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Program Assistant Jobs in Poway, CA (NOW HIRING)

CAIR San Diego

Youth Program Assistant

San Diego, CA · On-site

$23.48 - $29.35/hr

The Youth Program Assistant will help create welcoming, nurturing, and empowering spaces that support the diverse experiences and needs of Muslim youth in the San Diego area. This may include ...

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Program Assistant information

See Poway, CA salary details

$22K

$46.8K

$64.4K

How much do program assistant jobs pay per year?

As of Sep 11, 2026, the average yearly pay for program assistant in Poway, CA is $46,771.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,400.00 and $48,600.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Poway, CA?

The most popular types of Program jobs in Poway, CA are:

What job categories do people searching Program Assistant jobs in Poway, CA look for?

The top searched job categories for Program Assistant jobs in Poway, CA are:

What cities near Poway, CA are hiring for Program Assistant jobs?

Cities near Poway, CA with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Poway, CA as of August 2026, with employment types broken down into 68% Full Time, 18% Part Time, and 14% Temporary. Highlights an 100% In-person job distribution, with an average salary of $46,771 per year, or $22.5 per hour.

Program Assistant, Online Degree Programs

San Diego, CA • On-site

University of San Diego
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about University of San Diegoexternal

$22.82 - $25.81/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 21 days ago

Key responsibilities

  • Provide administrative support for all degree programs, including creating course reference numbers, maintaining faculty assignment sheets, and updating academic calendars.

  • Assist with student enrollment, onboarding, and communication, including processing registrations, managing email and text communications, and supporting student account processes.

  • Perform general office duties such as stocking office machines, handling mail, ordering supplies, and serving as a liaison with the campus Mail Center.

University Of San Diego rating

6.9

Company rating: 6.9 out of 10

Based on 12 frontline employees who took The Breakroom Quiz

Job description

Program Assistant, Online Degree Programs
Posting #: 5690
Position Status: Full-time regular
Location: San Diego
Position Type: Staff, Continuing Education
Position Title & Department:
Program Assistant, Online Degree Programs; Professional and Continuing Education
Posting #
5690
Department Description:
The University of San Diego's Division of Professional and Continuing Education (PCE) offers a robust portfolio of courses and programs needed by aspiring professionals that evolve in response to their professional development in the fields of business, education, and health care.
PCE nurtures key partnerships on the local, national and international level to better serve working professionals who seek to enhance or build their careers, as well as with their employers to help achieve their highest value and potential.
University Description:
The University of San Diego, an engaged and contemporary Catholic institution, was founded by the Diocese of San Diego and the Society of the Sacred Heart in 1949. Governed by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Inspired by this centuries old tradition of Catholic higher education, the University welcomes people of all faith traditions and any, or no, religious background. The future success of USD relies on the contributions of those who seek to foster the development of engaged global citizens and an earnest confrontation of humanity's urgent challenges.
Detailed Description:
The Program Assistant provides administrative support to all individuals seeking information and assistance with degree programs offered through Professional and Continuing Education and partner schools. (Remote arrangements will be considered). The Program Assistant will answer a busy, multi-line telephone; take registrations for courses and other related items over the phone, the Internet and in person. Other related duties may include process registrations, organize both incoming and outgoing mail, process student transcript requests, order office supplies, provide administrative support for online degree programs, and stock all office machines (fax, copier and printers).
Duties and Responsibilities:
Provide administrative support for all degree programs:
  • Create Course Reference Numbers every semester.
  • Create and maintain faculty assignment sheets.
  • Collect textbook information and create textbook lists.
  • Set up term and refund schedules each semester.
  • Update Student Success Center (SSC) information each semester.
  • Maintain an up-to-date academic progress tracking document for all assigned programs.
  • Update academic calendars.
  • Update all registration and commencement communications.
  • Follow up with students on balances/manage revenue report.
  • Process discount requests.
  • Support management of internal CRM system and all items pertaining to students and alumni.
  • Enroll students and support overall onboarding of new students each semester.
  • Create itemized statements, fee schedules, degree plans, and enrollment verification letters for students when requested.
  • Manage student deferral and account hold processes.
  • Manage email and text communications to students.
  • Check final grades and generate academic standing letters for signature.

General Duties (as needed):
  • Responsible for stocking all office machines, including fax, copiers and printers.
  • Orders appropriate supplies as needed.
  • Responsible for opening, sorting and distributing all incoming office mail.
  • Serves as division liaison with campus Mail Center.
  • Updates and maintains some division mailing lists.
  • Prints mailing address labels for use by instructors to mail brochures and flyers.
  • Other duties as assigned.

Background check: Successful completion of a pre-employment background check.
Degree Verification Requirement: Persons offered employment in this position will be required to provide official education transcripts for degree verification purposes.
Job Requirements:
Minimum Qualifications:
  • Requires High School diploma plus two years related experience. A bachelor's degree is preferred; college education may substitute for experience at the rate of 2 years education = 1 year experience. Minimum of one year in a position that required critical thinking and analytical skills required.
  • At least 1 year of experience in customer service.
  • Excellent written and oral communication skills.
  • Demonstrated ability to handle multiple tasks.
  • Excellent attention to detail.
  • Excellent customer service skills.
  • Excellent organizational skills.
  • Excellent spelling and grammar skills.
  • Demonstrated ability to use web-based student information and customer relationship management tools.
  • Strong computer skills in word processing, spreadsheet, and data management.

Performance Expectations - Knowledge, Skills and Abilities:
  • This position requires excellent communication skills for a fast-paced office environment that supports the enrollment and learning needs of students and prospective students.
  • Must possess the ability to handle multiple tasks, requests, and web-based information tools in a calm and effective manner.
  • This position requires a detail-oriented, independent worker who has the ability to collaborate and contribute in a team environment.
  • Must have excellent spelling and grammar skills.
  • The Program Assistant must have excellent customer service, organizational and communication skills.
  • Proven ability using computers for business applications, including word-processing, spreadsheets, data management and administrative systems software.
  • Effectively support student and faculty requests in collaboration with Program Coordinators.
  • Service administrative student requests related to all aspects of a student's life cycle (registration, drops, withdrawals, and LOAs).
  • Manages multiple requests from a variety of communications channels.
  • Maintains high levels of efficiency, accuracy, and attention to detail when using data systems and data formats.
  • Develop a working knowledge of and management of student enrollment system(s) and internal CRM.
  • Collaborate and support other team members in assigned areas.

Posting Salary:
$22.82 - 25.81 per hour; Excellent Benefits
The University of San Diego offers a very competitive benefits package including; medical, dental, vision, a retirement contribution given to you by the University, and access to on-campus Fitness Centers. Please visit the benefits section of our website to view all of the perks and benefits that USD has to offer. USD: Human Resources: Benefits
The salary range provided in this posting reflects what we reasonably expect to pay for this position. Actual compensation offered or earned is dependent on experience, education and other factors including departmental budget.
Special Application Instructions:
Resume and Cover Letter Required
Click the 'Apply Now' button to complete our online application. In addition, please upload a cover letter and resume to your application profile for the hiring managers' review. If you have any questions or difficulties please contact the Employment Services Team at jobs@sandiego.edu.
Additional Details:
Hours: 37.5 per hour
Closing date: Open until filled
Note: External job postings will be up for at least three days. After that time, applications will be reviewed by the hiring manager/committee throughout the posting period. A candidate may be selected at any time which could then close this posting on a date earlier than listed.
The University of San Diego is a smoking and tobacco-free campus. For more information, visit www.sandiego.edu/smokefree.
Advertised: August 21, 2026 Pacific Daylight Time
Applications close:
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