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Program Operations Assistant Jobs in Alabama (NOW HIRING)

Centers

PT Operations Assistant

Birmingham, AL · On-site

Overview CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client ...

Centers

PT Operations Assistant

Birmingham, AL · On-site

Overview CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client ...

Centers

PT Operations Assistant

Birmingham, AL · On-site

CENTERS, LLC is a professional management firm specializing in facility, operation, and program management for higher education. CENTERS' management approach is customized for each client yet retains ...

Axxeum

UAS Program / Engineering Assistant

Huntsville, AL

$36.90K - $46.80K/yr

The position will work closely with engineering, operations, and program leadership to help maintain schedules, organize documentation, support project activities, and assist with coordination ...

Axxeum

UAS Program / Engineering Assistant

Huntsville, AL · On-site

$35.70K - $45.30K/yr

The position will work closely with engineering, operations, and program leadership to help maintain schedules, organize documentation, support project activities, and assist with coordination ...

Tuskegee University

$34.60K - $43.80K/yr

Position Information Position Title GWCAES Program Assistant I, II, III Status Job Summary The GWCAES Program Assistant provides administrative, programmatic, and operational support for research ...

Skilled Workforce

Program Coordinator

Birmingham, AL · On-site

Program Operations & Administration * Manage daily program reports and records and report for ... and Instructor Support * Assist with onboarding of new participants * Monitor and support ...

Turner Construction

xPL Program Manager

Huntsville, AL · On-site

Engage with cross-functional xPL teams to review progress and amend program operations to increase alignment to KPIs and minimize risks. * Assist with development of xPL Program Playbook to define ...

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Program Operations Assistant information

What are the key skills and qualifications needed to thrive as a Program Operations Assistant, and why are they important?

To thrive as a Program Operations Assistant, you need strong organizational skills, attention to detail, and experience in administrative support, typically supported by a high school diploma or associate degree. Familiarity with office productivity software (such as Microsoft Office Suite), scheduling systems, and database management is commonly required. Excellent communication, problem-solving abilities, and adaptability are vital soft skills for coordinating tasks and supporting team objectives. These skills ensure efficient program execution, smooth workflow, and effective collaboration within the organization.

What are some common challenges faced by Program Operations Assistants, and how can they be successfully managed?

Program Operations Assistants often juggle multiple tasks simultaneously, such as managing schedules, coordinating events, and handling communications between departments. One common challenge is adapting to shifting priorities and tight deadlines, which requires strong organizational and time-management skills. Successful assistants develop proactive communication habits and reliable tracking systems to ensure nothing falls through the cracks. Building good relationships with team members and being resourceful when solving problems also help manage the dynamic nature of the role.

What are Program Operations Assistants?

Program Operations Assistants are administrative professionals who support the daily operations of programs within an organization. Their duties include managing schedules, coordinating meetings, maintaining records, preparing reports, and assisting with event planning. They serve as a vital link between program managers, staff, and participants, ensuring that program activities run smoothly and efficiently. Program Operations Assistants often handle communications, process paperwork, and provide general support to help achieve program goals.

What is the difference between Program Operations Assistant vs Program Coordinator?

AspectProgram Operations AssistantProgram Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may require additional certificationsBachelor's degree often preferred; relevant certifications can be beneficial
Work EnvironmentOffice settings, program sites, or remote work; supporting daily operationsOffice or field settings; overseeing program implementation and coordination
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, healthcare, and educational sectors
Common Search & Comparison IntentUnderstanding entry-level operational roles in programsManaging and coordinating program activities and teams

The Program Operations Assistant typically handles daily operational support tasks, focusing on administrative and logistical functions. In contrast, the Program Coordinator often takes on a broader role in overseeing program activities, coordinating teams, and ensuring program goals are met. Both roles are essential in program management but differ in scope and responsibilities.

What are the most commonly searched types of Program Operations jobs in Alabama? The most popular types of Program Operations jobs in Alabama are:
What cities in Alabama are hiring for Program Operations Assistant jobs? Cities in Alabama with the most Program Operations Assistant job openings:
Program Operations Assistant jobs near you
Infographic showing various Program Operations Assistant job openings in Alabama as of May 2026, with employment types broken down into 4% As Needed, 71% Full Time, 21% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Program Operations Analyst

Program Operations Analyst

Enprovera Corporation

Huntsville, AL • On-site

$80K - $90K/yr

Full-time

PTO

Posted 21 days ago

Job description

Program Operations Analyst

Huntsville, AL or Tampa, FL - Onsite

Position Summary:

The Program Operations Analyst supports program operations by tracking deliverables, monitoring compliance, and maintaining documentation, and works with program teams to ensure requirements are met and processes run efficiently.


Position Responsibilities:

  • Conduct labor utilization and staffing analysis to support informed workforce planning decisions.
  • Track vacancies and maintain alignment between labor categories, position authorizations, and actual staffing.
  • Monitor headcount against authorized staffing levels and flag discrepancies to the Program Manager.
  • Develop and maintain operational metrics, dashboards, and trend analyses for program leadership review.
  • Provide analytical and operational support to the Program Manager and Deputy Program Manager.
  • Assist in the preparation of weekly, monthly, and ad hoc operational reports for government and internal stakeholders.
  • Coordinate with HR and recruiting functions to align workforce data with program requirements.
  • Support development and maintenance of staffing plans and labor forecasting models.

Required Skills and Experience:

  • Bachelor's degree in Business Administration, Operations Management, Analytics, or a related field; or equivalent combination of education and experience.
  • Minimum of 3 years of experience in program operations, workforce analytics, or management support within a federal contracting environment.
  • Proficiency in Microsoft Excel (pivot tables, data analysis); experience building dashboards or reports.
  • Strong analytical skills with the ability to interpret data and present findings to program leadership.
  • Excellent organizational and communication skills.

Desired Skills and Experience (if applicable):

  • Experience with workforce planning tools, HRIS platforms, or contract labor tracking systems.
  • Familiarity with federal contract staffing requirements and labor category management.
  • Experience supporting PMO operations in a law enforcement or government services environment.

Required Security:

  • Public Trust (may be required based on contract requirements)

FLSA Class: Exempt

#CJ

Location: Huntsville, AL or Tampa, FL

EnProVera is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.

Pay Transparency Non-Discrimination Provision


About Us: EnProVera offers a competitive salary, paid time off including government holidays, and a comprehensive benefits package. Every associate is highly valued, and it is deeply ingrained that EnProVera only exists and is successful because of its great people.