ZipRecruiter

Log In

1

Program Coordinator Executive Assistant Jobs in Ohio

Truenorth

Executive Assistant

Brecksville, OH · On-site

This position is responsible for managing complex calendars and schedules, coordinating executive ... This position also oversees several corporate programs and services, including corporate travel ...

truenorth

Executive Assistant

Brecksville, OH · On-site

This position is responsible for managing complex calendars and schedules, coordinating executive ... This position also oversees several corporate programs and services, including corporate travel ...

True North

Executive Assistant

Brecksville, OH

This position is responsible for managing complex calendars and schedules, coordinating executive ... This position also oversees several corporate programs and services, including corporate travel ...

Truenorth

EXECUTIVE ASSISTANT

Brecksville, OH · On-site

This position is responsible for managing complex calendars and schedules, coordinating executive ... This position also oversees several corporate programs and services, including corporate travel ...

Construction Services Company

Be Seen First

Executive Assistant

Columbus, OH · On-site

$25 - $30/hr

Executive Assistant Summary We are seeking an experienced, highly organized, proactive, and ... This includes managing the calendar, keeping the inbox organized, coordinating meetings and ...

Yazaki

Program Coordinator

Columbus, OH · Hybrid

Coordinate all customer visits to the manufacturing facilities * Assist in supplying requirements ... Report the management of activities to executive management * Scheduling and Tracking * Coordinate ...

Yazaki

Program Coordinator

Columbus, OH · On-site

Coordinate all customer visits to the manufacturing facilities * Assist in supplying requirements ... Report the management of activities to executive management * Scheduling and Tracking * Coordinate ...

Arhaus Recruiting

Executive Assistant

Hudson, OH · On-site

Support the Supply Chain Leadership Team with calendar management, scheduling, and coordination with other executive assistants. * Ensure Supply Chain leaders are fully prepared for meetings ...

V&S Galvanizing

Executive Assistant

Columbus, OH · On-site

Manage the President & CEO's calendar, including scheduling, prioritizing, and coordinating ... Support HR initiatives, recognition programs, and quarterly service awards. Administrative ...

V&S Galvanizing

Executive Assistant

Columbus, OH · On-site

Manage the President & CEO's calendar, including scheduling, prioritizing, and coordinating ... Support HR initiatives, recognition programs, and quarterly service awards. Administrative ...

Hill & Smith Inc.

Executive Assistant

Columbus, OH · On-site

Manage the President & CEO's calendar, including scheduling, prioritizing, and coordinating ... Support HR initiatives, recognition programs, and quarterly service awards. Administrative ...

hs

Executive Assistant

Columbus, OH · On-site

Manage the President & CEO's calendar, including scheduling, prioritizing, and coordinating ... Support HR initiatives, recognition programs, and quarterly service awards. Administrative ...

Emerge Recovery & Trade

Executive Assistant

Xenia, OH · On-site

$23 - $25/hr

The Executive Assistant provides high-level administrative support to the CEO and executive team by managing scheduling, correspondence, meeting coordination, and general office operations. Principal ...

Emerge Recovery & Trade

Executive Assistant

Xenia, OH · On-site

Position Overview The Executive Assistant provides high-level administrative support to the CEO and executive team by managing scheduling, correspondence, meeting coordination, and general office ...

Worldpay

Executive Assistant

Cincinnati, OH · On-site

Executive Assistant Ready to take your career global? Make your mark at one of the biggest names in ... Manage logistics including venue selection, vendor coordination, budgeting, invitations, and ...

WVJC

Executive Assistant

East Liverpool, OH · On-site

... nursing program compliance and operations. * Support faculty and staff with scheduling, student communications, and event coordination. * Handle confidential information with discretion.

next page

Showing results 1-20

All JobsProgram JobsProgram Coordinator Executive Assistant JobsProgram Coordinator Executive Assistant Jobs in Ohio

Program Coordinator Executive Assistant information

What is a program coordinator executive assistant?

Program Coordinator Executive Assistants are professionals who provide high-level administrative support to executives while also coordinating and managing various programs or projects within an organization. They handle tasks such as scheduling, communication, event planning, and ensuring that program objectives are met. This role requires excellent organizational, multitasking, and communication skills, as well as the ability to work with multiple stakeholders. Their responsibilities often bridge both executive support and program management, making them key contributors to efficient operations.

What are the key skills and qualifications needed to thrive as a program coordinator executive assistant?

To thrive as a Program Coordinator Executive Assistant, you need strong organizational abilities, multitasking skills, and experience with administrative processes, often supported by a bachelor’s degree or equivalent experience. Familiarity with project management software, calendar systems, and office productivity tools like Microsoft Office Suite or Google Workspace is typically required. Exceptional communication, attention to detail, and proactive problem-solving are valuable soft skills that distinguish top performers in this role. These skills are crucial for efficiently managing executive schedules, coordinating programs, and ensuring seamless operations in a dynamic office environment.

How does a program coordinator executive assistant typically balance administrative duties with program management responsibilities?

A Program Coordinator Executive Assistant often juggles both administrative tasks—like scheduling, correspondence, and meeting preparation—and program management duties such as event planning, coordinating project timelines, and tracking deliverables. To manage these varied responsibilities, strong organizational skills and the ability to prioritize are essential. Collaboration with other team members, such as program managers and department heads, is frequent to ensure smooth workflow and clear communication. Many find that using project management tools and maintaining open communication channels helps streamline their workload and support both executives and program goals effectively.

What is the difference between Program Coordinator Executive Assistant vs Program Coordinator?

AspectProgram Coordinator Executive AssistantProgram Coordinator
CredentialsTypically requires administrative certifications or relevant experienceUsually requires a bachelor's degree in a related field
Work EnvironmentAdministrative support within program teams, often in office settingsProgram planning and management, often in project or community settings
Employer & Industry UsageCommon in nonprofits, government, and corporate sectorsUsed across similar sectors for program implementation
Search & Comparison IntentOften compared for administrative support roles within programsCompared for program management responsibilities

While both roles support program activities, the Program Coordinator Executive Assistant primarily handles administrative tasks and scheduling, whereas the Program Coordinator focuses on planning, executing, and managing program initiatives. Understanding these differences helps in choosing the right role based on skills and career goals.

Is it hard to be a program coordinator executive assistant?

Being a program coordinator executive assistant can be demanding due to the need for strong organizational, communication, and multitasking skills. The role often involves managing schedules, coordinating projects, and handling administrative tasks, which can require attention to detail and the ability to prioritize effectively.

What cities in Ohio are hiring for Program Coordinator Executive Assistant jobs?

Cities in Ohio with the most Program Coordinator Executive Assistant job openings:

Program Coordinator Executive Assistant jobs near you
Infographic showing various Program Coordinator Executive Assistant job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution.

Executive Assistant

Brecksville, OH • On-site

Truenorth
11 - 50 employees
Learn more about Truenorthexternal

Other

Posted 9 days ago

Job description


Job Title: Executive Assistant
Department: Executive Office
Reports To: President & CEO
Exemption Status(FLSA): Exempt
Job Summary:
The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer and Executive Team. This position is responsible for managing complex calendars and schedules, coordinating executive and corporate travel, supporting Board and executive meetings, facilitating corporate donations and community commitments, and coordinating a variety of confidential, financial, legal, and operational matters.
The Executive Assistant serves as a key liaison between the Executive Team, employees, vendors, professional advisors, community organizations, and other external partners. The role requires exceptional organization, discretion, judgment, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This position also oversees several corporate programs and services, including corporate travel, cell phones, uniforms, business services, corporate memberships, executive property, corporate aircraft administration, and other executive office responsibilities.
Essential Functions:
  • Executive Support & Calendar Management: Provide comprehensive administrative support to the CEO and Executive Team, including complex calendar management, meeting coordination, correspondence, scheduling, and preparation for executive priorities.
  • Travel & Executive Logistics: Coordinate domestic and international executive and corporate travel, including commercial and private aviation, hotels, ground transportation, FBO arrangements, conferences, and related logistics.
  • Board & Executive Meeting Support: Coordinate logistics, reservations, materials, agendas, and meeting arrangements for Board meetings, executive meetings, outings, conferences, and other leadership events.
  • Corporate & Legal Administration: Support the Executive Team and corporate counsel with confidential research, document preparation, legal coordination, contracts, records, and other corporate matters.
  • Financial & Expense Administration: Process and coordinate corporate invoices, executive expenses, credit card and Concur reporting, budgets, reconciliations, donations, pledges, sponsorships, and related Accounting activities.
  • Corporate Programs & Vendor Management: Oversee key corporate programs and vendor relationships, including corporate travel, cell phones, uniforms, subscriptions and memberships, business services, employee stores, sports tickets, UPS/Amazon accounts, and other executive office services.
  • Community & Corporate Giving: Coordinate corporate donations, sponsorships, charitable commitments, the Lyden Family Foundation, and related programs and records.
  • Corporate Property, Aviation & Facilities Support: Coordinate administration of the corporate condominium, office security and access, office services, executive fleet services, and corporate aircraft operations, including scheduling, records, vendors, invoices, insurance, registrations, and compliance requirements.
  • Communication & Relationship Coordination: Serve as a professional liaison between the Executive Team and internal and external stakeholders, including employees, customers, vendors, professional organizations, community partners, and business contacts; coordinate customer inquiries and facilitate timely resolution.
  • Records, Compliance & Special Projects: Maintain accurate and confidential corporate records and documentation and support special projects and other business needs as directed by the CEO or Executive Team.
Requirements
  • Exceptional organizational, time-management, and prioritization skills with the ability to manage multiple complex and time-sensitive responsibilities.
  • Strong attention to detail, accuracy, follow-through, and ability to anticipate needs and proactively resolve issues.
  • Excellent written and verbal communication skills with a professional presence and ability to interact effectively with executives, employees, vendors, customers, and external partners.
  • Demonstrated discretion, sound judgment, and ability to maintain confidentiality when handling sensitive executive, legal, financial, and business information.
  • Ability to work independently, exercise initiative, and make appropriate decisions while keeping executive leadership informed.
  • Strong proficiency with Microsoft Office Suite and the ability to quickly learn and manage multiple technology platforms, systems, and vendor accounts.
  • Strong administrative and financial skills, including invoice processing, expense reporting, reconciliation, budget tracking, and vendor coordination.
  • Ability to adapt to changing priorities and work occasional evenings, weekends, or outside normal business hours based on executive and business needs.
  • Notary Public commission, or ability to obtain and maintain a commission, preferred.
Education and Experience:
  • Associate or bachelor's degree in business administration, communications, executive administration, or a related field preferred.
  • Minimum of 5 years of progressively responsible administrative, executive assistant, office management, or related experience.
  • Previous experience supporting senior executives or an executive leadership team strongly preferred.
  • Experience coordinating complex travel, meetings, events, vendors, budgets, and confidential business matters preferred.
  • Experience managing multiple corporate programs, vendor relationships, or administrative functions preferred.
  • Experience working with private aviation, FBOs, or corporate aircraft is preferred but not required.
Physical Requirements:
  • Ability to sit and work at a computer for extended periods.
  • Ability to frequently communicate in person, by telephone, and through electronic communication.
  • Ability to occasionally lift and carry office supplies, files, packages, or other materials weighing up to 25 pounds.
  • Ability to move throughout the office and attend meetings and events as required.
  • Ability to perform repetitive hand and wrist movements associated with computer and office equipment use.
Work Environment:
  • Primarily office-based in a professional corporate environment.
  • Regular interaction with executive leadership, employees, vendors, customers, professional advisors, and external organizations.
  • Work may occasionally occur outside of normal business hours to support executive schedules, meetings, events, travel, or other business needs.
  • May work in a variety of environments when coordinating corporate events, Board meetings, travel, aviation activities, or other company functions.
Required Travel:
  • Occasional travel may be required to support executive meetings, Board meetings, conferences, company events, and other business activities.
  • Travel may include commercial air travel and coordination of private aircraft/FBO travel.
  • Occasional travel outside of normal business hours may be required based on executive and company needs.

True North is an equal opportunity employer and considers applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, or any other legally protected class.

Apply