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Programs Assistant Jobs in Pennsylvania (NOW HIRING)

Horizon House

Program Assistant

Swarthmore, PA · On-site

$36K - $46K/yr

The Program Assistant provides and coordinates all office functions and operations in accordance ... Will serve as a courier for the programs, as needed. Coordinating centralized office functions in ...

Horizon House

Program Assistant

Swarthmore, PA · On-site

$36K - $46K/yr

The Program Assistant provides and coordinates all office functions and operations in accordance ... Will serve as a courier for the programs, as needed. Coordinating centralized office functions in ...

Gannon University

Program Assistant

Erie, PA · On-site

$36K - $46K/yr

Edit academic documents including catalog entries, programs and curriculum sheets, and schedules. Assist leadership with accreditation reports, unit reviews, and program documentation. Process ...

Gannon University

Program Assistant

Erie, PA · On-site

$36K - $46K/yr

Edit academic documents including catalog entries, programs and curriculum sheets, and schedules. Assist leadership with accreditation reports, unit reviews, and program documentation. Process ...

MaST II - Tacony

M2 - Program Assistant

Philadelphia, PA · On-site

$12/hr

Program Assistant Reports to: School Functions Manager/Local School Administration/CEO Qualifications: * High school diploma or equivalent required (minimum). * Ability to develop a positive rapport ...

St. Joseph's Center

Program Assistant - Dunmore

Scranton, PA · On-site

$37K - $47K/yr

The Program Assistant helps with all parts of the daily program for people in the Adult Day Program ... Help run daily activities and record how participants do in the programs. * Join meetings about ...

St. Joseph's Center

Program Assistant - Dunmore

Dunmore, PA · On-site

$37K - $47K/yr

The Program Assistant helps with all parts of the daily program for people in the Adult Day Program ... Help run daily activities and record how participants do in the programs. * Join meetings about ...

Prime Healthcare

Residency Program Assistant

Bristol, PA · On-site

$36K - $46K/yr

... Assistant is responsible for the operational management of the accredited residency training ... programs. The position requires a comprehensive and detailed understanding of national ...

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Programs Assistant information

What is a programs assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a programs assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

How does a programs assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

How to become a programs assistant?

To become a programs assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Relevant experience in office administration, familiarity with scheduling tools, and sometimes a bachelor's degree in a related field can improve job prospects. Entry-level positions may require basic computer skills and the ability to work in team environments.

What are the most commonly searched types of Programs jobs in Pennsylvania?

The most popular types of Programs jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Programs Assistant jobs?

Cities in Pennsylvania with the most Programs Assistant job openings:

Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in Pennsylvania as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 13% Part Time, and 2% Contract. Highlights an 84% Physical, 1% Hybrid, and 15% Remote job distribution.

Program Assistant

Horizon House

Swarthmore, PA • On-site

$36K - $46K/yr

Full-time

Posted 14 days ago

Job description

Horizon House, Inc. is a nationally recognized provider of services to adults with support needs due to developmental disabilities, behavioral health issues, and substance abuse. Horizon House is Pennsylvania's oldest psychiatric rehabilitation agency. Since 1952, we have been dedicated to helping people with mental illness, drug and alcohol addictions, developmental/intellectual disabilities, and homelessness to stabilize their lives and to help them live as independently as possible in the community. With over 100 locations throughout South and North Eastern Pennsylvania and the state of Delaware, Horizon House provides services to a diverse population focusing on individual strength and choice.
Horizon House, Inc. is a nationally recognized provider of services to adults with support needs due to developmental disabilities, behavioral health issues, and substance abuse. Horizon House is Pennsylvania's oldest psychiatric rehabilitation agency. Since 1952, we have been dedicated to helping people with mental illness, drug and alcohol addictions, developmental/intellectual disabilities, and homelessness to stabilize their lives and to help them live as independently as possible in the community. With over 100 locations throughout South and North Eastern Pennsylvania and the state of Delaware, Horizon House provides services to a diverse population focusing on individual strength and choice.
We have an opening for an Program Assistant position on our Delaware County Blended Case Management Team. The Program Assistant provides and coordinates all office functions and operations in accordance with established administrative practices. This position receives direct supervision from the Program Manager.
This position is responsible for providing general clerical support and assistance including typing ,filing, recordkeeping, phone coverage, reception, coordinating schedules and appointments, inter and intra- agency communications and other related office procedures.
Compiling data and reports reflecting service delivery activities and related expenditures for management staff review.
Assisting in the planning and delivery of program activities and services, including transporting and accompanying participants on community activities.
Collecting agency, staff and client information and disseminate such information through established procedures, on behalf of the program.
Distributing important/confidential mailing sand document distribution to and from the program. Will serve as a courier for the programs, as needed.
Coordinating centralized office functions in conjunction with Manager and County Director, as needed.
Basic computer skills, competency in Microsoft Word, EXCEL and PowerPoint programs, ability to use Internet.
Minimum word processing speed of 40wpm, strong written and oral communications skills and must be detail oriented
Ability to manage multiple tasks and priorities.
Qualifications
High School diploma or GED equivalent and at least 2 years of prior secretarial experience or any combination of experience, education or training that would provide the level of knowledge, skill and ability required.
Must possess a valid driver's license with an acceptable driving record.
Scope:
Requires sitting for long periods of time.
Light lifting and/or carrying, not to exceed 25 lbs.
Manual dexterity.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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