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Program Support Assistant Jobs in Schenectady, NY

StateJobsNY

Employee Program Assistant

Albany, NY · On-site

$67K - $83K/yr

Duties Description The Employee Program Assistant is responsible for the design and delivery of ... • Support instructional staff in delivery of course materials, including hosting webinars and ...

New York State

Employee Program Assistant

Albany, NY · On-site

$67K - $83K/yr

Duties Description The Employee Program Assistant is responsible for the design and delivery of ... Support instructional staff in delivery of course materials, including hosting webinars and online ...

StateJobsNY

Employee Program Assistant

Guilderland, NY · On-site

$39K - $49K/yr

Duties Description The Employee Program Assistant is responsible for the design and delivery of ... • Support instructional staff in delivery of course materials, including hosting webinars and ...

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Showing results 21-40

All JobsProgram Support JobsProgram Support Assistant JobsProgram Support Assistant Jobs in Schenectady, NY

Program Support Assistant information

See Schenectady, NY salary details

$25.6K

$43.9K

$55.1K

How much do program support assistant jobs pay per year?

As of Aug 11, 2026, the average yearly pay for program support assistant in Schenectady, NY is $43,859.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,600.00 and $47,400.00 per year, depending on experience, location, and employer.

What is a program support assistant?

A program support assistant works in a specialized unit of an organization or academic institution and performs a variety of administrative tasks. Your duties as a program support assistant vary depending on your employer but may involve budgeting, purchasing materials, managing files and records, and assisting visitors. You must also understand departmental guidelines, policies, and procedures. Typical qualifications for a program support assistant include at least a high school diploma or GED certificate and relevant work experience. You must also have excellent communication, multitasking, and organizational skills, along with computer proficiency.

What is the difference between Program Support Assistant vs Administrative Assistant?

AspectProgram Support AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often similar educational requirements
Work EnvironmentGovernment agencies, non-profits, educational institutionsCorporate offices, government agencies, various industries
Job ResponsibilitiesSupporting program operations, coordinating activities, assisting with reportsManaging schedules, handling correspondence, organizing files
Employer & Industry UsageCommon in public sector and non-profit organizationsWidespread across industries including private and public sectors

The Program Support Assistant and Administrative Assistant roles share similarities in educational requirements and work environments. However, Program Support Assistants focus more on supporting specific programs and coordinating activities within organizations, especially in government and non-profit sectors. Administrative Assistants typically handle general office tasks across various industries. Both roles are essential for organizational operations but differ in scope and focus.

What are some common challenges faced by program support assistants in managing multiple tasks and priorities?

Program Support Assistants often juggle a wide range of responsibilities, from scheduling meetings and maintaining records to coordinating communication between departments. One common challenge is managing competing priorities and tight deadlines, especially when supporting multiple team members or projects simultaneously. Staying organized, proactively communicating about workload, and using digital tools for task management can help address these challenges. Additionally, flexibility and adaptability are important, as priorities may shift quickly based on organizational needs.

What are the key skills and qualifications needed to thrive as a program support assistant, and why are they important?

To thrive as a Program Support Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, data entry systems, and scheduling tools is commonly required. Excellent communication, multitasking abilities, and adaptability are crucial soft skills that set top performers apart. These competencies ensure efficient program operations, effective support for teams, and smooth coordination of administrative tasks.
More about Program Support Assistant jobs
What job categories do people searching Program Support Assistant jobs in Schenectady, NY look for? The top searched job categories for Program Support Assistant jobs in Schenectady, NY are:
What cities near Schenectady, NY are hiring for Program Support Assistant jobs? Cities near Schenectady, NY with the most Program Support Assistant job openings:
Program Support Assistant jobs near you

Program Assistant

New York State Housing Finance Agency

Albany, NY • On-site

$37K - $47K/yr

Other

Posted 2 days ago

New

Job description

Instructions for Applicants
Applicants must include a cover letter and resume for review. Resumes not accompanied by a cover letter will be deemed incomplete and will not be considered.
Applicant must describe in a cover letter how the applicant meets the minimum qualifications, and how the work experienced outlined in the accompanying resume relates to the available position. Applicants are also encouraged to use the cover letter as an opportunity to identify specific skills, including knowledge of software or database systems that may be useful for this position.
New York State Homes and Community Renewal (HCR) is the State's affordable housing agency, with a mission to build, preserve, and protect affordable housing and increase homeownership throughout New York State.
This position is with HCR's Housing Trust Fund Corporation (HTFC). This is not a civil service position and does not require a civil service exam. Candidates must meet the minimum qualifications outlined below to be considered.
NYS Homes and Community Renewal (HCR) is committed to fostering a culture of diversity, equity, inclusion, and accessibility. Our work would not be possible without the diverse backgrounds, experiences, ideas, and abilities of our employees. HCR is committed to developing a workforce that represents the diverse population of New York State. HCR embraces a diverse and inclusive work environment by encouraging all individuals, including those with disabilities, to apply to open positions at the agency.
The Office of Small and Mid-Size Development (SMD) is a program office within HCR focusing on non-tax credit development projects smaller in scope but with outsized impact, encompassing multifamily rental, homeownership, and manufactured housing. SMD currently administers eight capital funding programs, and the list is growing: HCR's Small Building Participation Loan Program (SBPLP), Small Rental Development Initiative (SRDI), Affordable Homeownership Opportunity Program (AHOP), Block by Block Homeownership Program (BxB), MOVE-IN New York CrossMod Expansion Program (MOVE-IN), Legacy City ACCESS Program (LCAP), Manufactured Home Advantage Program (MHAP), and Manufactured Home Cooperative Fund Program (MHCFP). SMD's mission is to deploy these funds expeditiously and efficiently to create enhanced housing opportunities for low- and middle- income residents across the state.
Position Summary
The Program Assistant for Small and Mid-Size Development will work closely with SMD's Vice President, Assistant Vice President, and program staff to support day-to-day implementation of funding programs. The position is expected to primarily support SRDI, MOVE-IN, LCAP, MHAP and MHCFP, helping to maintain project files, process disbursement requests and assist with project closeout, and serve as a point of contact for awardees and general program inquiries.
Duties and Responsibilities
  • Assist in accomplishing all goals, tasks, and assignments relating to operation of SMD programs as requested
  • Help to organize and review project applications for funding for completeness;
  • Complete preliminary review of disbursement paperwork for funded projects to ensure consistency of numerical values and that amounts are totaled correctly to initiate payment processing;
  • Log payment requests into SharePoint and other systems;
  • Coordinate with awardees to obtain required project submissions and/or reporting;
  • Prepare letters, memos, written procedures and other documents as needed;
  • Use Microsoft Word to prepare template documents, proofread and edit written materials, use advanced formatting to add Index/table of contents to documents.
  • Monitor shared Outlook mailboxes, saving documents electronically and routing to appropriate staff;
  • Manage user access to an online application portal, communicate with potential applicants related to access.
  • Prepare and run reports from various databases.
  • Create new Excel spreadsheets or manipulate existing Excel spreadsheets to meet office staff needs.
  • Document scanning, filing and shredding;
  • Support office with administrative responsibilities as needed.
Qualifications
  • Bachelor's degree and at least three years' experience* in a fast-paced office performing support staff tasks (i.e. answering phones, creating written materials & forms, processing paperwork & electronic records, filing.)
  • Preferable if candidate possesses at least some familiarity with housing and/or community development programs.
  • Experience handling sensitive documents and confidential information with discretion.
  • Candidate must be familiar with Microsoft Office including significant skills and experience in Microsoft Word and Excel, and experience using SharePoint and using shared calendars and scheduling tools in Outlook.
  • Candidate must also be comfortable with creating spreadsheets for data management.
  • Ability to work alone/or away from staff (trustworthy).
  • Excellent organizational and communicationskills are essential.
  • Ability to work effectively with members of an existing administrative team and grant project managers.
  • Candidate must show initiative and willingness to take on new tasks as directed, and be comfortable with shifting priorities and new assignments.

* Substitution: Certification (such as the International Association of Administrative Professionals' Certified Administrative Professional), diploma, or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology may substitute for two years of experience.
This job description is not intended to be all inclusive and the employee will be expected to perform other reasonably related duties as assigned
New York State is an Equal Opportunity Employer (EOE)

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