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Program Assistant Jobs in Salem, MA (NOW HIRING)

PROGRAM ASSISTANT

Dorchester, MA

$39K - $49K/yr

Program Assistant Department: WIC Supervisor: WIC Director Hours per week: 35 FLSA Status: Non-Exempt Primary Function: The Program Assistant provides front-desk and administrative support to ensure ...

New

Bilingual Program Assistant Join our client, a dedicated non-profit organization committed to empowering individuals from diverse backgrounds to find employment and advance their careers. This ...

The Recreation Summer Program Assistant will support the Recreation Program Director, Manager and Staff Assistant(s) with summer programs, including educational activities, games and drop-in ...

The Recreation Summer Program Assistant will support the Recreation Program Director, Manager and Staff Assistant(s) with summer programs, including educational activities, games and drop-in ...

WIC Program Assistant

Jamaica Plain, MA · On-site

$17.71 - $24.94/hr

Job Summary The Part Time WIC Program Assistant plays a key role in supporting clinic flow, participant services, and administrative functions. Candidates must be dependable, adaptable, and able to ...

Job Summary The Part Time WIC Program Assistant plays a key role in supporting clinic flow, participant services, and administrative functions. Candidates must be dependable, adaptable, and able to ...

Program Assistant- 32hrs.

Hingham, MA · On-site

$20 - $22/hr

Linden Ponds by Erickson Senior Living Join us as a Program Assistant to enhance the well-being of Continuing Care residents through physical, intellectual, social, spiritual, and emotional ...

Program Assistant - Adult Day Care

Lawrence, MA · On-site

$39K - $49K/yr

Program Assistant - Adult Day Care Location: Lawrence Massachusetts Schedule: Monday-Friday | Day Shift | Full-Time Bilingual Required: English / Spanish No weekends. No evenings. No on-call shifts!

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Program Assistant information

See Salem, MA salary details

$23.5K

$50K

$68.8K

How much do program assistant jobs pay per year?

As of Jun 12, 2026, the average yearly pay for program assistant in Salem, MA is $49,959.00, according to ZipRecruiter salary data. Most workers in this role earn between $41,000.00 and $51,900.00 per year, depending on experience, location, and employer.

What is the role of a program assistant?

A program assistant supports the planning, coordination, and execution of programs within an organization. They handle administrative tasks, communicate with stakeholders, and ensure program activities run smoothly, often using tools like spreadsheets and databases. Strong organizational and communication skills are essential for this role.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What jobs pay $2000 a day?

Jobs that can pay $2000 a day typically include high-level consulting, specialized medical professionals like surgeons, senior corporate executives, or certain legal roles such as trial lawyers. These positions often require advanced skills, extensive experience, and sometimes certification or licensure, and they may involve freelance, contract, or consulting work with flexible schedules.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What jobs will no longer exist in 2030?

The Program Assistant role is unlikely to disappear entirely by 2030, but some administrative and data entry jobs may decline due to automation and AI tools. Roles that involve routine tasks are increasingly being replaced by technology, emphasizing the need for skills in digital literacy and adaptability.

What is a program assistant?

A program assistant is a support role responsible for helping plan, coordinate, and implement programs within an organization. They often handle administrative tasks, communicate with participants, and use tools like spreadsheets or databases to track progress. Strong organizational skills and familiarity with office software are typically required for this position.

What does a Program Assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
What are the most commonly searched types of Program jobs in Salem, MA? The most popular types of Program jobs in Salem, MA are:
What cities near Salem, MA are hiring for Program Assistant jobs? Cities near Salem, MA with the most Program Assistant job openings:
PROGRAM ASSISTANT

$39K - $49K/yr

Other

Posted 2 days ago


Job description

Position Title: Program Assistant
Department: WIC
Supervisor: WIC Director
Hours per week: 35
FLSA Status: Non-Exempt

Primary Function:

The Program Assistant provides front-desk and administrative support to ensure efficient daily operations of the WIC clinic. This position serves as the first point of contact for participants, managing reception activities, appointment scheduling, participant intake, and eligibility processing. The Program Assistant supports the certification process by verifying documentation, entering participant data, issuing WIC benefits, and providing basic program information and referrals to community resources.

This role helps maintain a welcoming, organized clinic environment while ensuring compliance with WIC program policies and procedures.

Duties & Responsibilities:

Serve as the first point of contact for WIC participants by greeting visitors, answering phone calls, and directing inquiries to appropriate staff.
Schedule, confirm, and reschedule participant appointments, including reminder calls to ensure attendance and clinic flow.
Manage participant check-in and assist with maintaining an organized and efficient waiting area.
Screen applicant inquiries and provide basic information about WIC eligibility, services, and program requirements.
Process participant certifications and recertifications by verifying required documentation, including identity, residency, income, and participant category.
Accurately enter participant information into the WIC data system and maintain complete and organized records.
Educate participants on WIC program rights and responsibilities, approved foods, and how to use WIC benefits at authorized vendors.
Issue and reissue WIC benefits and assist participants with questions about their food packages and WIC cards.
Maintain security and proper inventory of WIC card stock and related program materials.
Provide referrals to health and social service programs such as MassHealth, SNAP, TAFDC, and other community resources as appropriate.
Notify participants of certification end dates, missed benefits, or ineligibility according to program policies.
Perform general clerical and administrative duties, including filing, document management, and data tracking.
Assist with quality assurance activities and support overall clinic operations as needed.
Maintain participant confidentiality and ensure compliance with federal, state, and local WIC program policies and procedures.

Minimum Basic Knowledge:

Basic knowledge of general office procedures, including scheduling, filing, and phone etiquette.
Basic computer proficiency, including experience with Microsoft Office programs and data entry systems.
Cultural sensitivity and an understanding of the needs of low-income families, pregnant individuals, infants, and children.

Experience & Qualifications:
High School Diploma or G.E.D. required.
Minimum of one year of general office or administrative experience.
Proficiency with computers and basic office software (e.g., Microsoft Office, email, scheduling systems).
Strong customer service skills with the ability to communicate effectively with individuals from diverse cultural and linguistic backgrounds.
Excellent organizational skills and ability to manage multiple tasks.
Ability to work in a fast-paced clinic environment while maintaining accuracy and attention to detail.
Experience working in a healthcare, community health, or social service setting preferred.
Demonstrated sensitivity to the needs of low-income families, pregnant individuals, infants, and children served by the WIC program.
Ability to learn and follow federal, state, and local WIC program policies and procedures.
Awareness of confidentiality requirements and the importance of protecting participant information.
Ability and willingness to work at multiple WIC clinic sites and during program clinic hours as needed.
Bilingual or multilingual language ability preferred, particularly in Spanish, French, Portuguese, Haitian Creole and/or Cape Verdean Creole.

Essential Functions:

Greet participants, answer and direct phone calls, and respond to general program inquiries in a professional and courteous manner.
Schedule, confirm, and reschedule participant appointments while maintaining an efficient clinic schedule and workflow.
Screen applicants for WIC eligibility and assist with the intake process.
Verify required documentation for certification and recertification.
Accurately enter participant information into the WIC data management system and maintain participant records.
Educate participants on WIC program rights and responsibilities, approved foods, benefit usage, and how to shop with WIC benefits.
Issue and reissue WIC benefits and assist participants with questions.
Maintain security and accountability of WIC card stock and related materials.
Provide referrals to other health and social service programs.
Maintain participant confidentiality and comply with all federal, state, and local WIC program policies and procedures.
Assist with clerical and administrative tasks.
Support clinic operations and collaborate with WIC staff to ensure efficient service delivery.
Travel to and work at multiple WIC clinic sites as needed to support program operations.

Physical Requirements:

Ability to sit for extended periods while performing computer and administrative tasks.
Ability to stand, walk, and move throughout the clinic to assist participants and support clinic operations.
Ability to use standard office equipment, including computers, telephones, printers, and copiers.
Ability to communicate effectively in person and over the phone with participants and staff.
Ability to lift and carry up to 15-20 pounds occasionally (e.g., office supplies, files, program materials).
Ability to reach, bend, and perform routine clerical tasks such as filing and retrieving documents.
Ability to travel between WIC clinic sites as needed to support program operations.

Supervisory Responsibility:
None

Define Access Level to PHI: Level 2: Authorized to access patient demographic data with only minimal reference to treatment or diagnostic information as needed to function. Staff in this category level should confine the use of PHI to the minimum necessary required and should not access or read parts of the medical record not needed to perform assigned duties.