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Programs Assistant Jobs in Santa Clara, CA (NOW HIRING)

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TEMP - Program Assistant

Pleasanton, CA · On-site

$41K - $52K/yr

Temporary Program Assistant The City of Pleasanton is excited to announce an opportunity for a dedicated individual to join our team as a Temporary Program Assistant in the Public Works Department ...

City of Pleasanton

TEMP - Program Assistant

Pleasanton, CA · On-site

$41K - $52K/yr

Temporary Program Assistant The City of Pleasanton is excited to announce an opportunity for a dedicated individual to join our team as a Temporary Program Assistant in the Public Works Department ...

City of Pleasanton

TEMP - Program Assistant

Pleasanton, CA · On-site

$16.90 - $40/hr

The City of Pleasanton is excited to announce an opportunity for a dedicated individual to join our team as a Temporary Program Assistant in the Public Works Department, Utilities Division. In this ...

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All JobsPrograms JobsPrograms Assistant JobsPrograms Assistant Jobs in Santa Clara, CA

Programs Assistant information

What would a programs assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, maintain records, and may use tools like spreadsheets or databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in Santa Clara, CA? The most popular types of Programs jobs in Santa Clara, CA are:
What cities near Santa Clara, CA are hiring for Programs Assistant jobs? Cities near Santa Clara, CA with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Santa Clara, CA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 88% Physical, 1% Hybrid, and 11% Remote job distribution.

Tennis Program Assistant Coach

CALEX SPORTS INC

Redwood City, CA • On-site

$18 - $24/hr

Part-time

Re-posted 8 days ago

Job description

Job Type: Part-time (maximum of 2-5 hours per week.)
Salary: $18.00 - $24.00 per hour
Benefits: Flexible schedule
Schedule: Weekdays and Weekend availability
Education: At least High school or equivalent
Work Setup: In person
Contact: +1 (510) 491-3007
Job Description:
Join our team as an Assistant Tennis Coach, contributing to our clinics and after-school tennis programs for Grades K-3 in elementary schools across the Bay Area. This position is ideal for individuals who are passionate about working with children and have the willingness to support the lead coach in the teaching and management of the tennis program.
RESPONSIBILITIES:
Class Management:
  • Lead groups of ages 5 – 10 in after-school tennis programs.
  • Assist the lead coach in teaching and overall program management.

Training and Preparation:
  • Attend a two-day training/shadowing session to familiarize yourself with the program.
  • Transport tennis equipment to and from class.
  • Set up the tennis equipment.

Administrative Tasks:
  • Take attendance and sign in and sign out students for each class.

Requirements:
  • Must be 19+ years old upon application.
  • Previous teaching or playing experience in tennis is preferred but not required.
  • USPTA/PTR certification is preferred but not required.
  • Enjoy working with kids and can manage a class in a professional manner.
  • Flexible, reliable, punctual, professional, and has an enthusiastic approach.
  • Good communication and interpersonal skills.
  • Resilient, positive attitude.
  • Ability to work independently and within a small team.
  • Have reliable transportation throughout the East and South Bay and Peninsula.
  • Willingness to undergo a live scan background check prior to working.
  • Must complete sending photo and short biography to upload in our website and introduce your experience in sports.
Locations:
Programs are in multiple cities across the bay area and candidates must be readily available and living in the Bay Area.
We do have other Programs like Yoga, Soccer, PE, Pickleball, Volleyball, Basketball, Floor Hockey and Dance. You’re welcome to apply to any of these as well.
Schedule:
  • Classes are 1 - 1.5 hours in length.
  • Start times for classes can vary between 1 p.m. and 5 p.m., depending on the school.
  • Flexible schedule, working two or more days per week from Monday through Friday.
  • A maximum of 2-5 hours per week.

Application Process:
Candidates need to be local to the US or already have a necessary working VISA. The employer does not provide any visa assistance.
If you are passionate about tennis, enjoy working with children, and meet the requirements, please contact the employer at +1 (510) 491-3007‬ to discuss the opportunity further. Be part of a team that introduces young learners to the joy of tennis and encourages an active lifestyle!