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Program Assistant Jobs in South Portland, ME (NOW HIRING)

MaineTouch LLC

Program Coordinator

Portland, ME · On-site

$21 - $25/hr

You will support intake processes, track service documentation, assist with staffing assignments ... program. Key Responsibilities Client Intake & Admissions * Manage incoming referrals and intake ...

Defense Logistics Agency

Program Analyst

Portland, ME · On-site

Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership oversight and analysis of localized program health and sustainability. Respond to data inquiries at ...

Defense Logistics Agency

Program Analyst

Auburn, ME · On-site

Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership oversight and analysis of localized program health and sustainability. Respond to data inquiries at ...

Defense Logistics Agency

Program Analyst

Biddeford, ME · On-site

Prepare briefs and conduct staff assist visits/training/immersions providing regional leadership oversight and analysis of localized program health and sustainability. Respond to data inquiries at ...

Maine Medical Center

Program Coordinator

Portland, ME · On-site

$45K - $60K/yr

As a Program Coordinator , you'll manage the operational rhythm behind critical care education ... Maintain and update educational platforms, including Canvas and SharePoint * Assist the Vice Chair ...

MaineTouch LLC

Program Manager

Portland, ME · On-site

$21 - $25/hr

... assist with resolving service gapsSupport onboarding coordination for new employeesImprove internal workflow systems and administrative efficiencyWho We Are Looking ForWe are looking for someone who ...

MaineTouch LLC

Program Manager

Portland, ME · On-site

$21 - $25/hr

Monitor staffing coverage and assist with resolving service gaps * Support onboarding coordination ... care agency program with leadership growth potential. Qualifications * 21+ years of age

MaineTouch LLC

Program Manager

Portland, ME · On-site

$21 - $25/hr

Monitor staffing coverage and assist with resolving service gaps * Support onboarding coordination ... care agency program with leadership growth potential. Qualifications * 21+ years of age

Fiber Materials

Associate Program Manager

Biddeford, ME

$60K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

Administratively assist Program Managers in the full scope of their duties across the program lifecycle, from initiation to closure * Coordinate with contracts colleagues to assist with process ...

Best Buddies Int. Inc

Program Manager

Portland, ME · On-site

$39K - $43K/yr

Our programs empower people with IDD to form meaningful friendships with their peers, secure jobs, improve communication and advocacy skills, and live independently, while also offering support for ...

Mancon Inc.

Parts Specialist I MEDOT

Scarborough, ME · On-site

... program Assist with other duties as assigned Qualifications * 1 year computer experience * 24-hour availability * Valid Driver's License with two years driving experience * 1 year experience with ...

Maine Medical Center

Program Manager

Portland, ME · On-site

$77K - $104K/yr

The Telehealth Program Manager will develop and execute new program vision, strategy, and roadmaps for MaineHealth's telehealth programs while managing new program development initiatives from ...

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Showing results 21-40

All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in South Portland, ME

Program Assistant information

See South Portland, ME salary details

$22.1K

$47K

$64.7K

How much do program assistant jobs pay per year?

As of Aug 19, 2026, the average yearly pay for program assistant in South Portland, ME is $46,981.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,500.00 and $48,800.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in South Portland, ME?

The most popular types of Program jobs in South Portland, ME are:

What cities near South Portland, ME are hiring for Program Assistant jobs?

Cities near South Portland, ME with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in South Portland, ME as of June 2026, with employment types broken down into 91% Full Time, 7% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $47,426 per year, or $22.8 per hour.

Program Coordinator

MaineTouch LLC

Portland, ME • On-site

$21 - $25/hr

Part-time

Re-posted 2 days ago

Job description

MaineTouch is seeking a highly organized and motivated Program Coordinator to support client intake, admissions, documentation management, and staffing coordination within our Downtown Portland office.
This is an office-based role that will begin part-time and is expected to grow into a full-time position as the agency expands. We provide structured training, hands-on guidance, and ongoing support to ensure success in this role.
If you are detail-oriented, dependable, and interested in growing within a healthcare setting, we encourage you to apply.
Schedule
Monday - Friday
9:00 AM - 2:00 PM
In-person position (Downtown Portland office)
This role is designed to transition into full-time employment as responsibilities and agency operations expand.
Compensation
$21.00 - $25.00 per hour, depending on experience and qualifications
  • Opportunities for professional growth and increased responsibility
  • Ongoing training and leadership development
  • Supportive and collaborative office environment

Position Overview
The Program Coordinator plays a key role in ensuring smooth client onboarding, organized recordkeeping, and strong coordination between office staff and caregivers.
You will support intake processes, track service documentation, assist with staffing assignments, and help maintain efficient and compliant administrative systems within our personal care agency program.
Key Responsibilities
Client Intake & Admissions
  • Manage incoming referrals and intake calls
  • Gather required client documentation
  • Coordinate assessments and service start dates
  • Ensure all admission paperwork is completed prior to services beginning
  • Track service plans and required updates
  • Maintain accurate and organized client records

Documentation & Administrative Support
  • Ensure records are complete, organized, and audit-ready
  • Track supervision and onboarding timelines for new hires
  • Monitor required documentation and reporting processes
  • Maintain confidentiality and secure handling of information

Staffing & Office Coordination
  • Collaborate with scheduling staff to support appropriate client-to-caregiver matching
  • Monitor staffing coverage and assist with resolving service gaps
  • Support onboarding coordination for new employees
  • Help improve internal workflow systems and administrative efficiency

Who We Are Looking For
We are looking for someone who wants to grow within a healthcare organization and take ownership of their work.
The ideal candidate has experience in healthcare or a background in healthcare administration, social services, or home care. However, we are also open to candidates who are motivated to learn and grow within the industry.
We are seeking someone who:
  • Has experience in healthcare, home care, medical offices, or related fields - or is eager to learn
  • Is interested in developing leadership skills over time
  • Is organized, dependable, and professional
  • Communicates clearly and confidently
  • Is comfortable managing documentation and deadlines
  • Wants to be part of a growing team

This is an opportunity to build a long-term career within our personal care agency program with strong growth potential.
Qualifications
  • 21+ years of age
  • Administrative, intake, healthcare, or supervisory experience preferred
  • Strong computer and documentation skills
  • Ability to manage multiple priorities

How to Apply
Apply today to begin the hiring process. Qualified applicants will be contacted promptly.
Apply online at:
https://mainetouch.applicantpro.com/jobs/

Apply