Program Assistant Jobs in Santa Fe, NM (NOW HIRING)

Job Description:

The Program Coordinator is responsible for the day-to-day operations and monitoring of the Tribal Maternal, Infant and Early Childhood Home Visiting (MIECHV) grant funded program, Project KEVA. Individual will guide the implementation and oversight activities of Project KEVA, with specific focus on program planning and development, personnel management, performing budget creating and monitoring, and grant and home visiting model compliance.

Duties:

Administrative

• Monitor and maintain grant compliance and fiscal accountability, ensuring all grant requirements are carried out and program goals and objectives are met
• Develop, implement, and monitor the Community Needs and Readiness Assessment 
• Provide oversight to daily operations of the Project KEVA program, family recruitment, and program activities
• Develop and monitor annual budget
• Prepare and submit all program reports in an accurate and timely manner, including reports to the federal funding agency 
• Provide regular staff meetings and/or informational updates for staff on related community activities and training opportunities

Workforce Development

• Supervise staff in a manner that motivates and enables them to do their job effectively and efficiently, while fostering a team spirit approach
• Attend professional meetings, workshops and trainings, along with other key organizational meetings as required
• Facilitate onboarding, training, modeling and coaching for Family Health Educators to implement all aspects of the home visiting program model and curriculum
• Provide guidance to staff on screenings, evaluation and other data collection requirements

Data Management

• Ensure Home Visitors maintain accurate and up-to-date records of home visits and child/family files
• Develop and complete accurate reports that identify progress in meeting program goals and performance standards, and develop plans to address areas of concern when not meeting goals
• Oversee and collaborate with program evaluator and chosen evidence-based program affiliate
• Oversee and conduct quality assurance activities
• Submit required programmatic reports on a timely schedule through grant portals

Partnership Building

• Organize meetings for tribal advisory work group to receive input on a variety of program and evaluation activities
• Develop a community network and referral partners to support program activities
• Ensure Family Health Educators are connecting families to resources where appropriate
• Collaborate, and coordinate with other organizational program leads to plan services, identify and resolve programs and make referrals
• Responsible for awareness of community resources and agency networking

Program Implementation

• Ensure outreach, recruitment, and enrollment of families to include development of a recruitment plan, regular marketing and outreach activities, and processing referrals.
• Plan monthly activity calendar with staff with input from key stakeholders
• Plan, participate and/or facilitate bi-monthly group meetings or delegate the responsibilities for these meetings.

Additional Responsibilities: This position description in no way states or implies that these are the only duties performed by this employee.  He or she will be required to follow any other instructions or to perform any other duties requested by his or her supervisor.

Qualifications:

• Education:  Bachelor’s degree in early childhood education, Social Work, Family Studies or a related field
• Experience/Basic Knowledge: 2+ years of supervisory experience managing professionals who work independently, with diverse experiences
• A combination of experience, education, and training that provides the required knowledge, skills, and abilities may substitute for degree requirements

Knowledge, Skills & Abilities:

• Working knowledge of Microsoft Office, including Word, PowerPoint and Excel.
• Ability to effectively delegate duties, set standards for performance, and ensure accountability of all program staff.
• Skills in managing multiple priorities and tasks concurrently and meeting deadlines.
• Strong written, analytical, and verbal skills.
• Experience in e-learning content creation or instructional design.
• Strong interpersonal skills and the ability to work collaboratively across teams.
• Self-motivated, adaptable and solution oriented.
• Knowledge of customs and mores of the Pueblo of San Felipe community, and appreciation for the importance of traditional ways of lifestyle and language.
• Ability to apply multicultural sensitivity and awareness of working in tribal communities
• Willingness and ability to treat others with respect, empathy and dignity
• Possess a working understanding of HIPAA regulations, requirements, and guidelines and willingness to exercise a strict level of confidentiality
• Demonstrated knowledge related to infants and toddlers, maternal and child health, safety and poverty, family dynamics, adult learning and services to high-risk families.

Working Conditions:

PHYSICAL DEMANDS: The work requires driving and involves standing, bending, and walking within the community, schools, clinics, and homes and driving a car in all types of road conditions.  Lifting and carrying is necessary to set up equipment for special events, clinics, and teaching programs.