Program Assistant Jobs in South Portland, ME (NOW HIRING)

Company Overview

Waypoint offers comprehensive services, including a special purpose private school for children with autism and other developmental disabilities, case management and outpatient therapy services for children and adults, and residential and in-home supports for adults with Intellectual/Developmental Disabilities.

Position Overview

Assist and support Administrator in the day-to-day operations of the home.  The Residential Program Assistant must act as a role model and mentor to co-workers by maintaining a positive, team-oriented attitude, and keeping an open line of communication with the Residential supervisor.  Must be flexible and adaptable to change and able to prioritize duties.

Responsibilities

         Assist with monthly fire drill and associated documentation, ensuring they are completed.

         Complete all applicable duties on the Residential Program Assistant Monthly Checklist and submit to your supervisor by the 8th of each month.

         Ensure completion of the Monthly Med Room and MAR Review and submit to Administrator.

         Assist with monitoring staff training needs as requested by the program Administrator and training department.

         Take an active role in assisting with staff scheduling in the home, excluding approval of overtime.

         Follow all agency policies, procedures, and safety practices.  Attend monthly Safety Committee meetings or identify who will attend in your absence.

         Assist Administrator with monitoring the facility for repair needs and report concerns in a timely manner. Ensure the home maintains a clean and safe environment.  

         Assist Administrator with monitoring and maintaining a reasonable amount of inventory to ensure necessary items are stocked.

         Assist Administrator with monitoring vehicle maintenance and schedule services as needed.

         Assist with coordination of members' appointments and follow up on all recommendations.  Complete all required documentation.

         Assist with reconciling Members' accounts by following Consumer Money Management Policy.

         Assist with reconciling Petty Cash monthly or as needed.

         Assist in preparation and participate in Resident Counsel Meetings, ensuring meeting minutes are posted in the appropriate place.

         Assist with completing Annual Waiver Assessments, Care Plans, PCP paperwork, client attendance, Modivcare Mileage Reimbursement, program charge accounts, Monthly Summary of Members and submit client pay stubs (if applicable), etc. as well as other administrative duties deemed necessary.

         Assist with gathering payroll information to be used by the Administrator in preparing and submitting payroll, ensuring all staff approve their timecards in a timely manner.

         Assist with New Employee In-Home Orientation Checklist for all new hires.

         Assist with mentoring and development of co-workers.

         Assist with documentation compliance by working with Administrator on reviewing documentation and training staff as needed.

         Collaborate with and assist in training other RPAs as needed in order to ensure uniform systems are being followed.

         Assist with direct care responsibilities.

         Maintain all applicable trainings as required.

         Other duties as assigned.

Requirements

Requirements

Knowledge/Skills/Abilities

         Excellent communication and conflict resolution skills.

         Ability to maintain a structured and organized work environment.

         Understanding of administrative duties and functions.

            Education/Experience

         High school diploma or GED

         Must have a valid driver's license from state of residence and clean driving record.

         Must be proficient in speaking, reading, and writing English.

Physical

         Normal degree of flexibility, and ability to raise hands above head.

         Ability to stand, walk, run, shuffle, and stoop for several minutes.

         Ability to kneel on one and two knees, and then stand up.

         Ability to bend 45 degrees at the trunk, and twist to either side.

         Ability to grasp firmly.

         Ability to push and pull personal care equipment, and lift up to 50 pounds independently, using safe body mechanics.

         Ability to implement Safety Care techniques to escort and/or establish member safety in an emergency and/or per the support plan.

         Intermittent use of a computer.

Benefits

Medical, Dental, Vision Insurance

Retirement Plan

Paid Time Off

Paid Holidays

Employer Paid Short Term Disability

Employer Paid Life Insurance and AD&D

Critical Illness and Accident Insurance

Flexible Spending Accounts