Program Assistant Jobs in Gainesville, TX (NOW HIRING)

Title: EO/ADA Program Assistant

Employee Classification: EO/ADA Program Assistant

Campus: University of North Texas

Division: UNT-VP Finance & Admin

SubDivision-Department: UNT-Equal Opportunity Office

Department: UNT-Equal Opportunity Office-210100

Job Location: Denton

Salary: Salary commensurate with experience

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Department Summary

The UNT System Human Resources Department is one department made of a team of teams that supports various constituencies and component institutions within our UNT System Enterprise while working together to achieve the vision of becoming an enterprise that is values-driven and customer-focused with an emphasis on excellence, curiosity, and innovation. There are exciting things on the horizon, and we are looking for experienced and innovative HR professionals to join our journey.

Position Overview

The Equal Opportunity (EO) & Americans with Disabilities Act (ADA) Specialist supports the UNT System (including all component institutions) commitment to equal opportunity, access, and compliance by coordinating and delivering EO-related training and assisting with ADA and workplace accommodation processes. This role ensures timely, accurate, and customer centered support for EO and ADA. It also ensures that EO training is seamlessly woven throughout all programmatic aspects of EO. The EO & ADA Specialist works in close consultation with the ADA Coordinator and EO Director to develop related training for faculty, staff and students.

Minimum Qualifications

Bachelor's degree in Human Resources, Higher Education, Business Administration, or related field and two years' directly related experience working with EO/ADA laws and compliance, engaging in the interactive process for workplace accommodations, and the creation and delivery of related training and coordination, or any equivalent combination of education, experience, or training..

Knowledge, Skills and Abilities

*Strong organizational skills and attention to detail.
*Excellent written and verbal communication skills.
*Excellent interpersonal skills and professional demeanor.
*Ability to manage sensitive and confidential information with discretion.
*Ability to work independently and collaboratively in a fast-paced environment.
*A working knowledge, and the ability to interpret and apply laws, regulations, and guidelines relevant to the role.
*Skill in utilizing computer information systems to organize, store, manipulate, and retrieve data.
*Critical thinking skills.
*Ability to plan, organize, and effectively manage multiple assignments.

Preferred Qualifications

Required License/Registration/Certifications

Job Duties
Training & Education
Work closely with the EO Director, ADA Coordinator and Title IX Coordinators to coordinate and deliver comprehensive EO (Title VI, Title VII, Title IX, and ADAAA) training programs, including in person, virtual, ad hoc, and department specific sessions.
Support the development, updating, and maintenance of training materials, presentations, and resource guides.
Manage annual and recurring compliance mandated training schedules across the System.
Ensure accurate records are maintained in a confidential manner in keeping with the System and component institution's document retention regulations, policies, privacy laws, FERPA and ADA requirements.
Track training completion and compliance, prepare reports, analyze data and maintain accurate training records.
Design and deliver training, workshops and resource documents on accessibility best practices for faculty and staff. Work in close collaboration with Student Affairs and disability related services.
Facilitate EO related events, workshops, awareness activities, in addition to communication and educational initiatives. 
Case Management & Administrative Support
Create new ADA cases, ensuring accuracy and timely entry into the case management system.
Provide initial outreach communication to involved parties and clear communication regarding process steps.
Manage the ADA general inbox, ensuring timely responses, case set up and proper routing of inquiries.
Assist the Workplace Accommodation Administrator (WAA) with case monitoring via coordination of feedback, escalating concerns to the WAA, and documenting in case management system (prepare and distribute weekly case data reports, including but not limited to: new, active, and closed cases; resolution dates and outcomes)
Serve as backup to the WAA during absences, providing continuity of service with case management and communication.
Assist in managing religious accommodations.
Monitor and track compliance with flexible work arrangement and remote work submissions as approved for ADA accommodations. 
Cross Functional Support
Collaborate with internal partners to support EO, ADA, and institutional compliance priorities.

Physical Requirements

Communicating with others to exchange information.

Environmental Hazards

No adverse environmental conditions expected.

Work Schedule

M-F, 8am-5pm (with some remote flexibility)

Driving University Vehicle

No

Security Sensitive

This is a Security Sensitive Position.

Special Instructions

Applicants must submit a minimum of two professional references as part of their application. If needed, additional references can be added after the application has been submitted. 

Benefits

For information regarding our Benefits, click here.

EEO Statement

The University of North Texas System is firmly committed to equal opportunity and does not permit -and takes actions to prevent - discrimination, harassment (including sexual violence, domestic violence, dating violence and stalking), and retaliation on the basis of race, color, religion, national origin, sex, age, disability, genetic information, or veteran status in its application, employment practices, and facilities; nor permits race, color, national origin, religion, age, disability, veteran status, or sex discrimination and harassment in its admissions processes, and educational programs and activities. UNT System Administration promptly investigates complaints of discrimination, harassment, and related retaliation and takes remedial action when appropriate. System Administration also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist, or participate in a related investigation or proceeding.