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Program Support Assistant Jobs in Portland, ME (NOW HIRING)

CATHOLIC CHARITIES MAINE

TVI Assistant

Auburn, ME · On-site

$24.50 - $28.18/hr

The TVI Assistant is a paraprofessional who provides in-person instructional and program support to children (ages 0-22) who are blind or visually impaired. The TVI Assistant works under the guidance ...

Maine Medical Center

Program Coordinator

Portland, ME · On-site

$45K - $60K/yr

Support Critical Care Education Governance Council meetings and related initiatives * Maintain and ... and SharePoint * Assist the Vice Chair of Education with evaluations, reporting, and new ...

CFG HEALTH SYSTEM LLC

Dental Assistant

Portland, ME · On-site

$18.25 - $23.75/hr

... support to the Dentist in delivering high-quality dental care to inmate patients within the ... Completion of an accredited dental program from a community college, vocational school, technical ...

MYR Group

Administrative Assistant

Westbrook, ME · On-site

$20/hr

ABOUT THE ROLE The Administrative Assistant works in a busy office environment and must efficiently ... Superior educational assistance program (support for educational costs, internal training, and more!

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All JobsProgram Support JobsProgram Support Assistant JobsProgram Support Assistant Jobs in Portland, ME

Program Support Assistant information

See Portland, ME salary details

$27.1K

$46.4K

$58.3K

How much do program support assistant jobs pay per year?

As of Aug 18, 2026, the average yearly pay for program support assistant in Portland, ME is $46,379.00, according to ZipRecruiter salary data. Most workers in this role earn between $43,000.00 and $50,100.00 per year, depending on experience, location, and employer.

What is a program support assistant?

A program support assistant works in a specialized unit of an organization or academic institution and performs a variety of administrative tasks. Your duties as a program support assistant vary depending on your employer but may involve budgeting, purchasing materials, managing files and records, and assisting visitors. You must also understand departmental guidelines, policies, and procedures. Typical qualifications for a program support assistant include at least a high school diploma or GED certificate and relevant work experience. You must also have excellent communication, multitasking, and organizational skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a program support assistant, and why are they important?

To thrive as a Program Support Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or relevant experience. Familiarity with office software like Microsoft Office Suite, data entry systems, and scheduling tools is commonly required. Excellent communication, multitasking abilities, and adaptability are crucial soft skills that set top performers apart. These competencies ensure efficient program operations, effective support for teams, and smooth coordination of administrative tasks.

What are some common challenges faced by program support assistants in managing multiple tasks and priorities?

Program Support Assistants often juggle a wide range of responsibilities, from scheduling meetings and maintaining records to coordinating communication between departments. One common challenge is managing competing priorities and tight deadlines, especially when supporting multiple team members or projects simultaneously. Staying organized, proactively communicating about workload, and using digital tools for task management can help address these challenges. Additionally, flexibility and adaptability are important, as priorities may shift quickly based on organizational needs.

What is the difference between Program Support Assistant vs Administrative Assistant?

AspectProgram Support AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; often similar educational requirements
Work EnvironmentGovernment agencies, non-profits, educational institutionsCorporate offices, government agencies, various industries
Job ResponsibilitiesSupporting program operations, coordinating activities, assisting with reportsManaging schedules, handling correspondence, organizing files
Employer & Industry UsageCommon in public sector and non-profit organizationsWidespread across industries including private and public sectors

The Program Support Assistant and Administrative Assistant roles share similarities in educational requirements and work environments. However, Program Support Assistants focus more on supporting specific programs and coordinating activities within organizations, especially in government and non-profit sectors. Administrative Assistants typically handle general office tasks across various industries. Both roles are essential for organizational operations but differ in scope and focus.

More about Program Support Assistant jobs

What are popular job titles related to Program Support Assistant jobs in Portland, ME?

For Program Support Assistant jobs in Portland, ME, the most frequently searched job titles are:

What job categories do people searching Program Support Assistant jobs in Portland, ME look for?

The top searched job categories for Program Support Assistant jobs in Portland, ME are:

What cities near Portland, ME are hiring for Program Support Assistant jobs?

Cities near Portland, ME with the most Program Support Assistant job openings:

Program Support Assistant jobs near you
Infographic showing various Program Support Assistant job openings in Portland, ME as of August 2026, with employment types broken down into 1% As Needed, 67% Full Time, 28% Part Time, and 4% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $46,379 per year, or $22.3 per hour.

Administrative Support Assistant

Allied Universal

Wiscasset, ME • On-site

$35.93/hr

Full-time

Re-posted 8 days ago

Allied Universal rating

5.6

Company rating: 5.6 out of 10

Based on 2,578 frontline employees who took The Breakroom Quiz

77th of 116 rated security

Job description

Overview
Company Overview:
Allied Universal®, North America's leading security and facility services company, provides rewarding careers that give you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.
Job Description
Allied Universal® is looking to hire a Administrative Support Assistant. The Administrative Support Assistant has dual primary areas of responsibility. The first area of primarily responsibility is the maintenance of Payroll and Billing functions through time and attendance functions, compensation duties, and database entry of time in company software. The second area of responsibility is human resources function to include oversight of the selection and placement process as well as the full employee life cycle to include promotions, transfers, and termination, ensuring compliance with employment laws as well as company policies.
The Administrative Support Assistant position requires availability for response during days, nights, weekends, and holidays to liaison for personnel training, financial deadlines, and clerical duties for training and access. Ensures all duties are carried out with safety as the number one priority. Fosters and models a healthy Safety Conscious Work Environment (SCWE).
  • Site located in Wiscasset, Maine
  • Pay Rate $35.93 / hour
  • Must have 3-5 years Administrative experience
  • Position is Monday - Thursday, 6am - 4pm

RESPONSIBILITIES:
  • Conduct needed preparation and maintenance of contract administrative correspondence, databases, and reporting
  • Coordinate and perform data entry for processing of time and attendance in company systems for payroll and client billing to include customer time and materials software
  • Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing
  • Support client requirements for administrative data entry and tracking of regulatory fatigue requirements
  • Oversight responsibility for contract administrative reporting requirements including record retention.
  • Assist in recruitment, selection, and placement process (e.g., prepares application packets, hire packets, schedule interviews and pre/post-employment training, enter data in the Human Resources Information System [HRIS])
  • Ensure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable
  • Responsible for filing and maintenance of contract personnel and suitability files and documents
  • Conduct administrative duties (e.g., applicant flow and hiring, unemployment and workers compensation reporting, and benefits administration)
  • Affirmative Action Program compliance and planning; ensure compliance to policy of all recruiting, selection, and placement processes; recommend corrective actions as needed
  • Perform purchasing, billing, project costing and accounts payable functions inclusive of billable authorization for contract expenses including labor and materials including record keeping
  • Ensure overall contract compliance regarding employee basic and preferred qualifications, screening, training, and licensing
  • Ensure compliance with company HR policies and applicable federal, state, and local laws
  • Other duties as needed to ensure smooth operations of Administrative and HR related matters
  • Maintain all corporate and site personnel programs, files, benefit programs, and other data pertaining to the day-to-day administration of plant security operations and AUS corporate requirements

QUALIFICATIONS:
  • High school diploma or equivalent
  • Must be at least 21 years of age with a valid Driver's License
  • Ability to obtain and maintain all necessary state or federal licensing requirements
  • Minimum of one (1) year of successful experience in human resources-related field
  • Prior work experience in payroll, accounting, or related field
  • Work history demonstrating proficient skills in payroll applications or time/labor materials software (e.g., WinTeam, Oracle, ADP, etc.), word processing and general office clerical duties

Closing
Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com
If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.
Requisition ID
2026-1648349

What Allied Universal employees say

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About Allied Universal

Sourced by ZipRecruiter

Allied Universal® is a leading security and facility services company. We provide proactive security services and cutting-edge smart technology to deliver evolving, tailored solutions that allow our clients to focus on their core business. Our excellence starts with our local leadership and local presence. Operating in more than 90 countries, our global workforce of approximately 800,000 people. Employees help to deliver our promise globally and locally: keeping people safe so our customers and communities can thrive. As we build the world's best services company, we continue to expand our footprint and infrastructure on a global and local level. In North America, we operate our business under the existing Allied Universal brand, and our international business operates under the G4S brand.

Industry

Investigation and physical security services, chemical manufacturing and real estate

Company size

10,000+ Employees

Headquarters location

Santa Ana, CA, US

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