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Programs Assistant Jobs in Pennsylvania (NOW HIRING)

CCRES

CAOLA Program Assistant

Enola, PA · On-site

$28/hr

CAOLA Program Assistant Make a difference every day by joining CCRES as CAOLA Program Assistant through our partnership with Capital Area Intermediate Unit (CAIU)! OFFERING PAID CREDENTIALS ...

Gannon University

Program Assistant

Erie, PA · On-site

$36K - $46K/yr

Edit academic documents including catalog entries, programs and curriculum sheets, and schedules. Assist leadership with accreditation reports, unit reviews, and program documentation. Process ...

Prime Healthcare

Residency Program Assistant

Bristol, PA · On-site

$36K - $46K/yr

... Assistant is responsible for the operational management of the accredited residency training ... programs. The position requires a comprehensive and detailed understanding of national ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Pennsylvania?

The most popular types of Programs jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Programs Assistant jobs?

Cities in Pennsylvania with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 22% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

M3 - Program Assistant

MaST III (12345 Roosevelt Blvd)

Philadelphia, PA • On-site

$12/hr

Other

Posted 14 days ago

Job description

Program Assistant

The Program Assistant is responsible for driving school vans, supervising students, assisting at the front desk, SEPTA pass distribution, and other duties as defined. This is a part-time position with hours TBD. This position pays $12/hour.

Qualifications:

  • High school diploma or equivalent required (minimum).
  • Ability to develop a positive rapport with all students.
  • Ability to follow directions.
  • Ability to work cooperatively with professional staff.
  • Up-to-date clearances compliant with school regulations
  • Must be available to help with night events when needed.

Responsibilities:

  • Assisting in student arrival/dismissal.
  • Driving school vans - Student pick-up/drop-off and supply pick-ups.
  • Supervising student activity in hallways, common areas, and play areas and the cafeteria.
  • Assisting in locker maintenance.
  • Copier maintenance and copying.
  • Septa pass distribution.
  • Lamination and supply delivery.
  • Assisting Front Desk and Front office in any additional tasks when needed.
  • Any other tasks issued by the supervisor.

Terms of Employment: Ten (10) months, Hourly employees.

Evaluation: Performance of this job will be evaluated annually in accordance with provisions of state law, administrative code, and the Board's policy on evaluation.

MaST Schools is an Equal Opportunity Employer. Personnel are chosen on the basis of ability without regard to race, color, religion, sex, national origin, disability, marital status or sexual orientation, in accordance with federal and state law.

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