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Program Assistant Jobs in Salem, OR (NOW HIRING)

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Program Assistant information

See Salem, OR salary details

$20.8K

$44.1K

$60.8K

How much do program assistant jobs pay per year?

As of Aug 22, 2026, the average yearly pay for program assistant in Salem, OR is $44,150.00, according to ZipRecruiter salary data. Most workers in this role earn between $36,200.00 and $45,900.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Salem, OR?

The most popular types of Program jobs in Salem, OR are:

What cities near Salem, OR are hiring for Program Assistant jobs?

Cities near Salem, OR with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Salem, OR as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, and 5% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $44,150 per year, or $21.2 per hour.

Residential Treatment Home Program Coordinator

GRACE CARE HOMES

Salem, OR • On-site

$25 - $30/hr

Full-time

Re-posted 25 days ago

Job description

Job Description – Program Coordinator

Location: 1205 Barnes Ave SE, Salem, OR 97306
Compensation: $25.00 – $30.00 per hour (DOE)

Position Overview

Grace Care Homes, Inc. is seeking a highly organized Program Coordinator to assist with the daily operations of our Residential Treatment Home and Adult Foster Homes, which serve individuals with severe and persistent mental health. This individual will work closely with the Program Administrator, providing assistance with care coordination, staff development and oversight, and ensuring compliance with Oregon Administrative Rules (OARs).
The Program Coordinator will help oversee resident care documentation, supervise direct care staff, monitor medications through the electronic MAR (Medication Administration Record) system, manage scheduling, and maintain records.  In addition, this individual must be willing and able to cover direct care staff shifts when necessary to maintain safe and consistent resident support.
This role requires advanced proficiency in Microsoft 365 including Teams, Excel, Word, and PowerPoint for documentation, scheduling, communication, reporting, and training. In addition, experience with healthcare documentation systems is required.
Key Responsibilities

  • Assist the Program Administrator in executing duties mandated by Oregon’s Administrative Rules for RTH and AFH
  • Ensure compliance with Oregon Administrative Rules (OARs), licensing requirements, and Grace Care Homes policies and procedures.
  • Support staff scheduling, training, evaluations, and supervision.
  • Ensure resident rights, dignity, and independence are upheld.
  • Participate in quality assurance processes, audits, inspections and incident investigations.
  • Prepare professional reports, spreadsheets, and presentations using Microsoft Excel, Word, and PowerPoint.
  • Utilize Microsoft Teams for internal communication and collaboration.
  • Maintain accurate and up to date resident records, progress notes, and other required documentation.
  • Assist with administrative and operational tasks as needed.
  • Cover direct care shifts when necessary to ensure staff consistency and resident safety.
Qualifications

  • Experience working in a Residential Treatment Home (RTH), Adult Foster Home (AFH), or similar mental health care (preferred).
  • Knowledge of Oregon Administrative Rules for RTH/AFH programs.
  • Strong leadership, organizational, and communication skills.
  • Advanced proficiency in Microsoft 365 (Teams, Excel, Word, PowerPoint) required.
  • Working knowledge of Point Click Care (PCC) or other EHR/medication documentation systems.
  • Must meet the qualifications of a Direct Care Staff, including the ability to complete all required training and certifications.
  • CPR/First Aid, or ability to obtain.
  • QMHA certification is a plus but not required.
 
Schedule & Compensation

  • Full-time position with flexible scheduling to meet operational needs.
  • Hourly rate: $25.00 – $30.00 DOE. 
  • Must be available to work evenings, weekends, or holidays if required for shift coverage.