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Program Assistant Jobs in Methuen, MA (NOW HIRING)

Opportunity Communities

PUAM Program Assistant

Salem, MA · On-site

$25/hr

PUAM Program Assistant Salem, MA Why Work for North Shore CDC? North Shore Community Development Coalition (NSCDC) is a regional, nonprofit organization committed to investing in neighborhoods to ...

Opportunity Communities

PUAM Program Assistant

Salem, MA · On-site

$25/hr

PUAM Program Assistant Salem, MA Why Work for North Shore CDC? North Shore Community Development Coalition (NSCDC) is a regional, nonprofit organization committed to investing in neighborhoods to ...

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All JobsProgram JobsProgram Assistant JobsProgram Assistant Jobs in Methuen, MA

Program Assistant information

See Methuen, MA salary details

$22.5K

$47.8K

$65.9K

How much do program assistant jobs pay per year?

As of Aug 4, 2026, the average yearly pay for program assistant in Methuen, MA is $47,801.00, according to ZipRecruiter salary data. Most workers in this role earn between $39,200.00 and $49,700.00 per year, depending on experience, location, and employer.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Methuen, MA? The most popular types of Program jobs in Methuen, MA are:
What cities near Methuen, MA are hiring for Program Assistant jobs? Cities near Methuen, MA with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Methuen, MA as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $47,801 per year, or $23 per hour.

Program Assistant

Thom Child And Family Services

Waltham, MA • On-site

$46K - $51K/yr

Full-time, Part-time

Medical, Retirement

Posted 8 days ago

Job description

Are you looking for a rewarding opportunity working with the pediatric population (children birth to 3 years)? Are you passionate about making a difference in the lives of families? Thom Child & Family Services located in Waltham, MA is seeking a Program Assistant to join their team.

We are looking for a salaried part-time 20 - 24 hours per week.

Thom Child & Family Services offers competitive salaries and a comprehensive benefits package including, but not limited to:

  • Flexible Schedules: Part time 20-24 hours per week
  • Health Insurance, including Fitness Benefits and Wellness Incentive Program.
  • Sick time
  • 403(b) with employer matching
  • Professional Development Trainings
  • Paid professional license renewal fees
  • Clinical supervision, mentoring, and team support
  • Mileage reimbursement

Job Summary

The Program Assistant II works under the general direction of the Program Director while responsibilities are carried out under the direct oversight and supervision of the Office Manager. The Program Assistant II will work cooperatively with the office team, including Program Assistant I, to ensure efficient and pleasant office administrative support, and provide coverage for the Program Assistant I’s duties in their absence. The Assistant is expected to act professionally and in a manner consistent with the Early Intervention values of resiliency, professionalism and excellence. The Assistant will comply with Thom’s policies and procedures relevant to the work of the office team including those relating to corporate and FERPA regulations. The Assistant must be able to work independently and be able to multi-task and reprioritize as needed.

Specific Responsibilities

Duties include, but are not limited to, the following:

  • Answer program phoneline and handle inquiries and direct calls as needed, manage voicemail and text messages.
  • Process Referrals, schedule intake and assessment dates. Notify teams, collect and process data, and send information to parents. Communicate with referrals unable to be reached via telephone and document accordingly. Work with Office Manager and Program Assistant I concerning re-referrals and Transfers. Work with Social Work Supervisor regarding DCF referrals.
  • Maintain Assessment and Intake Calendars. Work in conjunction with Director to update team schedules when needed. Keep an active waitlist when applicable.
  • Maintain ThomConnect and Access Database: Enter all new clients, close client files when discharged and update relevant information as needed.
  • Check program’s CREI email account regularly. Distribute relevant emails to Office Manager and Director when applicable.
  • Update Staff Phone/Address Lists.
  • Assist with coverage requests for assessment teams and groups.
  • Assist with Immunization and other medical record requests from pediatricians/referral sources.
  • File external records to electronic client records.
  • Close records: move electronic record, enter closing date in Access database, cancel transportation if applicable.
  • Group tasks: Process Group forms, request Immunization records from pediatrician as needed, update database. Assist with setup and clean up when needed.
  • Assist with Transportation for Groups: Process new transportation requests and delete unneeded requests via HICS and MART. Communicate with transportation companies when needed. Maintain client transportation spreadsheet. Administer MART customer survey when directed. Process PT-1 form for all Masshealth subscribers.
  • Office Maintenance: Empty dishwasher, process outgoing and incoming postal mail, create labels, empty shredder, check fax machine daily, refill copy paper, restock office supplies, maintain organization of office areas and record rooms, and any other duties assigned by Director and Office Manager.

Qualifications

  • 2+ years of related experience in an office setting required.
  • High School Diploma or Associate.
  • Bilingual a plus.
  • Proficiency with Microsoft Outlook, Word, and Excel.
  • Excellent communication skills and ability to work well with various personalities in a positive, professional manner.
  • Must be able to handle multiple tasks concurrently, adapt to change and prioritize duties.
  • Strong organizational skills and excellent attention to detail.
  • Ability to handle confidential and sensitive information.

NO PHONE CALLS OR RECRUITERS PLEASE

Thom Child and Family Services is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, veteran status, familial status, domestic violence status, or any other status protected by law.