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Program Assistant Jobs in Tallahassee, FL (NOW HIRING)

Apalachee Center, Inc.

Support Staff

Tallahassee, FL · On-site

$15/hr

Respects and ensures protection of client rights and confidentiality/privacy. 5. Serve as a Safety Officer Designee for the program. Assist Safety Officer/Program Supervisor to ensure the required ...

APALACHEE CENTER INC

Support Staff

Tallahassee, FL · On-site

Respects and ensures protection of client rights and confidentiality/privacy. 5. Serve as a Safety Officer Designee for the program. Assist Safety Officer/Program Supervisor to ensure the required ...

LifeWise Academy

Program Director

Tallahassee, FL · On-site

Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ... The program operates sustainably, with the funding,resources, systems and partnerships needed to ...

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All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Tallahassee, FL

Program Assistant information

See Tallahassee, FL salary details

$20.4K

$43.4K

$59.8K

How much do program assistant jobs pay per year?

As of Sep 7, 2026, the average yearly pay for program assistant in Tallahassee, FL is $43,431.00, according to ZipRecruiter salary data. Most workers in this role earn between $35,600.00 and $45,100.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Tallahassee, FL?

The most popular types of Program jobs in Tallahassee, FL are:

What job categories do people searching Program Assistant jobs in Tallahassee, FL look for?

The top searched job categories for Program Assistant jobs in Tallahassee, FL are:

What cities near Tallahassee, FL are hiring for Program Assistant jobs?

Cities near Tallahassee, FL with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Tallahassee, FL as of August 2026, with employment types broken down into 70% Full Time, 16% Part Time, and 14% Temporary. Highlights an 100% In-person job distribution, with an average salary of $43,431 per year, or $20.9 per hour.

FACT Support Staff Gadsden and Wakulla

APALACHEE CENTER INC

Quincy, FL • On-site

Part-time

Medical, Dental, Vision, Life, PTO

Re-posted 25 days ago

Job description

Apalachee Center, Inc. is best known for helping individuals and families of North Florida succeed in recovering from emotional, psychiatric, and substance abuse crises. Apalachee Center, Inc. provides comprehensive behavioral health services across 8 counties (Franklin, Gadsden, Jefferson, Leon, Liberty, Madison, Taylor, and Wakulla Counties).

Apalachee Center, Inc. offers competitive benefits for our full-time positions to include health, dental, vision, basic life insurance, long term disability, paid time off, and more.
Overview:

Support Staff performs basic office duties for the program and staff in the programs including answering phones, maintaining office logging system, assisting with scheduling and other clerical tasks to help the program to be organized and run smoothly. Expected to demonstrate strong customer service skills as the first point of contact for clients and outside callers and visitors. Handles various tasks related to maintenance of office systems, records, files, logs, and client charts according to the established guidelines. 

ESSENTIAL/CORE JOB-SPECIFIC DUTIES AND RESPONSIBILITIES

  1. Serves as receptionist, answering, screening, and routing calls for assigned staff.  Consults with supervisor regarding communications received and relays messages as necessary to assigned staff. Must conduct themselves in a manner which will reflect favorably and professionally upon the Center and employees. When receiving calls, the Support Staff will find out the needs of the clients and will contact the appropriate staff in order to respond to client’s questions and concerns in a timely manner. All customers are to be treated with courtesy, respect and dignity and are served in the most caring and professional manner possible2.   Conducts client financial assessments and performs administrative intakes gathering data for financial eligibility, insurance fees in working with the Financial Service Department, etc.  Sets client fees in accordance with policy. Performs fee collections and issues receipts. Prepares deposits, maintains petty cash, and makes routes to accounting. Work with Program Supervisor to take care of Write-Offs.  Responsible to be the one to communicate with the Financial Service Department any changes in clients insurance status.

3.   All the necessary paper document needs to be scanned into Avatar based on the Scanning Document Guideline within 48 hours of receipt by titling those accurately to facilitate the easy access.   Responsible to check the HIE system daily to distribute received fax to the appropriate staff.  4.   Knowledge of all SOP policies and procedures. Knowledge of HIPAA regulations. Respects and ensures protection of client rights and confidentiality/privacy.

5.   Serve as a Safety Officer Designee for the program. Assist Safety Officer/Program Supervisor to ensure the required drills are completed timely and bring safety concerns to the Program Supervisor to promote safe, orderly and therapeutic environment.

Education/Experience: 

  • High school diploma or equivalent.
  • One year secretarial/clerical experience.  Must possess a typing score of at least 55 CWPM.

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