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Program Coordinator Executive Assistant Jobs in Minnesota

PCL Construction

Executive Assistant

Minneapolis, MN · On-site

Career growth pathways, leadership development and mentorship programs * Access to world-class ... Provide leadership and coordination for the district administrative function, ensuring consistent ...

ServeMinnesota

Executive Assistant

Minneapolis, MN · Hybrid

$70K/yr

... coordination for internal and external stakeholders. Through exceptional organization, sound ... Two of ServeMinnesota's signature programs, Reading Corps and Math Corps, have received national ...

Durahome Painting Plus

Executive Assistant

Saint Paul, MN · On-site

$45K - $60K/yr

... Assistant to provide comprehensive administrative support to our Owner/CEO and Operations Manager ... This critical role combines traditional executive support with operational coordination, requiring ...

Durahome Painting Plus

Executive Assistant

Saint Paul, MN · On-site

$45K - $60K/yr

... Assistant to provide comprehensive administrative support to our Owner/CEO and Operations Manager ... This critical role combines traditional executive support with operational coordination, requiring ...

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Program Coordinator Executive Assistant information

What is a program coordinator executive assistant?

Program Coordinator Executive Assistants are professionals who provide high-level administrative support to executives while also coordinating and managing various programs or projects within an organization. They handle tasks such as scheduling, communication, event planning, and ensuring that program objectives are met. This role requires excellent organizational, multitasking, and communication skills, as well as the ability to work with multiple stakeholders. Their responsibilities often bridge both executive support and program management, making them key contributors to efficient operations.

What are the key skills and qualifications needed to thrive as a program coordinator executive assistant?

To thrive as a Program Coordinator Executive Assistant, you need strong organizational abilities, multitasking skills, and experience with administrative processes, often supported by a bachelor’s degree or equivalent experience. Familiarity with project management software, calendar systems, and office productivity tools like Microsoft Office Suite or Google Workspace is typically required. Exceptional communication, attention to detail, and proactive problem-solving are valuable soft skills that distinguish top performers in this role. These skills are crucial for efficiently managing executive schedules, coordinating programs, and ensuring seamless operations in a dynamic office environment.

How does a program coordinator executive assistant typically balance administrative duties with program management responsibilities?

A Program Coordinator Executive Assistant often juggles both administrative tasks—like scheduling, correspondence, and meeting preparation—and program management duties such as event planning, coordinating project timelines, and tracking deliverables. To manage these varied responsibilities, strong organizational skills and the ability to prioritize are essential. Collaboration with other team members, such as program managers and department heads, is frequent to ensure smooth workflow and clear communication. Many find that using project management tools and maintaining open communication channels helps streamline their workload and support both executives and program goals effectively.

What is the difference between Program Coordinator Executive Assistant vs Program Coordinator?

AspectProgram Coordinator Executive AssistantProgram Coordinator
CredentialsTypically requires administrative certifications or relevant experienceUsually requires a bachelor's degree in a related field
Work EnvironmentAdministrative support within program teams, often in office settingsProgram planning and management, often in project or community settings
Employer & Industry UsageCommon in nonprofits, government, and corporate sectorsUsed across similar sectors for program implementation
Search & Comparison IntentOften compared for administrative support roles within programsCompared for program management responsibilities

While both roles support program activities, the Program Coordinator Executive Assistant primarily handles administrative tasks and scheduling, whereas the Program Coordinator focuses on planning, executing, and managing program initiatives. Understanding these differences helps in choosing the right role based on skills and career goals.

Is it hard to be a program coordinator executive assistant?

Being a program coordinator executive assistant can be demanding due to the need for strong organizational, communication, and multitasking skills. The role often involves managing schedules, coordinating projects, and handling administrative tasks, which can require attention to detail and the ability to prioritize effectively.

What cities in Minnesota are hiring for Program Coordinator Executive Assistant jobs?

Cities in Minnesota with the most Program Coordinator Executive Assistant job openings:

Program Coordinator Executive Assistant jobs near you
Infographic showing various Program Coordinator Executive Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Executive Assistant & Corporate Communications Specialist

Eden Prairie, MN • On-site

KLDiscovery
1 - 5K employees
Learn more about KLDiscoveryexternal

Other

Posted 6 days ago

Job description

About the role

KLDiscovery is looking for a highly organized, business minded Executive Assistant to serve as a trusted right hand to the CEO and the executive leadership team. This is more than a calendar and travel coordination role. You'll also help drive internal communications, shaping how senior leader messaging engages employees across the company. It combines hands on executive support with the writing and coordination that keep leadership on the same page.

Day to day, you'll manage executives' time and logistics, keep the team on top of its commitments, and write the messages that go out under leadership's name, always with discretion.

What you'll do

Executive support. Stay ahead of what the CEO and leadership team need so their time goes to what matters most. Manage complex, dynamic calendars, coordinate domestic and international travel, prepare for meetings, and handle confidential matters with discretion.

Corporate and internal communications. Write and edit communications for the CEO and leadership team including company wide messages, coordination of all hands meetings, and town-hall talking points, organizational announcements, leadership updates, and change communications. Keep tone consistent across the executive office, and work with People & Culture and Marketing so internal messaging lands at the right time.

Leadership coordination and follow-through. Keep the leadership team's routines running: regular leadership meetings, priority tracking, and follow up on commitments and dependencies. Own the agendas, materials, and action items for leadership meetings, operating reviews, offsites, and Board meetings, and flag risks or missed handoffs early.

Process improvement and AI enablement. Streamline how the executive office runs across Microsoft 365, Teams, Outlook, SharePoint, Copilot, and Claude. Build the templates, trackers, and repeatable workflows, including AI assisted drafting and meeting notes, that cut down on administrative busywork.

What success looks like. Executives whose time and logistics run smoothly, communications that stay clear and consistent, and a leadership team that's more accountable and drops fewer handoffs.

What you bring

  • 6+ years supporting C-level or senior executives as an executive assistant, executive business partner, or in a comparable role

  • Demonstrated command of complex calendars, confidential communications, executive logistics, and competing priorities

  • Corporate or internal communications experience, including writing and editing executive and company wide communications and translating strategy into clear internal narrative

  • Strong project management, follow through, and stakeholder management, with experience coordinating executive meetings, leadership updates, or Board of Directors materials and logistics

  • Advanced proficiency with Microsoft 365, including Outlook, Teams, PowerPoint, and SharePoint, and practical fluency with AI tools such as Microsoft Copilot or Claude

Experience in technology, SaaS, legal technology, or a similarly complex environment is a strong plus, as is prior work as a strategic executive assistant, executive business partner, or chief-of-staff-style partner. Experience building operating cadences or priority-tracking systems, a background in employee engagement or change communications, and prior exposure to Board, investor, or governance processes all set candidates apart.

The right person is equal parts executive assistant and communicator: a highly organized operator who can also write in an executive voice. They bring order to messy situations, handle heavy workloads discreetly, earn the trust of senior leaders, and keep everyone informed.

KLDiscovery is an Equal Opportunity Employer.

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