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Programs Assistant Jobs in New Jersey (NOW HIRING)

Rutgers University

Program Assistant

Newark, NJ · On-site

$58K/yr

Innovative academic offerings include bachelor's, master's, post-master's, DNP and PhD programs ... The program Assistant will provide administrative and program support for the Assistant Dean and ...

Rutgers University

Program Assistant

New Brunswick, NJ · On-site

$58K/yr

Position Details Position Information Recruitment/Posting Title Program Assistant Job Category ... Employee discount programs Position Status Full Time Working Hours Standard Hours 37.50 Daily Work ...

NJ PERFORMING ARTS

Program/Education Assistant

Newark, NJ · On-site

$20 - $23/hr

Program/Education Assistant The Program/Education Assistant must demonstrate strong leadership qualities, with impeccable attendance and commitment to Arts Education programming. They must have the ...

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Programs Assistant information

What is the role of a program assistant?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks, communicate with stakeholders, and often use tools like spreadsheets and databases to track progress and ensure smooth operations.

What is the difference between Programs Assistant vs Program Coordinator?

AspectPrograms AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require associate degreeBachelor's degree often preferred; relevant experience may suffice
Work EnvironmentOffice settings, community organizations, nonprofitsOffice environments, project sites, community programs
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, educational institutions, healthcare
Common Search & ComparisonOften compared for entry-level roles supporting program activitiesViewed as a more senior role with additional responsibilities

Programs Assistants typically handle administrative support, scheduling, and basic program tasks, making them suitable for entry-level positions. Program Coordinators usually oversee program implementation, manage staff, and coordinate activities, requiring more experience and often a higher level of education. Both roles are vital in the same industry sectors, but they differ in scope and responsibility.

What is a Programs Assistant?

A Programs Assistant is a professional who provides administrative and logistical support to program managers and teams within an organization. Their responsibilities often include coordinating events, managing schedules, handling communications, tracking budgets, and assisting with reporting and documentation. Programs Assistants play a key role in ensuring that projects and programs run smoothly, supporting both internal staff and external stakeholders. They are commonly employed in non-profit organizations, educational institutions, and corporate environments.

What are the key skills and qualifications needed to thrive as a Programs Assistant, and why are they important?

To thrive as a Programs Assistant, you typically need strong organizational skills, attention to detail, and a background in administration or a related field. Familiarity with office productivity software (such as Microsoft Office or Google Workspace), event management platforms, and database systems is often required. Excellent communication, teamwork, and problem-solving abilities help you coordinate effectively and manage multiple tasks. These skills ensure efficient program delivery, seamless team collaboration, and successful achievement of organizational goals.

What is the highest paid assistant job?

The highest paid assistant jobs are often executive assistants or administrative assistants working in high-level industries or for top executives, with salaries reaching over $80,000 annually. Specialized skills, such as proficiency in project management tools or foreign languages, can increase earning potential. Experience and location also significantly impact compensation for assistant roles.

What would a program assistant do?

A programs assistant supports the planning, coordination, and execution of organizational programs and events. They handle administrative tasks such as scheduling, data entry, and communication, often using tools like spreadsheets and databases. The role requires strong organizational skills and attention to detail to ensure program activities run smoothly.

What jobs pay 4000 a week without a degree?

Programs Assistants typically do not earn $4,000 a week without a degree, as this pay level is uncommon for entry-level administrative roles. High-paying jobs that can reach this level without a degree often include specialized trades like commercial pilots, real estate brokers, or certain sales positions, which require experience, licensing, or certifications rather than formal degrees. These roles often demand specific skills, licenses, or extensive experience to achieve such high weekly earnings.

How does a Programs Assistant typically collaborate with other departments or teams within an organization?

Programs Assistants often serve as a key point of coordination between program managers, participants, and supporting departments such as marketing, finance, and operations. They may help schedule meetings, track project milestones, and communicate updates to ensure everyone stays aligned. Effective collaboration skills are essential, as Programs Assistants regularly work with diverse teams to support event planning, reporting, and program delivery. Building strong working relationships and being responsive to requests can help streamline processes and contribute to successful program outcomes.
What are the most commonly searched types of Programs jobs in New Jersey? The most popular types of Programs jobs in New Jersey are:
What cities in New Jersey are hiring for Programs Assistant jobs? Cities in New Jersey with the most Programs Assistant job openings:
Programs Assistant jobs near you
Infographic showing various Programs Assistant job openings in New Jersey as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Education Program Assistant

Education Program Assistant

Programs for Parents Inc

Newark, NJ • On-site

$24.04/hr

Full-time, Part-time

Posted 2 days ago

Job description

Description:

Make a Difference from Day One — Join Programs for Parents (PFP)

Are you passionate about helping employees thrive while supporting an organization that strengthens children, families, and communities?


At Programs for Parents (PFP), you'll have the opportunity to contribute to a mission-driven nonprofit that helps ensure every child gets the best possible start in life. We serve Essex County, NJ by empowering families, supporting childcare providers, and advocating for quality early childhood education. Our work encompasses providing education and referrals, promoting best practices, and connecting families with essential financial resources to help them thrive.


Our Culture & Values

At Programs for Parents, we look for team members who:

  • Lead with respect and empathy.
  • Communicate openly and professionally.
  • Embrace change and continuous improvement.
  • Collaborate across departments to solve problems.
  • Take ownership and accountability for their work.
  • Support our mission of strengthening children, families, and communities.

Compensation

This is a part-time, contract, non-exempt position, 20-hour work week, with a hybrid schedule. Salary Range: 24.04/hour


Job Overview

The Education Program Assistant provides administrative and program support to the Director of Education and the Education Department. This position plays an important role in coordinating the day-to-day administrative functions of the department, supporting professional development initiatives, assisting with P4P Academy and Child Development Associate (CDA) credentialing activities, maintaining program records, coordinating meetings and events, and serving as a resource for program participants and community partners.


The ideal candidate is highly organized, customer-focused, detail-oriented, and enjoys supporting educational initiatives that strengthen early childhood professionals throughout Essex County.

Requirements:

The Education Program Assistant will coordinate all administrative functions related to P4P Academy and CDA credentialing programs. Specific duties include:

  • Coordinate administrative functions for P4P Academy and CDA credentialing programs.
  • Assist with outreach, recruitment, registration, and enrollment activities.
  • Maintain participant records, attendance, and training documentation.
  • Monitor participant progress and credentialing milestones.
  • Prepare reports related to participation, completion, and program outcomes.
  • Maintain education databases and electronic filing systems.
  • Coordinate training logistics, including room reservations, materials, technology, and participant communications.
  • Process vendor paperwork, W-9s, invoices, and payment requests.
  • Assist with grant documentation and data collection.
  • Coordinate graduation ceremonies, recognition events, workshops, and special events.
  • Respond to participant inquiries and provide excellent customer service.
  • Support additional Education Department initiatives as assigned.

Who Thrives in This Role

The ideal candidate is:

  • Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines simultaneously.
  • A proactive problem-solver who anticipates needs, takes initiative, and follows through with minimal supervision.
  • Comfortable balancing competing priorities in a fast-paced environment.
  • An exceptional communicator who enjoys building positive relationships with staff, program participants, community partners, and external stakeholders.
  • Tech-savvy and confident using Microsoft Office, virtual meeting platforms, databases, social media, and other administrative systems.
  • Passionate about supporting educational and workforce development initiatives that make a meaningful impact in the community.
  • Someone who takes pride in being the person behind the scenes who keeps programs, projects, and people organized and moving forward.

Qualifications

Required

  • Associate degree required.
  • Minimum two years of administrative support or program coordination experience.

Preferred

  • Experience in nonprofit, education, workforce development, or training programs preferred.
  • Experience coordinating grants, training initiatives, or credentialing programs.



Join a Team That Values Compassion, Community, and Collaboration

Together, we're building brighter futures- one child at a time.