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Program Assistant Jobs in Portland, ME (NOW HIRING)

Mancon Inc.

Parts Specialist I MEDOT

Scarborough, ME

... program Assist with other duties as assigned Qualifications * 1 year computer experience * 24-hour availability * Valid Driver's License with two years driving experience * 1 year experience with ...

L. L. Bean, Inc.

Loyalty Program Lead

Freeport, ME · On-site +1

Bean is looking for an Loyalty Program Lead to join our Marketing Team . We welcome the opportunity for this role to be hybrid based at the corporate headquarters in Freeport, Maine. We are open to ...

L.L.Bean

Loyalty Program Lead

Freeport, ME · On-site

Bean is looking for an Loyalty Program Lead to join our Marketing Team . We welcome the opportunity for this role to be hybrid based at the corporate headquarters in Freeport, Maine. We are open to ...

Woodfords

PTC Program Training Coordinator

Westbrook, ME · On-site

$22.12 - $25.48/hr

Respond promptly to requests for information and assist with additional program-related administrative tasks. * Field and document telephone calls, emails, and other correspondence related to course ...

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Program Assistant information

See Portland, ME salary details

$22K

$46.8K

$64.5K

How much do program assistant jobs pay per year?

As of May 31, 2026, the average yearly pay for program assistant in Portland, ME is $46,778.00, according to ZipRecruiter salary data. Most workers in this role earn between $38,400.00 and $48,600.00 per year, depending on experience, location, and employer.

What Does a Program Assistant Do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What are the key skills and qualifications needed to thrive as a Program Assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a Program Assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs
What are the most commonly searched types of Program jobs in Portland, ME? The most popular types of Program jobs in Portland, ME are:
What cities near Portland, ME are hiring for Program Assistant jobs? Cities near Portland, ME with the most Program Assistant job openings:
Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Portland, ME as of May 2026, with employment types broken down into 1% Internship, 1% As Needed, 51% Full Time, 44% Part Time, 1% Temporary, and 2% Contract. Highlights an 92% Physical, and 8% Remote job distribution, with an average salary of $46,778 per year, or $22.5 per hour.
Parts Specialist I MEDOT

Parts Specialist I MEDOT

Mancon Inc.

Scarborough, ME

Full-time

Posted 22 days ago

Job description

Overview

The Parts Specialist provides counter service to MaineDOT employees who need parts/equipment to perform their jobs. The Parts Specialist will assist with inventory control, data entry in inventory systems, customer service, and may occasionally drive a MANCON vehicle to pick up parts.

This is an hourly position.

Responsibilities

Provide quality customer service to include but not limited to the following: Attention to detail Review, familiarize with and adhere to MANCON's SOPs and Safety Manual. Meet and greet customers Review supplied requisition forms to ensure they are properly completed (Signatures, timestamps, part numbers, descriptions and quantities) Answer questions regarding availability of parts Ask appropriate questions to ensure correct parts are researched and provided Inform customers when requested parts are availableParts Pick up Drive vehicle to designated locations to purchase/pick up parts Provide company documentation to vendors as required (tax exempt form, credit references) Review all invoices at vendor location to ensure accuracy on pricing and quantities Return products to MANCON location in a timely fashionData Entry Requirements Assist in generating invoices for customer requisitions in the inventory system Assist in entry of vendor receiving documents in the inventory systemInventory Management Requirements Assist in performing weekly inventory cycle counts Assist in performing counts during Wall to Wall inventories at siteOther Requirements Follow established guidelines for vehicle and equipment maintenance Provide 24 hour support at the MaineDOT location during emergencies Travel to locations to pick up parts Assist with inventory research projects as requested Adhere to required procedures Participate in the SCM continuing training program Assist with other duties as assigned

Qualifications
  • 1 year computer experience
  • 24-hour availability
  • Valid Driver's License with two years driving experience
  • 1 year experience with auto or heavy duty truck parts
Preferred Qualifications
  • Delivery Driver experience
  • Inventory experience
  • Obtain and maintain a forklift certificate (MANCON will provide training after hire)
Physical RequirementsMedium work - Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.Essential RequirementsDriving, Lifting, Reaching, Sitting, Standing, Stooping, WalkingPhysical Requirements Other

Work is mostly performed in storerooms and warehouses which may have uncontrolled temperatures and dirt/dust/damp conditions. Work is also performed in vehicles traveling to sites.

Employment Type: FULL_TIME

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