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Program Assistant Jobs in Grimsby, ON (NOW HIRING)

Wesley

Program Housing Assistant

Burlington, ON · On-site

CA$22.73/hr

Program Housing Assistant Posting #:4337 Posting Date: August 5, 2026, Posting Closing: August 21, 2026 Have you heard of us? Wesley is a long-standing local non-profit and a certified Ontario Living ...

Wesley

Program Housing Assistant

Burlington, ON · On-site

CA$22.73/hr

Program Housing Assistant Posting #:4337 Posting Date: August 5, 2026, Posting Closing: August 21, 2026 Have you heard of us? Wesley is a long-standing local non-profit and a certified Ontario Living ...

Mohawk College

Program Support Officer

Hamilton, ON · On-site

Job Summary This position provides front-line administrative support to all programs in the School of Nursing. The incumbent provides front line customer service to students, faculty, and staff ...

Hendriks Greenhouses

Program Administrator

Lincoln, ON · On-site

$21 - $24/hr

Maintain relationship and communicate with customer's CAN/US Buyer Assistants/ Inventory Control Specialists & regional Coordinators for updating and administrative purposes along with 3rd party ...

Hendriks Greenhouses

Program Administrator

Lincoln, ON · On-site

CA$21 - CA$24/hr

Maintain relationship and communicate with customer's CAN/US Buyer Assistants/ Inventory Control Specialists & regional Coordinators for updating and administrative purposes along with 3rd party ...

Tiercon

Program Manager

Stoney Creek, ON · On-site

Manage programs (New and Revised) from Customer Business Award to Successful Production Sign off of Launch Assemble and Lead APQP team to ensure launch is completed on time, on budget and all ...

FCT

Manager, Program

Oakville, ON · Hybrid

CA$122K - CA$149K/yr

As a Program Manager in Residential Lending Solutions (RLS), you will be responsible for overseeing and delivering complex, crossfunctional programs that support the execution of FCT's strategic ...

Tiercon

Program Manager

Stoney Creek, ON

Manage programs (New and Revised) from Customer Business Award to Successful Production Sign off of Launch * Assemble and Lead APQP team to ensure launch is completed on time, on budget and all ...

L3HHCM20

Lead, Program Manager

Dundas, ON

Lead, Program Manager L3HARRIS WESCAM Division Reference #: 40197 Waterdown, Ontario About L3HARRIS ... Facilitate the definition of project goals, tasks, and resource requirements; resolve or assist in ...

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Program Assistant information

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.
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What cities near Grimsby, ON are hiring for Program Assistant jobs?

Cities near Grimsby, ON with the most Program Assistant job openings:

Program Assistant jobs near you

Program Assistant

Community Living Hamilton

Hamilton, ON • On-site

Part-time

Posted 16 days ago

Job description

Job Posting
Role: Program Assistant
Employment Type: Part-time (a minimum of 24 hours per week)
This is an existing Vacancy
Pay rate : 23$ per hour
Organization Profile
Community Living Hamilton (CLH) is a busy and vibrant organization that supports 1,600 adults and children with diverse abilities thrive in the community. We are the region’s largest service provider for individuals with developmental disabilities such as Down Syndrome and Autism. We are dedicated to helping them achieve their full potential, be included in our community, and, ultimately, build great lives.
Position Summary
Reporting to the Coordinator, Community Resources, the role of the Program Assistant is to pursue Community Living Hamilton’s goal of “Helping Build Great Lives” by ensuring effective and varied administrative support to our Client Services team, with an emphasis on customer service and the processing of a high volume of invoices.
Responsibilities:
  • Effective and responsive customer service to individuals/families served.
  • Greet incoming individuals and direct their inquiries to the appropriate person.
  • Receive and prepare documentation for Passport/Specialized Services at Home purchases.
  • Processing and tracking and report submissions of invoices and passport funding billing once approved.
  • Tracking and confirming all fee for service registrations
  • Reconcile debit and MasterCard monthly.
  • Generate program reports.
  • Keep working instructions up to date.
  • Filing, photocopying and archiving as necessary.
  • Ensure all CLH policies and procedures are adhered to and documented to ensure client safety and regulatory compliance.
  • Ensure the safety, security and wellness of clients, co-workers, and visitors.
  • Administrative support for donor/donation and memberships
  • Other duties as required.

Qualifications:
  • Post-secondary education in business administration, finance or office administration preferred.
  • 2+ years experience in an administrative position, preference to be given to experience within not for profit or social service field.
  • Experience providing entry level finance support, including processing of invoices.
  • Knowledge and experience of bookkeeping and accounting to maintain program record and reconciliation.
  • Previous data entry experience
  • Highly proficient office administration application skills: Outlook, MS Office (Excel, Word, PowerPoint, etc.)
  • Superior attention to detail and analytical skills
  • Exceptional organizational, interpersonal and communication skills, both written and verbal
  • French language fluency, or other language fluency considered an asset.

To Apply:
If this describes you and you are interested in learning more about this role, we invite you to submit a resume and cover letter by 16th August , 2026.
Community Living Hamilton welcomes applications from candidates with disabilities.
Accommodations are available on request for candidates taking part in all aspects of the selection process.
 

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