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Program Operations Assistant Jobs in Virginia (NOW HIRING)

DHL

Operations Assistant

Roanoke, VA

$18.95/hr

Grow with us. Position: 1st Shift Operations Assistant Shift: 06:00am 2:30pm, Monday-Friday ... Tuition reimbursement program * Excellent training and career advancement opportunities Grow your ...

Hope Church

Ministry Operations Assistant

Richmond, VA · On-site

Overview The Ministry Operations Assistant provides short-term administrative and event support for ... Key Responsibilities Intern Program Support * Assist with the preparation and execution of intern ...

Liberty

Hydaway Operations Assistant

Lynchburg, VA · On-site

... for Campus Recreation programs and facilities. They will provide excellent customer service ... The Hydaway Operations Assistant is responsible for performing operational tasks and maintaining ...

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Program Operations Assistant information

What are the key skills and qualifications needed to thrive as a Program Operations Assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by Program Operations Assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What are Program Operations Assistants?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Virginia as of May 2026, with employment types broken down into 94% Full Time, and 6% Part Time. Highlights an 94% In-person, and 6% Hybrid job distribution.
Program & Operations Assistant

Program & Operations Assistant

DevTech Systems

Arlington, VA

Other

Posted 2 days ago

Job description

Program & Operations Assistant

DevTech Systems, Inc. (DevTech) is a global advisory firm specializing in evidence-based policy, data systems, and monitoring, evaluation, research, and learning. For more than 40 years, DevTech has helped governments and organizations around the world use data to improve transparency, resilience, and sustainable growth.

At DevTech, we value curiosity, collaboration, and continuous learning. We are seeking an organized and motivated early-career professional who is interested in building a career in operations, project support, and international development consulting.

Position Summary

The Program & Operations Assistant provides administrative and operational support to DevTech's project and corporate teams. This is an entry-level position designed for recent graduates or early-career professionals looking to gain experience in project coordination, business operations, and consulting support.

The role supports project implementation, research activities, office management, and business development efforts, ensuring efficient execution of tasks in a fast-paced environment. This position requires strong organizational, analytical, and communication skills, as well as the ability to manage multiple priorities across teams and functions.

Key Responsibilities

  • Schedule meetings and maintain calendars for project and corporate staff.
  • Create presentations, briefing materials, newsletters, social media content, or other communications products through internships, coursework, student organizations, or professional experience.
  • Manages calendars, schedules meetings, and coordinates travel arrangements, ensuring efficient use of time and resources for leadership and project teams.
  • Assist with travel arrangements and expense documentation.
  • Support preparation of reports, presentations, spreadsheets, and other project documents.
  • Exercise sound judgment and a moderate level of autonomy to troubleshoot issues, anticipate needs, and support smooth day-to-day operations in a fast-paced environment.
  • Enter, update, and verify information in internal tracking systems.
  • Provides support for business development and special projects, including research, coordination, and preparation of materials as needed.
  • Support project teams with administrative tasks, document management, and routine coordination activities.
  • Provide general administrative support to project and corporate operations teams.
  • Assist with special projects and other duties as assigned.

Qualifications

Required

  • Bachelor's degree (completed within the past 0–3 years preferred).
  • Strong organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to manage multiple assignments and meet deadlines.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to learn new systems and processes quickly.
  • Strong customer service and teamwork skills.
  • U.S. citizenship required.

Preferred

  • Internship, campus leadership, student employment, or up to one year of professional experience in administration, operations, project support, customer service, or a related field.
  • Experience creating presentations, briefing materials, newsletters, social media content, or other communications products through internships, coursework, student organizations, or professional experience.
  • Experience using Microsoft Teams, SharePoint, or similar collaboration tools.

This position is contingent upon award.

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