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Programs Assistant Jobs in Irvine, CA (NOW HIRING)

Chapman University

Student Technical Assistant

Orange, CA · On-site

$16.90/hr

Provide basic technical and audiovisual support for classrooms, meetings, events, and special programs. * Assist with the setup, operation, troubleshooting, and breakdown of audiovisual equipment and ...

Scoot Education

After School Program Assistant

Irvine, CA

$16.90 - $26/hr

... * Assist staff with daily program routines, transitions, and behavior management while building ... Depending on your location and certifications, you may also support after school programs and early ...

Mbk

Activities Assistant - Memory Care

Orange, CA

$19 - $20/hr

Prepare and manage program spaces, supplies, and materials to ensure safety, accessibility, and a ... Able to assist in the physical movement of residents during routine transfers or in emergency ...

Tilly's

Loss Prevention Operations Assistant

Irvine, CA · On-site

$17 - $19/hr

The Loss Prevention Administrative Assistant is a vital member of the Loss Prevention team at the ... Act as the Engagement Administrator for various company loss prevention programs. * Facilitate ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Irvine, CA?

The most popular types of Programs jobs in Irvine, CA are:

What cities near Irvine, CA are hiring for Programs Assistant jobs?

Cities near Irvine, CA with the most Programs Assistant job openings:

Programs Assistant jobs near you

Honors Program - Student Office Assistant

La Sierra University

Riverside, CA

$16.90 - $17.50/hr

Part-time

Re-posted 6 days ago

Job description

The Student Office Assistant will provide clerical support for the Honors Program, help with the completion of office projects, support the program's director and coordinator with front desk procedures, and support any events that are hosted by the program.

Specific Duties:

  • Staff the South Hall front desk and participate in other customer service duties
  • Maintain office inventory and restock supplies
  • Maintain South Hall (open up for AM shift, close up for evening shift)
  • Update social media for honors events
  • Recruit students and develop recruiting material
  • Contact and support prospective students and students in the program
  • Support Honors faculty and collect course syllabi from Honors courses
  • Complete tasks assigned by the program director and coordinator
  • Some training may occur for future work, including processing applications, checking enrollment for Honors students, etc.  Such tasks will require FERPA training and involve access to Banner, Etrieve, and Degree Works.

Required Skills:

  • Ability to focus on details and think creatively.
  • Strong clerical skills (filing and typing).
  • Computer skills (Microsoft Word, Microsoft Excel, Google products, etc.)
  • Must be reliable, accurate, and flexible.
  • Communicate concisely and effectively, both verbally and in writing.
  • Convey a positive attitude in person and via phone and email.
  • A working knowledge of Honors and its culture is highly desirable.

Physical/Mental Demands:

  • Ability to work in a fast-paced environment.
  • Ability to handle multiple tasks simultaneously.
  • Ability to remain seated for up to an hour while working on a computer.
  • Ability to lift up to 35 lbs.
  • Judgment and consideration while handling the confidential information of students (FERPA training will be provided).

Pay Range: $16.90-$17.50

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