Program Coordinator Jobs in Kitchener Waterloo, ON

• Coordinate Management of Change activities from intake through implementation and closure.
• Facilitate communication and collaboration between stakeholders throughout the change lifecycle.
• Monitor the status of change requests and facilitate progress through review, approval, implementation, and closure stages.
• Track action items, risks, issues, and dependencies associated with change requests.
• Support the implementation and adoption of organizational and management system changes.

• Support Management of Change governance processes and approval workflows.
• Review change request submissions for completeness and compliance with process requirements.
• Coordinate governance meeting logistics, agendas, and supporting materials.
• Prepare governance presentations, decision records, action logs, and meeting minutes.
• Maintain governance documentation and support continuous improvement of governance practices.

• Orient change requesters and leads to change process requirements.
• Develop guides, training materials, job aids, communications, and other supporting resources.
• Respond to process inquiries and provide guidance on change requirements and expectations.
• Support stakeholder engagement, change readiness, and process adoption activities.
• Identify opportunities to improve process consistency, usability, and effectiveness.

• Support the ongoing evolution, usability, and effectiveness of the IMS.
• Contribute to improvements to IMS Portal structure, navigation, accessibility, and user experience.
• Support the development, maintenance, and standardization of IMS documentation, templates, and guidance materials.
• Assist with document reviews, updates, and implementation activities associated with approved changes.

• Support Continuous Improvement and strategic initiatives.
• Coordinate workshops, stakeholder engagements, and project-related activities.
• Assist with project planning, scheduling, implementation, and action tracking.
• Contribute to initiatives that improve management system effectiveness, operational excellence, and organizational performance.

• Maintain tracking logs, action registers, and related records.
• Prepare reports, dashboards, metrics, and presentations to support decision-making.
• Compile and analyze data to support change management, governance, and initiatives.
• Maintain records and documentation in accordance with organizational requirements.

• Degree or diploma in Business Administration, Environment and Business, Communications, Project Management, or a related discipline.
• Minimum 2 years of experience supporting change management, project coordination, process improvement, governance, or related business functions.
• Detail-oriented with strong analytical, problem-solving, and decision-support capabilities.
• Demonstrated initiative, adaptability, professionalism, discretion, and sound judgment.
• Continuous improvement mindset with a focus on improving processes, increasing efficiency, and enhancing the user experience.
• Advanced proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Teams, and SharePoint.
• Experience with document management systems, version control, process mapping tools, reporting tools, or collaboration platforms is considered an asset.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Strong written, verbal, and interpersonal communication skills, with the ability to work effectively across functions.
• Experience working in infrastructure, construction, nuclear, utility, or other regulated industries is considered an asset.

Reason for vacancy: New

The expected pay range for this role is $74,000 - $81,000 per year

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role. 

Aecon fosters belonging within and across our organization. We are committed to providing equal employment opportunities and considering all applicants without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local laws.