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Program Operations Specialist Jobs (NOW HIRING)

Uw

Program Operations Specialist

Seattle, WA

The Program Operations Specialist provides operational leadership and programmatic support for the Cambia Palliative Care Center of Excellence (CPCCE) at the University of Washington. The CPCCE ...

Uw

Program Operations Specialist

Seattle, WA · Hybrid

$70K/yr

The Program Operations Specialist serves as a primary resource for students, fellows, scholars, alumni, faculty, and community partners while helping strengthen the impact and visibility of the ...

New York State

Program Operations Specialist 1

Albany, NY · On-site

$66K - $85K/yr

Program Operations Specialist Trainee 1, NS (equivalent to SG-14): A bachelor's degree in a human services field. Program Operations Specialist Trainee 2, NS (equivalent to SG-16): A bachelor ...

Uw

Program Operations Specialist

Seattle, WA · On-site

The Meany Center has an outstanding opportunity for Program Operations Specialist to join their team. About this Opportunity Reporting to the Director of Artistic Engagement, the Engagement Programs ...

GDIT

Program Operations Specialist

Annapolis Junction, MD · Hybrid

$157K - $212K/yr

Yes Program Operations Specialist Oversee complex programs that drive impactful mission outcomes for our customers as a Program Analyst . Here, you'll see the bigger picture on mission initiatives ...

Uw

Program Operations Specialist (STEM-Focused)

Yakima, WA · Hybrid

$51K - $69K/yr

The Program Operations Specialist -STEM works to ensure that programming aligns with GEAR UP grant objectives and effectively serves first-generation, low-income, and underserved students. This ...

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Program Operations Specialist information

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$27K

$68K

$121.5K

How much do program operations specialist jobs pay per year?

As of Aug 24, 2026, the average yearly pay for program operations specialist in the United States is $68,012.00, according to ZipRecruiter salary data. Most workers in this role earn between $46,500.00 and $86,000.00 per year, depending on experience, location, and employer.

How does a program operations specialist typically collaborate with other departments to ensure program success?

Program Operations Specialists often coordinate closely with various departments such as finance, HR, and project management to align resources and timelines. They facilitate communication between teams, monitor program milestones, and ensure that operational processes support program objectives. By organizing cross-functional meetings and tracking progress, they help resolve bottlenecks and promote a cohesive approach to program delivery. Strong interpersonal and organizational skills are key to navigating these collaborative efforts.

What are the key skills and qualifications needed to thrive as a program operations specialist, and why are they important?

To thrive as a Program Operations Specialist, you need strong organizational, analytical, and project management skills, often supported by a bachelor’s degree in business, public administration, or a related field. Familiarity with project management software, budgeting tools, and data analysis systems is typically required. Excellent communication, problem-solving abilities, and attention to detail help you effectively coordinate tasks and collaborate with diverse stakeholders. These skills are crucial for ensuring programs run smoothly, efficiently, and achieve their intended outcomes.

What is the difference between Program Operations Specialist vs Program Coordinator?

AspectProgram Operations SpecialistProgram Coordinator
Required CredentialsTypically requires a bachelor's degree in a related field; certifications like PMP or project management certifications are commonUsually requires a bachelor's degree; certifications are less common but may include project management or administrative certifications
Work EnvironmentWorks within organizations managing program logistics, compliance, and operationsFocuses on coordinating program activities, scheduling, and communication with stakeholders
Employer & Industry UsageUsed across nonprofit, government, and corporate sectors for operational rolesCommon in nonprofit, education, and government sectors for program support roles

The Program Operations Specialist and Program Coordinator roles share similarities in industry and work environment but differ mainly in scope. The Specialist often handles more complex operational tasks and may require certifications, while the Coordinator focuses on day-to-day program support and communication.

Is a Program Operations Specialist a good entry level job?

A Program Operations Specialist role can be suitable for entry-level candidates, especially those with strong organizational, communication, and problem-solving skills. It often involves coordinating projects, managing schedules, and using tools like spreadsheets or project management software, making it accessible for those starting their careers in operations or program management.

What does a program operations specialist do?

A program operations specialist manages and coordinates the daily activities of a specific program or project, ensuring processes run smoothly and objectives are met. They often handle tasks such as data analysis, reporting, process improvement, and stakeholder communication, using tools like project management software. Strong organizational skills and attention to detail are essential for success in this role.
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What cities are hiring for Program Operations Specialist jobs?

Cities with the most Program Operations Specialist job openings:

What states have the most Program Operations Specialist jobs?

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What job categories do people searching Program Operations Specialist jobs look for?

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Program Operations Specialist jobs near you
Infographic showing various Program Operations Specialist job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $68,012 per year, or $32.7 per hour.

Program Operations Specialist

Seattle, WA • On-site

University of Washington
Colleges, Universities, and Professional Schools • 10K+ employees

8.5

Company rating: 8.5 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

82nd of 622 rated colleges and universities

Great coworkers

People enjoy working here

Good employer

Learn more about University of Washingtonexternal

$70K/yr

Full-time

Re-posted 28 days ago

Job description

Job Description
The UW School of Law has an outstanding opportunity for a Program Operations Specialist to join their team.
About this Opportunity
Reporting to the Executive Director, the Program Operations Specialist plays a key role in advancing the University of Washington School of Law's global programming and public service mission. The position manages many of the day-to-day operations of the Barer Institute for Leadership in Law & Global Development and the Sustainable International Development (SID) LLM Program, ensuring effective delivery of scholarly programming, financial oversight, scholarship administration, student support, and events coordination. The Program Operations Specialist serves as a primary resource for students, fellows, scholars, alumni, faculty, and community partners while helping strengthen the impact and visibility of the School of Law's international initiatives.
This is a full-time position with the expectation of working on campus three days per week and remotely two days per week.
Key Responsibilities
  • Program Operations (75%): Manage the day-to-day operations of the Barer Institute and Sustainable International Development (SID) Program, including student and fellow onboarding, scholarship and award administration, budget and financial tracking, program compliance, admissions support, alumni engagement, student services, and operational processes that support program delivery and participant success.

  • Public Outreach and Events (15%): Coordinate and support lectures, webinars, educational programming, and community engagement events; develop and distribute marketing and communications materials; and assist with stewardship, recruitment, alumni communications, and public outreach efforts.

  • Other Duties (10%): Recruit, train, and supervise student employees and provide additional administrative and operational support to advance the goals of the Barer Institute and Sustainable International Development Program.

Required Qualifications
To be considered for this opportunity, your application must demonstrate that you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Department.
  • Bachelor's Degree

  • 2 years of experience in Program Operations, Project Management, Higher Education, Philanthropy, or a related area.

Additional Qualifications
  • Excellent oral and written communication skills and excellent interpersonal skills; ability to manage multiple stakeholder relationships and communicate effectively with diverse audiences.

  • Ability to work effectively both on a team and independently.

  • Excellent organizational skills, time management skills, and attention to detail.

  • Ability to work independently with a high degree of reliability, accuracy, and productivity.

  • Proficient with spreadsheets and databases.

  • Proficient with Microsoft Office 365 tools, Google Suite, Canva, and a willingness to learn new software and technology.

  • Proficient with fiscal management, event planning, and project management.

  • Strong goal and results orientation, strategic thinking, problem-solving abilities, sound judgment, and discretion with sensitive information.

Preferred Qualifications
  • Experience with University of Washington systems such as Workday, Student Database, Canvas, or similar platforms.

  • Experience developing content for social media platforms and digital communications.

Working Conditions
  • Hybrid work schedule with an expectation of three days on campus and two days remote.

  • Ability to lift, push, or pull up to 20 pounds.

  • Occasional support for events outside of standard business hours.

About the Team
The Barer Institute for Leadership in Law & Global Development supports the University of Washington School of Law's mission to advance public service, leadership, and global engagement. Through the Barer Fellowship Program, Barer Scholars Program, and Sustainable International Development (SID) LLM Program, the Institute fosters the development of legal professionals and leaders dedicated to addressing complex social, economic, and global development challenges.
The Program Operations Specialist joins a collaborative team committed to supporting students, scholars, fellows, alumni, faculty, and community partners through innovative programming, scholarship support, and meaningful engagement opportunities that create lasting impact both locally and globally.
Learn more at https://www.law.uw.edu/academics/programs/barer-institute
Compensation, Benefits and Position Details
Pay Range Minimum:
$61,368.00 annual
Pay Range Maximum:
$70,008.00 annual
Other Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/
Shift:
First Shift (United States of America)
Temporary or Regular?
This is a regular position
FTE (Full-Time Equivalent):
100.00%
Union/Bargaining Unit:
Not Applicable
About the UW
Working at the University of Washington provides a unique opportunity to change lives - on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

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