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Program Operations Assistant Jobs in Virginia (NOW HIRING)

Liberty

Hydaway Operations Assistant

Lynchburg, VA

$12.77/hr

... for Campus Recreation programs and facilities. They will provide excellent customer service ... The Hydaway Operations Assistant is responsible for performing operational tasks and maintaining ...

Liberty

LaHaye Rec Operations Assistant

Lynchburg, VA

$12.77/hr

... for Campus Recreation programs and facilities. They will provide excellent customer service ... Regularly assist with events and operations during evening, nights, or weekend hours. Attend all ...

FSAP and PETA

Fundraising Operations Assistant

Norfolk, VA · On-site

$16.75 - $18.25/hr

Help power the engine behind our life-saving programs! In this role, you'll be the go-to person for ... storage with Operations o Process NCOA/bad address reports and assist with database cleanup ...

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Program Operations Assistant information

How much does a program operations assistant get paid?

The average salary for a program operations assistant typically ranges from $40,000 to $55,000 per year, depending on experience, location, and organization size. Entry-level positions may start lower, while experienced assistants or those with specialized skills can earn higher wages. Compensation often includes benefits such as health insurance and paid time off.

What are the key skills and qualifications needed to thrive as a program operations assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by program operations assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What is a program operations assistant?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What are the most commonly searched types of Program Operations jobs in Virginia? The most popular types of Program Operations jobs in Virginia are:
What cities in Virginia are hiring for Program Operations Assistant jobs? Cities in Virginia with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Virginia as of August 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 94% In-person, and 6% Hybrid job distribution.

Operations Assistant

Randolph-Macon College

Ashland, VA • On-site

$19/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 8 days ago

Job description

Randolph-Macon College is seeking an Operations Assistant to join our Campus Safety team. The Office of Campus Safety serves as the main switch board for the College. The Operations Assistant is responsible for promoting positive community relations in the performances of his or her job duties. The duties require attention to detail and a high level of accuracy and confidentiality. Daily duties will include switchboard operations, monitoring security systems, communications via e-mail and radio, and working closely with the Operations Support Officer.

Schedule

This position follows a two-week rotating schedule of 12-hour shifts: Week 1 includes Monday, Thursday, and Friday; Week 2 includes Tuesday, Wednesday, Saturday, and Sunday.

Responsibilities (include but are not limited to):

  • Maintain and monitor electronic security access systems.
  • Maintain information by accurate recordkeeping via dispatch reports. Ensure daily tasks are printed and posted appropriately.
  • Initiate after hour protocols for Residence Life and Physical Plant when necessary.
  • Maintain and handle all confidential material and information.
  • Develop proficiency with programs used by the College and the Office of Campus Safety.
  • Perform duties as assigned by Campus Safety Command Staff.

Qualifications/Requirements:

  • High school diploma or equivalent required, with two to three years of administrative and/or customer service experience.
  • Computer efficiency in email and experience with current word processing software packages required; spreadsheet and database applications are preferred.
  • Clear and concise written and verbal communication skills, including the ability to write brief, accurate summary reports and send proper and timely notifications.
  • Well-developed knowledge of general office practices and procedures, with the ability to conduct and monitor several projects simultaneously, prioritize tasks, and work in a rapidly changing environment with frequent interruptions.
  • Ability to produce accurate work independently while following established policies and procedures.
  • Conduct all business in a professional and courteous manner while working directly with students, faculty, staff, and guests; excellent customer service skills required.

Benefits

  • Medical/ Dental/ Vision Insurance
  • Retirement plan match
  • College Tuition Benefits
  • Vacation, Sick, Personal and Holiday Paid Time Off
  • Parental Leave
  • Life Insurance and AD&D
  • STD and LTD benefits
  • Wellness Programs

WORKING CONDITIONS/PHYSICAL DEMANDS: The duties of the position involve physical risk when officer comes in contact with possible armed, belligerent trespassers and injured persons emitting bodily fluids. Position is considered essential, requiring an employee to report during inclement weather. Successful candidates must be flexible and willing to work extra shifts and special events as needed.

The College

Founded in 1830, Randolph-Macon has approximately 1800 students and is located in Ashland, VA, a residential community 15 miles north of Richmond and 90 miles south of Washington D.C., thereby having all the benefits for its students, faculty and staff of a dynamic metropolitan area which serves as the state capitol.  Over 85% of students reside on campus. For more information about the College see www.rmc.edu.

Randolph-Macon College does not discriminate on the basis of race, color, creed, religion, age, sex, sexual orientation, gender identity, national origin, marital status, disability, or veteran status in its education or employment programs or activities.

Application

To apply for the position, submit the following documents to https://bit.ly/4fyLQmC in Microsoft Word or PDF format: a current resume, cover letter addressing the position responsibilities and qualifications, and contact information for two professional references to Claudia Burcham, HR Generalist.  The review and interview process will commence as strong applications are received and the search will remain open until the position is filled.