

• Obtain necessary contract information for procurement. Correspond with researchers and universities to explain Lincoln contract requirements. Work with program staff to monitor contract deliverables and communicate with contractors regarding deliverable status.
• Assist with payment processing for contract deliverables.
• Produce budget estimates for events
• Obtain budget reports for specific projects upon request.
• Monitor and update program budget spreadsheet and system to ensure that information is accurately reflected.
• Resolve missing or inaccurate entries and monitor the finance system to ensure that vendors receive payments in a timely manner.

Website-Specific Duties

• Work with program staff and Institute web team to update and monitor website content.
• Assist in collecting materials (articles, graphics, images, etc.) for web-based presentations, based on existing or new materials, obtaining copyright permission from authors and journals, and other related tasks, as required.
• Provide testing and quality control for the tax program's online property tax database. Report bugs using the web developer's ticket system.

Other Duties as Needed or Assigned.
What You Will Need:

• 2-3 years of relevant experience
• Excellent writing and editing skills.
• High degree of organization and attention to detail, and capable of handling multiple projects simultaneously.
• Demonstrated ability to meet deadlines ahead of schedule.
• Self-sufficient yet team focused.
• Strong interpersonal communication skills and ability to work independently and with colleagues across several areas in the organization.
• Demonstrated initiative, and ability to adapt in a dynamic environment.
• Creative ability to find fresh solutions and new insights to improve the quality of projects and events.
• Proficiency in M.S. Word, Excel, PowerPoint, Outlook, and Salesforce/Pardot (preferred).
• A U.S. Citizen or legally authorized to work in the U.S. without the need for future sponsorship.

Application Process
Please submit a cover letter and resume. The cover letter should succinctly describe your interest in joining the team, your qualifications, and the relevant expertise and experience you offer. Applications will be considered on a rolling basis until the position is filled.
Compensation Overview - Salary Grade: 3
The salary range for this role is posted above and depends on the level of education and years of experience. We value internal and external equity and encourage those who may be missing qualifications to still submit their materials.
Our Benefits
Include but are not limited to (a) 3x employer contribution towards retirement matching your employee contribution up to 15%, (b) health insurance, (c) dental insurance, (d) vision insurance, (e) health reimbursement account, (f) short-term disability coverage, (g) long term disability coverage, (h) paid parental leave, (i) voluntary insurances such as accident insurance, (j) health care flexible spending, (k) dependent care flexible spending, (l) paid time off for holidays, vacation, personal, sick, bereavement, and jury duty, (m) office closure between December 24 - Jan 1 each calendar year, (n) flexible schedule and option for a compressed 4 day workweek, (o) tuition and staff development reimbursement, (p) pet insurance, and (q) Employee Assistance Program.
Our Values
Cooperation and Teamwork, Forthright Feedback, Initiative, Acceptance of Responsibility, Multicultural Sensitivity
Equal Opportunity Employer
The Lincoln Institute of Land Policy is dedicated to creating an inclusive work environment by hiring, training, promoting, and carrying out personnel procedures with respect to compensation, benefits, transfers, layoffs, or terminations, on the basis of individual merit, experience, and ability without regard to race (including traits historically associated with race such as hair texture, length of hair, protective hairstyles or cultural or religious headdresses), color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), ancestry, citizenship status, gender identity or expression, genetic information, marital or domestic/civil partnership status, physical or mental disability, sexual orientation, veteran status, military service, serious medical condition, expunged juvenile record, personal appearance, family responsibilities, matriculation, political affiliation, status as a victim, credit information, homelessness status, reproductive health decision making, or any other characteristic protected by law or otherwise.
Pay Transparency Nondiscrimination Provision
Lincoln Institute of Land Policy will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
Non-Smoking Organization
Lincoln Institute of Land Policy is a Non-Smoking organization. Smoking and the use of tobacco products are prohibited at all times and on all property owned, leased, or under the control of Lincoln Institute of Land Policy at all times, including, but not limited to, indoor and outdoor grounds, walkways and sidewalks, parking lots, company vehicles, and private vehicles parked on Lincoln Institute of Land Policy property.
MA Polygraph Statement
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.