Program Operations Assistant Jobs in College Station, TX

Glimpse of the Job

Are you ready to help shape the graduate student experience? Bring your talent for coordination, collaboration, and student success and help shape the future of healthcare education!

The Office of Graduate Studies is seeking a Graduate Program Coordinator I to serve as a key partner in helping graduate students navigate both medical and graduate curricula by coordinating admissions, recruitment, student support activities, academic milestones, and program operations.

Opportunities to Contribute

• Support innovative academic programs that advance healthcare education.

• Work with students and help make a meaningful contribution to their success.

• Coordinate events that foster student engagement, community, and academic achievement.

• Build lasting relationships across campus connecting students, faculty, and stakeholders.

We're seeking someone who combines strong organizational skills with a genuine passion for helping students succeed. The ideal candidate is a relationship builder, problem solver, and trusted partner who can navigate complex academic environments with ease. They thrive on collaboration, embrace new challenges, and take pride in supporting programs and initiatives that contribute to student success and the future of healthcare education.

What you need to know

Salary:$50,000/Year

Location/Schedule:Bryan, TX/Full-Time - This position may require up to 5% or more travel and may require work beyond normal office hours and/or work on weekends.

Responsibilities:

Program Support

• Performs general administrative tasks that are essential to support program operations for the Education for Healthcare Professional (EDHP), Graduate Certificates and MD+ degree programs including facilitating operations for relevant graduate committees, including preparing agendas and documentation.

• Acts as the primary administrative point of contact and liaison for the Associate Dean for Graduate Studies, managing professional scheduling, calendar coordination, and operational alignment.

• Coordinates program activities and resources across campuses and serves as a liaison between the certificate programs and the Graduate Instructional Committee (GIC).

• Ensures all program actions, especially the MD+ dual enrollment transition, align with Texas A&M University System policies, regulations, and procedures.

• Responsible for the annual review and updating of the EDHP MS and Graduate Certificate Program Handbooks to ensure alignment with University and Office of Graduate Studies (OGS) policies.

• Performs essential administrative tasks including processing relevant financial transactions and maintaining program files.

• Assists with documentation needed for program accreditation including moving the MD+ degree program to dual enrolment status.

Admissions & Recruitment

• Assists with the admissions process for the MS and Graduate Certificate in EDHP and any stand alone graduate certificate, providing administrative coordination for the admissions committees.

• Monitors applications for all Graduate Certificates and EDHP Master's programs, ensuring all materials are available for review and coordinate interviews.

• Helps manage the specialized administrative workflow for MD+ students.

• Participates in recruitment activities, including managing faculty surveys and organizing information sessions for prospective Graduate Certificate students.

Graduate Student Events

• Assists with planning and executing orientations specifically tailored for EDHP MS and Graduate Certificate cohorts.

• Coordinates degree milestones for MS students, including thesis defenses or final project submissions.

• Supports the production of seminars, retreats, and student activities that accommodate both local and remote students.

• Provides administrative support for university-wide graduate initiatives and special events hosted by the OGS.

Data Management

• Maintains accurate data related to graduate students and programs.

• Maintains precise data for MD+ students, tracking their progress through the distinct medical and graduate curricula.

• Generates and analyzes reports on student progress and program outcomes for the EDHP MS to ensure timely graduation.

• Maintains accurate data on student research progress, and the completion of Graduate Certificate-specific requirements.

• Prepares internal data summaries to assist leadership in program evaluation and resource allocation.

Student Success

• Guides student success activities by addressing the academic and professional development needs of MS and Graduate Certificate students.

• Helps support Graduate Student Organizations and fosters engagement within the EDHP community and for Graduate Certificate students.

Qualifications:

Required Education

• Bachelor's degree or an equivalent combination of education and experience

Preferred Qualifications

• Three or more years of experience in an academic or medical education setting, specifically working with graduate curricula.

• Proven experience providing administrative support to senior academic leadership, including high-level calendar management and committee facilitation.

• Familiarity with university policies and procedures related to graduate education.

• Experience with student information systems (e.g., Banner, PeopleSoft, Slate, or similar)

• Familiarity with learning management systems (e.g., Canvas, Blackboard) preferred

Knowledge, Skills, and Abilities

• Strong organizational and record-keeping skills

• Effective communication and interpersonal skills

• Ability to support event or activity coordination

• Proficiency in standard office software and technology

• Ability to work with confidential information.

• Ability to think critically

• Ability to multitask and work cooperatively with others

Why Texas A&M University?

We are a prestigious university with strong traditions, core values, and a community of caring and collaboration.Amenities associated with a major university, such as sporting and cultural events,state-of-the-artrecreation facilities, the Bush Library and Museum, and much more await you.Experience all that a big city has to offer but witha reasonablecost-of-living and no long commutes.

• Medical,prescription drug,dental,vision,life and AD&D,flexible spending accounts,and long-term disability insurancewith Texas A&M contributing to employee health and basic life premiums

• 12-15 daysof annual paid holidays

• Up toeight hours of paid sick leaveand at leasteight hours of paid vacationeach month

• Automatic enrollment in theTeacher Retirement System of Texas

• Health and Wellness:Free exercise programs and release time

• Professional Development: All employees have access to freeLinkedIn Learningtraining, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistancefor completing a degree while a Texas A&M employee

• Living Well,a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants:Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to prepopulate the online application.