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Program Coordinator Executive Assistant Jobs in Minnesota

Internal Revenue Service

Executive Assistant

Duluth, MN · On-site

Provides executive-level oversight of priority initiatives and enterprise programs. Monitors performance metrics, deliverables, and compliance requirements. Directs cross-functional coordination to ...

Skylimit Systems

Executive Assistant

Minneapolis, MN · On-site

$60K - $75K/yr

Executive Assistant to the CEO Full-Time · In-Office · Minneapolis, MN About the Role We're ... Prior experience in HR coordination, office management, or people ops. * Incredibly organized with ...

Christianson PLLP

Executive Assistant

Willmar, MN · On-site

This role serves as a trusted partner to the Chief Executive Officer (CEO) by coordinating ... Employee and Business Development referral programs Disclaimer : This reflects the assignment of ...

Minnesota Jobs

Executive Assistant

Minneapolis, MN · On-site

Performs a variety of administrative assistant and project coordination tasks to support the Executive(s). This includes typing, copying, maintaining accurate files and records, answering telephone ...

Amplifon

Executive Assistant

Minneapolis, MN · On-site

... coordination. As a trusted partner to executive leadership, you will help maximize executive ... Access to our Wellness Hub and Employee Assistance Program (EAP), providing holistic support for ...

Amplifon SPA

Executive Assistant

Minneapolis, MN · On-site

Access to our Wellness Hub and Employee Assistance Program (EAP), providing holistic support for ... Prepare executives for meetings by coordinating agendas, materials, logistics, and action-item ...

Amplifon

Executive Assistant

Minneapolis, MN · On-site

... coordination. As a trusted partner to executive leadership, you will help maximize executive ... Access to our Wellness Hub and Employee Assistance Program (EAP), providing holistic support for ...

Rise Baking Company

Executive Assistant

Minneapolis, MN · On-site

$61K - $92K/yr

... coordination. The Executive Assistant operates with strong judgment, anticipates needs, maintains ... and recognition programs and 401k contributions (all benefits are subject to eligibility ...

Amplifon

Executive Assistant

Minneapolis, MN · On-site

... coordination. As a trusted partner to executive leadership, you will help maximize executive ... Access to our Wellness Hub and Employee Assistance Program (EAP), providing holistic support for ...

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Program Coordinator Executive Assistant information

What is a program coordinator executive assistant?

Program Coordinator Executive Assistants are professionals who provide high-level administrative support to executives while also coordinating and managing various programs or projects within an organization. They handle tasks such as scheduling, communication, event planning, and ensuring that program objectives are met. This role requires excellent organizational, multitasking, and communication skills, as well as the ability to work with multiple stakeholders. Their responsibilities often bridge both executive support and program management, making them key contributors to efficient operations.

What are the key skills and qualifications needed to thrive as a program coordinator executive assistant?

To thrive as a Program Coordinator Executive Assistant, you need strong organizational abilities, multitasking skills, and experience with administrative processes, often supported by a bachelor’s degree or equivalent experience. Familiarity with project management software, calendar systems, and office productivity tools like Microsoft Office Suite or Google Workspace is typically required. Exceptional communication, attention to detail, and proactive problem-solving are valuable soft skills that distinguish top performers in this role. These skills are crucial for efficiently managing executive schedules, coordinating programs, and ensuring seamless operations in a dynamic office environment.

How does a program coordinator executive assistant typically balance administrative duties with program management responsibilities?

A Program Coordinator Executive Assistant often juggles both administrative tasks—like scheduling, correspondence, and meeting preparation—and program management duties such as event planning, coordinating project timelines, and tracking deliverables. To manage these varied responsibilities, strong organizational skills and the ability to prioritize are essential. Collaboration with other team members, such as program managers and department heads, is frequent to ensure smooth workflow and clear communication. Many find that using project management tools and maintaining open communication channels helps streamline their workload and support both executives and program goals effectively.

What is the difference between Program Coordinator Executive Assistant vs Program Coordinator?

AspectProgram Coordinator Executive AssistantProgram Coordinator
CredentialsTypically requires administrative certifications or relevant experienceUsually requires a bachelor's degree in a related field
Work EnvironmentAdministrative support within program teams, often in office settingsProgram planning and management, often in project or community settings
Employer & Industry UsageCommon in nonprofits, government, and corporate sectorsUsed across similar sectors for program implementation
Search & Comparison IntentOften compared for administrative support roles within programsCompared for program management responsibilities

While both roles support program activities, the Program Coordinator Executive Assistant primarily handles administrative tasks and scheduling, whereas the Program Coordinator focuses on planning, executing, and managing program initiatives. Understanding these differences helps in choosing the right role based on skills and career goals.

Is it hard to be a program coordinator executive assistant?

Being a program coordinator executive assistant can be demanding due to the need for strong organizational, communication, and multitasking skills. The role often involves managing schedules, coordinating projects, and handling administrative tasks, which can require attention to detail and the ability to prioritize effectively.

What cities in Minnesota are hiring for Program Coordinator Executive Assistant jobs?

Cities in Minnesota with the most Program Coordinator Executive Assistant job openings:

Program Coordinator Executive Assistant jobs near you
Infographic showing various Program Coordinator Executive Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Executive Assistant

Saint Paul, MN • On-site

Internal Revenue Service
Public Administration • 10K+ employees
Learn more about Internal Revenue Serviceexternal

Other

Posted 7 days ago

Internal Revenue Service rating

7.3

Company rating: 7.3 out of 10

Based on 131 frontline employees who took The Breakroom Quiz

Job description

Job Title

Duties

The following are the duties of this position at the full working level. If this vacancy includes more than one grade and you are selected at a lower grade level, you will have the opportunity to learn to perform these duties and receive training to help you grow in this position.

  • Leads the development, integration, and execution of strategic and operational plans aligned with agency mission and Departmental priorities. Translates executive vision into measurable goals, performance frameworks, and implementation roadmaps. Establishes governance structures and decision-support processes to ensure alignment across multiple organizational components. Identifies enterprise risks, implementation implications, and resource gaps; formulates mitigation strategies and executive recommendations. Provides executive-level oversight of priority initiatives and enterprise programs. Monitors performance metrics, deliverables, and compliance requirements. Directs cross-functional coordination to resolve barriers affecting execution. Develops executive dashboards and reporting mechanisms to inform leadership decision-making. Ensures alignment with federal regulations, internal controls, and performance management frameworks.
  • Serves as a principal executive staff resource to assigned HCO leadership in the planning, coordination, and integration of high-priority human capital initiatives and management matters having significant organizational impact. Provides continuity and coordination across HCO functions and ensures matters requiring executive attention are appropriately analyzed, developed, and positioned for timely leadership action.
  • Reviews and assesses complex and sensitive matters involving HCO programs, operations, workforce issues, employee relations, organizational priorities, and management initiatives. Identifies interdependencies, conflicting requirements, implementation concerns, and matters requiring resolution or elevation. Develops assessments, options, recommendations, and executive-level briefing materials to support management deliberations and decisions.
  • Coordinates HCO responses and actions involving IRS organizations and, as appropriate, Treasury, OPM, oversight organizations, and other governmental entities. Synthesizes information and recommendations from multiple HCO functions and organizational components; identifies unresolved issues or differing positions; and facilitates resolution or presents matters to leadership for decision.
  • Manages and coordinates executive-level actions arising from inquiries, reviews, audits, organizational initiatives, and other matters requiring HCO leadership attention. Evaluates submissions for completeness, responsiveness, consistency with established requirements and leadership direction, and potential impact on HCO programs and operations.

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