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Program Operations Assistant Jobs in Austin, TX (NOW HIRING)

Alphabe Insight Inc

Store Operations Assistant

Austin, TX · On-site

$50K - $54K/yr

Based in Austin, TX, we are a trusted name in logistics and operational excellence. Our success is ... Comprehensive training and onboarding program. * Full-time position with stable, long-term ...

Ascension

Asst-Office Operations

Austin, TX · On-site

Benefits Paid time off (PTO)Various health insurance options & wellness plansRetirement benefits including employer match plansLong-term & short-term disabilityEmployee assistance programs (EAP ...

Ascension

Asst-Office Operations

Austin, TX

$18.31/hr

Employee Assistance Program, counseling and peer support, spiritual care and stress management resources * Family support: parental leave, adoption assistance and family benefits * Other benefits ...

NWF

Operations Coordinator

Austin, TX · On-site

Act as the right hand to the Operations Manager and serve as the go-to person on the assigned program team to assist with questions regarding logistics, contract and procurement compliance, expense ...

Child, Inc.

Chief Operating Officer

Austin, TX · On-site

... Program Governance. The COO reports to the Executive Director.Essential Duties and ... Design and implement systems to maintain and monitor agency operations.* Assist executive ...

ZT Systems

Operations Program Manager

Georgetown, TX · On-site

About The Role The Operations Program Manager is responsible for managing the schedule and ... Maintain and assist in driving productive meetings across project teams, providing, and following ...

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Program Operations Assistant information

See Austin, TX salary details

$10

$19

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How much do program operations assistant jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for program operations assistant in Austin, TX is $19.64, according to ZipRecruiter salary data. Most workers in this role earn between $15.24 and $22.16 per hour, depending on experience, location, and employer.

What is a program operations assistant?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What are the key skills and qualifications needed to thrive as a program operations assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by program operations assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

How much does a program operations assistant get paid?

The average salary for a program operations assistant ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What does a program operations assistant get paid?

The average salary for a program operations assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What cities near Austin, TX are hiring for Program Operations Assistant jobs?

Cities near Austin, TX with the most Program Operations Assistant job openings:

Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Austin, TX as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $40,859 per year, or $19.6 per hour.

Operations Assistant

Austin, TX • On-site

Aurora Energy Research
See more jobs at Aurora Energy Researchexternal

Full-time

Posted 8 days ago

Job description

Operations Assistant
Department: Core - Business Infrastructure & Operations
Employment Type: Permanent - Full Time
Location: Austin, USA
Reporting To: BIO Manager, North America
Description
We are seeking a highly organized, proactive, and adaptable Operations Assistant to manage the day-to-day operations of our Austin office. Reporting into the Business Infrastructure & Operations (BIO) team, this role will be responsible for ensuring a functional, welcoming, and engaging environment for employees and visitors. The Operations Assistant will support vendor management, facilities needs, and operational support. The ideal candidate thrives in a fast-growing company, balancing attention to detail with excellent communication and problem-solving skills.
Key Responsibilities
  • Coordinate all aspects relating to the smooth running of the premise and facilities of the Austin HQ, under the direction of the Office Coordinator, BIO Manager, and/or the Regional Director
  • Meet and greet clients and visitors to the office, ensure prior clearance and routing (including use of the Receptionist visitor management kiosk) of such parties in accordance with Company policies
  • Manage daily office operations, including supply inventory, kitchen restocking, mail/package handling, and equipment upkeep
  • Help to oversee Operations ticketing system and Teams channels, responding promptly to employee requests and prioritizing effectively
  • Maintain a secure and safe environment by monitoring visitor access and issuing visitor badges in accordance with company policies
  • Identify and help to resolve facilities & workplace maintenance issues through the Company Portal or the use of third-party service providers
  • Proactively manage office procurement, kitchen supplies, and catering to ensure staff needs are met

Additional Tasks:
  • Manage and cultivate relationships with our suppliers, on-site property management team, TRS building team, and service providers
  • Assist BIO Manager in planning and reporting on yearly or quarterly budget for local office activities and purchasing
  • Assist the BIO Coordinator with planning & execution of all internal staff social events, offsites and holiday dinners and parties
  • Understand, implement, and educate team on correct practices for operational tasks and processes, working closely with the BIO Coordinator / BIO Manager or central teams where appropriate (e.g., expense policy, booking travel, meeting room use)
  • Creating and managing Company Purchase Orders (POs), handling vendor invoices, and end-of-month credit card reconciliation
  • Collaborate closely with various departments to support administrative needs and facilitate seamless communication within the organization

What we are looking for
  • Minimum of 2 years of experience in administrative support, facilities coordinator, office operations, hospitality, workplace services, or a related field
  • Team player with strong interpersonal skills, positive attitude and the ability to build effective relationships at all levels
  • Excellent coordination, time management and organizational skills; excellent communication skills; strong attention to detail
  • Must be proactive - a self-starter, comfortable using their initiative and working autonomously, able to troubleshoot and problem-solve
  • Evidence of having a passion for working with people and working beyond the confines of the job description
  • Experience creating and managing purchase orders, invoices, supplier records, or other procurement-related processes
  • Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and Teams

We strongly encourage women and candidates from diverse backgrounds to apply. There is evidence that people from under-represented groups may be less likely to apply unless they meet virtually every selection criterion. We urge candidates who meet at least some of the criteria to consider applying, especially if you are passionate about climate, energy, economics, data analytics, software, strategy, or consulting - there's a role that'll fit you at Aurora.
What we offer
  • A fun, informal, collaborative and international work culture
  • A competitive salary and benefits package
  • Access to regular coaching and mentoring sessions and the opportunity to learn from experienced professionals
  • A brand-new office space in the vibrant and culturally rich East Austin area
  • Access to the Aurora Academy, our training program offering a range of opportunities to develop your skills

The Company is committed to the principle that no employee or job applicant shall receive unfavorable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership and pregnancy and maternity.
The successful candidate would start as soon as possible. We will review applications as they are received.

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