Program Technician Two Jobs in Oregon (NOW HIRING)

Department Overview

The Division of Pediatric Surgery directs a busy inpatient and outpatient clinical service both at Doernbecher Children's Hospital at OHSU and Randall Children's Hospital at Legacy Emanuel. The pediatric surgery faculty members have special expertise in congenital abnormalities, single port surgery, antegrade continence enemas, congenital chest wall abnormalities, thoracoscopic repair of congenital diaphragmatic hernia, endoscopy (bronchoscopy, esophagoscopy, peritoneoscopy, and thoracoscopy), surgery for cancerous and noncancerous tumors, trauma surgery, neonatal minimal access surgery, and fetal surgery. The Division of Pediatric Surgery is active in research and education, sponsoring a two-year ACGME accredited pediatric surgery fellowship program.

The primary objective of this position is to work collaboratively with clinical outcomes quality improvement projects, clinic, and hospital staff to provide services as assigned in furtherance of the university's missions and goals of teaching, clinical outcomes quality improvement projects, patient care, outreach, and public service. This position supports the Division of Pediatric Surgery by providing functional program direction, coordination, and monitoring. Responsibilities include connecting medical students with clinical outcomes quality improvement projects opportunities, facilitating credentialing processes, maintaining REDCap database access for projects housed through OCTRI, creating optimized operational processes, and submitting and tracking Data Use Agreements (DUAs). Additionally, this role oversees the preparation, tracking, and shipping of biologic clinical outcomes quality improvement projects samples and guides protocols through the IRB approval process across central, OHSU, and Legacy IRBs. The position serves as the site coordinator for multiple consortiums, attending coordinator meetings to provide updates and align local teams. Finally, this position fulfills the role of Oregon State Coordinator for the WRAP-EM grant project, managing regional pediatric disaster planning, resource dissemination, and grant sub-groups

Function/Duties of Position

Disaster Project Management (WRAP-EM State Coordination): Acts as the Oregon State Coordinator for the Western Regional Alliance for Pediatric Emergency Management (WRAP-EM) grant, developing regional pediatric disaster planning and response capabilities that effectively match resources to needs for a catastrophic incident. Coordinates and disseminates resources, vets and schedules subject matter expert speakers for various WRAP-EM meetings, and contributes to quarterly WRAP-EM reports. Tracks and records presentations and publications from WRAP-EM members, manages Education Group assistance requests, and actively networks and communicates with healthcare partners in Oregon and across WRAP-EM. Monitors and reports updates for the Rural Health Transformation Program, prepares agendas and materials for weekly Large Group WRAP-EM meetings, and works independently on specific projects, such as a comprehensive review of website resources. Also represents OHSU for OHSU-specific WRAP-EM requests.

Program Monitoring & Clinical Outcomes Support: Conducts thorough monitoring of clinical outcomes quality improvement projects activities to ensure adherence to standards and operational protocols. Evaluates project timelines and prepares comprehensive updates for principal investigators and division leadership. Responsible for the accurate, efficient accrual, and documentation of data, including developing databases for the Division's ongoing needs. Manages IRB submissions, prepares study-related regulatory documents across multiple sites, and creates consent documentation for active projects.

Program Coordination & Registry Management: Provides functional program coordination based on clinical outcomes quality improvement project protocols and institutional requirements. Coordinates multiple multi-site registry projects, including managing DUA processes, organizing site communications, and overseeing database access. Plays a key role in the day-to-day coordination of funded projects, including handling enrollments, tracking prospective studies, verifying eligibility, and packaging, logging, and shipping biologic samples. Manages the credentialing processes for clinical outcomes quality improvement projects personnel and medical students.Agency Representation & Stakeholder Customer Service: Represents OHSU and the Division of Pediatric Surgery, acting as the site coordinator for multiple clinical quality consortiums to discuss projects, share operational updates, and align local clinical teams. Provides the highest level of customer service and professional communication to external partners (sponsors, providers, consortium members, grant participants) and internal OHSU/Legacy faculty and staff. Provides clinical quality improvement communications at Division of Pediatric Surgery meetings.

Required Qualifications

• 5 years of experience with responsibility for program or project monitoring and coordination. The experience must have included program evaluation responsibility.

• A bachelor's degree in Business Administration, Management, Public Administration, or a field directly related to the position will substitute for 2 years of the required experience.

• Preference may be given to individuals with experience in a specialty area specific to the position opening.

• Strong experience with IRB protocols.

• Computer skills in a Windows environment.

• Proficient knowledge of MS Word, MS PowerPoint and MS Excel

• Working knowledge of electronic medical records.

• Self starter with strong organizational skills and ability to prioritize work demands.

• Excellent oral and written communication skills; meticulous detail to data and study procedures; ability to prioritize work demands and trouble shoot; ability to work independently in a multi-task environment.

• Ability to work in a collaborative environment.

• Ability to perform the job duties with or without accommodation.

Preferred Qualifications

• Familiarity with Epic EMR system. 

Additional Details

Work schedule will be Mon-Fri flexible hours based on subject and trial requirements. Occasional travel may be required to study related meetings.

Why apply to OHSU?We are Oregon's only public academic health center. In addition to caring for patients, we lead groundbreaking research. We also train the next generation of health care professionals. As Portland's largest employer, we give you opportunities to learn and advance in a system of hospitals and clinics across Oregon and Southwest Washington. All are welcome. OHSU welcomes people of all ages, ethnicities, genders, national origins, religions and sexual orientations. We are striving to build an anti-racist, multicultural institution and encourage people with diverse backgrounds to apply. To request reasonable accommodation, contact askhr@ohsu.eduEmployment Type: FULL_TIME