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Programs Assistant Jobs in Irvine, CA (NOW HIRING)

Pacs

Occupational Therapy Assistant (COTA)

Cypress, CA

$52/hr

Educate residents and caregivers on adaptive techniques and home programs * Assist with training in the use of adaptive equipment * Collaborate with interdisciplinary team members to support resident ...

Issa

Assistant General Manager

Brea, CA · On-site

$60K/yr

On-site fitness classes, wellness programs, and a supportive community. * Maintain and upgrade your ... Responsibilities * Assist members and encourage their involvement in private training. * Ensure ...

New

Issa

Assistant General Manager

Brea, CA

$60K/yr

On-site fitness classes, wellness programs, and a supportive community. * Maintain and upgrade your ... Responsibilities * Assist members and encourage their involvement in private training. * Ensure ...

New

MSA Gardens

Life Enrichment Program Assistant

Pomona, CA · On-site

$20 - $26/hr

Be willing to initiate individual programs and encourage independence and successes through ... Read to residents, assist with letter writing, play board or card games, engage in conversation ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Irvine, CA?

The most popular types of Programs jobs in Irvine, CA are:

What cities near Irvine, CA are hiring for Programs Assistant jobs?

Cities near Irvine, CA with the most Programs Assistant job openings:

Programs Assistant jobs near you

Afterschool Program Assistant

NATIONAL COMMUNITY RENAISSANCE

Yorba Linda, CA • On-site

$17 - $18/hr

Part-time

Re-posted 25 days ago

Job description

The Hope Through Housing Foundation (Hope) is committed to breaking the cycle of generational poverty by implementing high-quality social services for low-income families and seniors living within and around National COREs affordable housing developments throughout California, Texas, and Florida. We seek passionate, hardworking team members who are committed to transforming lives and communities. Together, we deliver Hope, Opportunity, Prosperity, and Empowerment to thousands of youth, adults, and seniors each year.

About the Job:

The Afterschool Program Assistant will work directly with students to provide a safe, responsible, well-supervised afterschool program while acting as a positive role model, coach, and mentor.

The Program Assistant must have ability to establish rapport through leadership, communication and most importantly patience to provide our students a stable and nurturing atmosphere where they can thrive in the areas of health and wellness, life and character development, and academic and career exposure. This position is responsible for helping the Afterschool Program Coordinator plan, prepare materials and help facilitate activities. This part-time, non-exempt position reports to the Youth Program Coordinator and will report to a designated program site.

RESPONSIBILITIES

  • Assist the Afterschool Program Coordinator in monitoring and supervision of students in afterschool program; assure student understanding of program rules and procedures; maintain appropriate order and student conduct.
  • Create and facilitate fun and engaging activities in the areas of health and wellness, character development, personal decision making, academic improvement, college awareness and STEAM.
  • Assist with the development and coordination of a calendar for program activities and events designed to complement student learning and enrichment.
  • Lead and supervise youth, recognize potential issues, and apply established procedures
  • Create a positive and engaging environment that fosters a safe, openminded, respectful and motivating space.
  • Serve as a positive role model for youth in the program through appropriate dress, speech, attitude, and courtesy.
  • Maintain cleanliness in all program areas; assist with set-up and breakdown during program days to contribute to ongoing maintenance to keep the community room clean and orderly.
  • Provide support for the daily snack/meals program including preparation, serving, clean-up and maintaining accurate meal records for daily reporting
  • Adherence to all organization site policies and procedures
  • Attend additional community events as needed.
  • Any additional duties related to the afterschool program as assigned by supervisor.

QUALIFICATIONS AND EXPERIENCE

  • Passion for building into the lives and futures of children and teens.
  • High School Diploma or GED required.
  • Experience working or volunteering with children and teens in a professional setting, including youth program supervision and/or development.
  • Strong leadership skills.
  • Ability and experience coordinating volunteers and staff team members.
  • Good written and verbal communications skills.
  • Works well independently as well as part of the team.
  • A minimum of 1 years experience working or volunteering in social services.
  • Experience working with a broad range of community-based organizations.
  • A collaborative, team-oriented work style.
  • An enthusiastic attitude with proven ability to organize and coordinate work teams.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

  • Exposure to various types of weather conditions.
  • Ability to frequently stand, walk, stoop, sit, crouch, bend, speak, and hear
  • Ability to lead and engage in high-energy physical games and activities with youth
  • Driving
  • May include lifting up to 20 pounds.
  • Operate computer and office equipment.
  • Ability to pass TB skin test and background check.

FSLA

  • Non-Exempt

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