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Program Coordinator Executive Assistant Jobs (NOW HIRING)

Spelman College

Program Coordinator

Atlanta, GA · On-site

Respond to general inquiries, route communications appropriately, and assist internal and external ... Experience coordinating executive correspondence, travel logistics, meetings, or special events in ...

Spelman College

Program Coordinator

Atlanta, GA · On-site

Financial and Procurement Support • Assist with purchase requisitions, invoices, expense tracking ... senior executive in a fast-paced environment, or an equivalent combination of education and ...

Mercy

Executive Assistant - Mercy NWA

Bentonville, AR · On-site

Experience supporting senior leaders, managing complex calendars, coordinating meetings, events, or ... Executive Assistant, Executive Coordinator, Executive Business Partner, Office Manager, or similar ...

THORNDALE PARTNERS

Executive Assistant

La Vergne, TN · On-site

The Executive Assistant also serves as a liaison to other senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects * Provide ...

THORNDALE PARTNERS

Executive Assistant

La Vergne, TN · Hybrid

The Executive Assistant also serves as a liaison to other senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects * Provide ...

Colburn

Executive Assistant

Los Angeles, CA · On-site

The Executive Assistant organizes and coordinates executive outreach and internal and external ... This residential program balances performance, musical instruction, and academics. * The Community ...

THORNDALE PARTNERS

Executive Assistant

La Vergne, TN · Hybrid

The Executive Assistant also serves as a liaison to other senior management teams; organizes and coordinates executive outreach and external relations efforts, and oversees special projects * Provide ...

Truenorth

Executive Assistant

Brecksville, OH · On-site

This position is responsible for managing complex calendars and schedules, coordinating executive ... This position also oversees several corporate programs and services, including corporate travel ...

truenorth

Executive Assistant

Brecksville, OH · On-site

This position is responsible for managing complex calendars and schedules, coordinating executive ... This position also oversees several corporate programs and services, including corporate travel ...

Colburn

Executive Assistant

Los Angeles, CA · On-site

The Executive Assistant organizes and coordinates executive outreach and internal and external ... This residential program balances performance, musical instruction, and academics. * The Community ...

True North

Executive Assistant

Brecksville, OH · On-site

This position is responsible for managing complex calendars and schedules, coordinating executive ... This position also oversees several corporate programs and services, including corporate travel ...

Truenorth

EXECUTIVE ASSISTANT

Brecksville, OH · On-site

This position is responsible for managing complex calendars and schedules, coordinating executive ... This position also oversees several corporate programs and services, including corporate travel ...

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Program Coordinator Executive Assistant information

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$27K

$54.2K

$92.5K

How much do program coordinator executive assistant jobs pay per year?

As of Sep 10, 2026, the average yearly pay for program coordinator executive assistant in the United States is $54,198.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $63,500.00 per year, depending on experience, location, and employer.

What is a program coordinator executive assistant?

Program Coordinator Executive Assistants are professionals who provide high-level administrative support to executives while also coordinating and managing various programs or projects within an organization. They handle tasks such as scheduling, communication, event planning, and ensuring that program objectives are met. This role requires excellent organizational, multitasking, and communication skills, as well as the ability to work with multiple stakeholders. Their responsibilities often bridge both executive support and program management, making them key contributors to efficient operations.

What are the key skills and qualifications needed to thrive as a program coordinator executive assistant?

To thrive as a Program Coordinator Executive Assistant, you need strong organizational abilities, multitasking skills, and experience with administrative processes, often supported by a bachelor’s degree or equivalent experience. Familiarity with project management software, calendar systems, and office productivity tools like Microsoft Office Suite or Google Workspace is typically required. Exceptional communication, attention to detail, and proactive problem-solving are valuable soft skills that distinguish top performers in this role. These skills are crucial for efficiently managing executive schedules, coordinating programs, and ensuring seamless operations in a dynamic office environment.

How does a program coordinator executive assistant typically balance administrative duties with program management responsibilities?

A Program Coordinator Executive Assistant often juggles both administrative tasks—like scheduling, correspondence, and meeting preparation—and program management duties such as event planning, coordinating project timelines, and tracking deliverables. To manage these varied responsibilities, strong organizational skills and the ability to prioritize are essential. Collaboration with other team members, such as program managers and department heads, is frequent to ensure smooth workflow and clear communication. Many find that using project management tools and maintaining open communication channels helps streamline their workload and support both executives and program goals effectively.

What is the difference between Program Coordinator Executive Assistant vs Program Coordinator?

AspectProgram Coordinator Executive AssistantProgram Coordinator
CredentialsTypically requires administrative certifications or relevant experienceUsually requires a bachelor's degree in a related field
Work EnvironmentAdministrative support within program teams, often in office settingsProgram planning and management, often in project or community settings
Employer & Industry UsageCommon in nonprofits, government, and corporate sectorsUsed across similar sectors for program implementation
Search & Comparison IntentOften compared for administrative support roles within programsCompared for program management responsibilities

While both roles support program activities, the Program Coordinator Executive Assistant primarily handles administrative tasks and scheduling, whereas the Program Coordinator focuses on planning, executing, and managing program initiatives. Understanding these differences helps in choosing the right role based on skills and career goals.

Is it hard to be a program coordinator executive assistant?

Being a program coordinator executive assistant can be demanding due to the need for strong organizational, communication, and multitasking skills. The role often involves managing schedules, coordinating projects, and handling administrative tasks, which can require attention to detail and the ability to prioritize effectively.

What cities are hiring for Program Coordinator Executive Assistant jobs?

Cities with the most Program Coordinator Executive Assistant job openings:

What states have the most Program Coordinator Executive Assistant jobs?

States with the most job openings for Program Coordinator Executive Assistant jobs include:

What are popular job titles related to Program Coordinator Executive Assistant jobs?

For Program Coordinator Executive Assistant jobs, the most frequently searched job titles are:

Program Coordinator Executive Assistant jobs near you
Infographic showing various Program Coordinator Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, and 4% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $54,198 per year, or $26.1 per hour.

Program Coordinator

Atlanta, GA • On-site

Spelman College
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Spelman Collegeexternal

Full-time

Re-posted 6 days ago

Job description

Position Information

Applicants must be legally authorized to work in the United States at the time of hire and must maintain authorization throughout employment. This position is not eligible for sponsorship.
This position is contingent upon the availability of sufficient funding.

Position Title Program Coordinator Position Summary
The Program Coordinator provides operational, administrative, and program coordination support for departmental or organizational operations. This position is responsible for coordinating administrative workflows, supporting meetings and events, maintaining records and communications, and assisting with day-to-day operational activities. The Program Coordinator works collaboratively with internal and external stakeholders to support efficient operations, timely communication, and effective coordination of departmental initiatives and activities.
Essential Duties and Responsibilities
Office Operations and Administrative Support
Provide administrative and operational support for departmental or organizational activities and daily operations.
Coordinate administrative workflows, records management processes, filing systems, and document distribution activities.
Respond to general inquiries, route communications appropriately, and assist internal and external stakeholders as needed.
Maintain schedules, calendars, meeting logistics, conference room reservations, and shared operational resources.
Perform administrative support duties including document preparation, proofreading, data entry, copying, and supply inventory coordination.
Maintain confidentiality and exercise discretion when handling sensitive information and materials.
Correspondence Coordination
Draft, format, and coordinate routine correspondence, communications, reports, and related documentation.
Maintain tracking logs, templates, records, and workflow documentation to support operational efficiency and communication processes.
Coordinate routing and administrative processing of documents, approvals, and related materials.
Support communication and coordination activities across departments, programs, and stakeholder groups.
Meeting, Event, and Logistics Coordination
Coordinate logistics for meetings, events, workshops, programs, and departmental activities, including scheduling, materials preparation, attendance coordination, and facility arrangements.
Support travel arrangements, itineraries, registrations, and related logistical coordination activities as assigned.
Coordinate with internal departments and external vendors to support operational and event-related needs.
Assist with preparation and distribution of meeting materials, presentations, agendas, and communication documents.
Financial and Procurement Support
Assist with purchase requisitions, invoices, expense tracking, procurement activities, and administrative financial processes.
Monitor office or program supply inventory and coordinate purchasing and replenishment activities as needed.
Track and follow up on operational, financial, and administrative documentation to support departmental activities.
Support special projects, program initiatives, and operational assignments as needed.
Required Qualifications
High school diploma or GED required; bachelor's degree preferred.
Minimum of three to four years of progressive administrative experience supporting a senior executive in a fast-paced environment, or an equivalent combination of education and experience.
Prior experience in higher education administration preferred.
Knowledge, Skills, and Abilities
Strong customer service and interpersonal skills with the ability to communicate effectively with diverse stakeholders.
Excellent written and verbal communication skills, including proofreading and professional correspondence drafting.
Strong organizational skills with the ability to manage multiple priorities and deadlines with accuracy and attention to detail.
Ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion.
Demonstrated initiative and ability to work independently in a fast-paced environment.
Ability to adapt to changing priorities and maintain professionalism under pressure.
Proficiency with Microsoft Office Suite and administrative support systems.
Strong collaboration and relationship-building skills.
Willingness to occasionally work extended hours in support of presidential events and activities.
Preferred Qualifications
Bachelor's degree from an accredited college or university in Business Administration, Communications, Public Administration, or a related field preferred.
Experience supporting senior leadership or executive-level operations within higher education, nonprofit, government, or similarly complex organizations preferred.
Experience coordinating executive correspondence, travel logistics, meetings, or special events in a fast-paced professional environment preferred.
Certifications, Licenses, Restrictions
None.
Physical Demands
While performing the duties of this job, the employee is regularly required to: talk, walk, hear, sit, use hands to handle office supplies, operate computer and other office equipment. The employee is frequently required to: reach with hands and arms and stand. The employee is occasionally required to: climb, and lift and/or move up to 15 pounds. Specific vision abilities required by this job the ability to adjust focus.
Shift Days % Travel Required Full Time/Part Time Full-time Work Location/Schedule: FLSA Non-Exempt Number of Vacancies 1 Anticipated Candidate Start Date Position End Date
Posting Detail Information
Posting Number SC0926P Posting Open Date Posting Closing Date Open Until Filled No Special Instructions to Applicants EEO Statement
Spelman College is an Equal Opportunity Employer. We are a smoke-free campus.

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