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Program Coordinator Executive Assistant Jobs in Minnesota

Element Fleet Management

Assistant, Executive

Hopkins, MN · On-site

$62K - $93K/yr

You will also be accountable for effective coordination across stakeholders and Executive Assistant ... off programs (vacation, sick leave, and holidays) Applicants will be required to undergo a ...

AON PLC

Executive Assistant

Bloomington, MN · On-site

Schedules and coordinates meetings, conference calls, and other events. Informs attendees of ... program that includes free counseling sessions. Eligibility for benefits is governed by the ...

Wilson-McShane Corp

EXECUTIVE ASSISTANT

Bloomington, MN · On-site

$85K - $100K/yr

Support trustee relationships, including assisting coordination of the annual IFEBP. * Plan and ... Employee Assistance Program, including access to confidential counseling (virtual and in-person) To ...

Wilson-McShane Corp

EXECUTIVE ASSISTANT

Bloomington, MN · On-site

$85K - $100K/yr

Support trustee relationships, including assisting coordination of the annual IFEBP. * Plan and ... Employee Assistance Program, including access to confidential counseling (virtual and in-person) To ...

Socket.dev

EXECUTIVE ASSISTANT

Bloomington, MN · On-site

$85K - $100K/yr

Support trustee relationships, including assisting coordination of the annual IFEBP. * Plan and ... Employee Assistance Program, including access to confidential counseling (virtual and in-person) To ...

BALDWIN SUPPLY COMPANY

Executive Assistant

Plymouth, MN · On-site

$65K - $105K/yr

... coordination via suppliers and Interlynx, tracking sales related expenses and coordination of ... Employee Assistance Programs Affirmative Action / EEO Statement Baldwin Supply provides equal ...

Wilson-Mcshane

EXECUTIVE ASSISTANT

Minneapolis, MN · On-site

$85K - $100K/yr

Support trustee relationships, including assisting coordination of the annual IFEBP. * Plan and ... Employee Assistance Program, including access to confidential counseling (virtual and in-person) To ...

ATS, Inc.

Executive Assistant

Saint Cloud, MN · On-site

$75K - $95K/yr

Executive Assistant to the President The Executive Assistant serves as a trusted partner to the ... Support special projects, corporate initiatives, and culture-focused programs while identifying ...

Baldwin Supply

Executive Assistant

Minneapolis, MN · On-site

... coordination via suppliers and Interlynx, tracking sales related expenses and coordination of ... Employee Assistance Programs Affirmative Action / EEO Statement Baldwin Supply provides equal ...

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Program Coordinator Executive Assistant information

What is a program coordinator executive assistant?

Program Coordinator Executive Assistants are professionals who provide high-level administrative support to executives while also coordinating and managing various programs or projects within an organization. They handle tasks such as scheduling, communication, event planning, and ensuring that program objectives are met. This role requires excellent organizational, multitasking, and communication skills, as well as the ability to work with multiple stakeholders. Their responsibilities often bridge both executive support and program management, making them key contributors to efficient operations.

What are the key skills and qualifications needed to thrive as a program coordinator executive assistant?

To thrive as a Program Coordinator Executive Assistant, you need strong organizational abilities, multitasking skills, and experience with administrative processes, often supported by a bachelor’s degree or equivalent experience. Familiarity with project management software, calendar systems, and office productivity tools like Microsoft Office Suite or Google Workspace is typically required. Exceptional communication, attention to detail, and proactive problem-solving are valuable soft skills that distinguish top performers in this role. These skills are crucial for efficiently managing executive schedules, coordinating programs, and ensuring seamless operations in a dynamic office environment.

How does a program coordinator executive assistant typically balance administrative duties with program management responsibilities?

A Program Coordinator Executive Assistant often juggles both administrative tasks—like scheduling, correspondence, and meeting preparation—and program management duties such as event planning, coordinating project timelines, and tracking deliverables. To manage these varied responsibilities, strong organizational skills and the ability to prioritize are essential. Collaboration with other team members, such as program managers and department heads, is frequent to ensure smooth workflow and clear communication. Many find that using project management tools and maintaining open communication channels helps streamline their workload and support both executives and program goals effectively.

What is the difference between Program Coordinator Executive Assistant vs Program Coordinator?

AspectProgram Coordinator Executive AssistantProgram Coordinator
CredentialsTypically requires administrative certifications or relevant experienceUsually requires a bachelor's degree in a related field
Work EnvironmentAdministrative support within program teams, often in office settingsProgram planning and management, often in project or community settings
Employer & Industry UsageCommon in nonprofits, government, and corporate sectorsUsed across similar sectors for program implementation
Search & Comparison IntentOften compared for administrative support roles within programsCompared for program management responsibilities

While both roles support program activities, the Program Coordinator Executive Assistant primarily handles administrative tasks and scheduling, whereas the Program Coordinator focuses on planning, executing, and managing program initiatives. Understanding these differences helps in choosing the right role based on skills and career goals.

Is it hard to be a program coordinator executive assistant?

Being a program coordinator executive assistant can be demanding due to the need for strong organizational, communication, and multitasking skills. The role often involves managing schedules, coordinating projects, and handling administrative tasks, which can require attention to detail and the ability to prioritize effectively.

What cities in Minnesota are hiring for Program Coordinator Executive Assistant jobs?

Cities in Minnesota with the most Program Coordinator Executive Assistant job openings:

Program Coordinator Executive Assistant jobs near you
Infographic showing various Program Coordinator Executive Assistant job openings in Minnesota as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Assistant, Executive

Hopkins, MN • On-site

Element Fleet Management Corp.
See more jobs at Element Fleet Management Corp.external

$62K - $93K/yr

Full-time

Medical, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Get started on an exciting career at Element!
Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business - delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.
About the Role
We're looking for an Executive Assistant to join our team as Executive Assistant. In this role, you will enable Executive Vice President (EVP) effectiveness and wellness via proactive planning and management of the EVP's focus and impact on strategic priorities and key constituencies. You will ensure the office of the EVP runs smoothly, including calendar, travel, meeting management, on-site client meeting organization, and deliverables. You will also be accountable for effective coordination across stakeholders and Executive Assistant peers, including senior leaders, clients, investors, partners, and employees.
What You'll Do
  • Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the EVP and team.
  • Provide sophisticated calendar management for EVP, prioritizing inquiries and requests while troubleshooting conflicts.
  • Complete administrative tasks including special projects, meeting preparation, correspondence, travel arrangements, and expense reports.
  • Organize calendars, materials, meeting preparation, follow-up actions, decisions, and resolutions.
  • Provide support to EVP's direct reports within the commercial function.
  • Schedule departmental meetings and prepare and distribute meeting agendas and materials.
  • Lead coordination of on-site client and prospective client meetings, including logistics and IT setup.
  • Collaborate with Executive Assistants and Administrative Assistants across the organization.
  • Provide backup support to the Executive Assistant cohort for vacations, special events, and leaves of absence.
  • Provide hospitality to office guests and help create a welcoming work environment.

Basic Qualifications
  • 10+ years' experience in demanding administrative positions supporting multiple individuals and involving considerable executive exposure.
  • Competent in Microsoft Office suite of products.
  • Comfortable utilizing AI tools (copilot / GPT).
  • Strong organizational skills with the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Proven ability to handle confidential information with discretion.

Preferred Qualifications
  • Education: College/University degree preferred.
  • Strong written, verbal, and interpersonal communication skills.
  • Robust interpersonal skills with evidence of teamwork and collaboration.
  • Highly resourceful team-player with the ability to also be extremely effective independently.
  • Deep experience with Microsoft platform, expense reporting software, and online tools.
  • Judgment in decision making and problem solving while working independently.

Location
Current Location: Hopkins, MN
The hiring base salary range for this position is $62,400 to $93,600 annually. Actual compensation within this range will be dependent upon the individual's knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location.
What's in it for You
• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)
Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.
Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to talentacquisition@elementcorp.com or call (800) 665-9744. Element Fleet Management also uses AI-assisted tools to help screen and assess applications. These tools analyze information you provide (for example, your rēsumē and screening responses) to identify job-related skills, qualifications, and experience. AI outputs do not by themselves determine whether you advance or receive an offer - they assist recruiters and hiring managers. Final hiring decisions are made by people.
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