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Program Assistant Jobs in Edinboro, PA (NOW HIRING)

Gannon University

Program Assistant

Erie, PA · On-site

$36K - $46K/yr

Posting Summary Position Title Program Assistant Posting Number AS1133P Subdivision School of Engineering and Computing Division Col. of Engineering & Business Department Environmental Science ...

Gannon University

Program Assistant

Erie, PA · On-site

$36K - $46K/yr

Position Details Posting Summary Position Title Program Assistant Posting Number AS1133P Subdivision School of Engineering and Computing Division Col. of Engineering & Business Department ...

Sevita

Day Program Assistant

Fairview, PA · On-site

$16/hr

Recreation/Volunteer Coordinator | Day Program Assistant * Mon., Tues., Wed., Fri. | 8:00 a.m. - 4:00 p.m. | 32 hours/week * 6 months experience required (technical, paid or volunteer) Starting Pay ...

Sevita Health

Day Program Assistant

Fairview, PA · On-site

$16/hr

Recreation/Volunteer Coordinator | Day Program Assistant * Mon., Tues., Wed., Fri. | 8:00 a.m. - 4:00 p.m. | 32 hours/week * 6 months experience required (technical, paid or volunteer) Starting Pay ...

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Program Assistant information

See Edinboro, PA salary details

$19.4K

$41.3K

$56.9K

How much do program assistant jobs pay per year?

As of Sep 12, 2026, the average yearly pay for program assistant in Edinboro, PA is $41,286.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,900.00 and $42,900.00 per year, depending on experience, location, and employer.

What does a program assistant do?

A program assistant provides administrative support for a program office, such as an academic department or a unit of a non-profit. As a program assistant, your job duties may include scheduling travel, coordinating logistical issues for executives or other team members, filing, and performing other clerical tasks as needed. To become a program assistant, you typically need at least a high school diploma or GED certificate and administrative work experience. Some employers may also require a college degree. Additional qualifications include strong multi-tasking, organizational, and communication skills, along with computer proficiency.

What does a program assistant do?

A Program Assistant provides administrative and organizational support to program managers and teams within an organization. Their responsibilities often include scheduling meetings, maintaining records, coordinating events, handling correspondence, and assisting with project logistics. Program Assistants play a vital role in ensuring that programs run smoothly by managing day-to-day tasks and supporting communication among team members. They may also help with data entry, preparing reports, and liaising with clients or participants. The specific duties can vary depending on the organization and the type of program they support.

What are the key skills and qualifications needed to thrive as a program assistant, and why are they important?

To thrive as a Program Assistant, you need strong organizational skills, attention to detail, and proficiency in administrative tasks, typically supported by a high school diploma or associate degree. Familiarity with office software like Microsoft Office Suite, database management, and scheduling systems is commonly required. Excellent communication, multitasking, and problem-solving abilities help you effectively support program operations and interact with diverse stakeholders. These skills ensure smooth program administration, efficient workflow, and high-quality support for team goals.

What are some typical challenges a program assistant might face when supporting multiple projects simultaneously?

Program Assistants often juggle multiple responsibilities across various projects, which can make prioritization and time management challenging. Balancing competing deadlines, handling last-minute changes, and coordinating with diverse team members require strong organizational skills and adaptability. Successful Program Assistants proactively communicate with supervisors and colleagues, use digital tools to track tasks, and remain flexible to shifting priorities. Developing these habits helps ensure projects run smoothly and supports overall team effectiveness.

What skills do you need to be a program assistant?

A program assistant needs strong organizational and communication skills to manage tasks and coordinate activities effectively. Attention to detail, proficiency with office software, and the ability to multitask are also important for success in this role.
More about Program Assistant jobs

What are the most commonly searched types of Program jobs in Edinboro, PA?

The most popular types of Program jobs in Edinboro, PA are:

What cities near Edinboro, PA are hiring for Program Assistant jobs?

Cities near Edinboro, PA with the most Program Assistant job openings:

Program Assistant jobs near you
Infographic showing various Program Assistant job openings in Edinboro, PA as of June 2026, with employment types broken down into 91% Full Time, 7% Part Time, 1% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $41,286 per year, or $19.8 per hour.

Program Assistant

Erie, PA • On-site

Gannon University
Colleges, Universities, and Professional Schools • 501 - 1,000 employees
Learn more about Gannon Universityexternal

$36K - $46K/yr

Full-time

Re-posted 28 days ago

Key responsibilities

  • Support the operations of academic departments by applying policies and procedures and handling administrative tasks.

  • Manage internal and external communications, including drafting correspondence, proofreading, and updating digital signage and social media content.

  • Coordinate meetings, prepare agendas and presentation materials, and attend meetings to take minutes and distribute follow-up documentation.

Job description

Posting Summary
Position Title Program Assistant Posting Number AS1133P Subdivision School of Engineering and Computing Division Col. of Engineering & Business Department Environmental Science & Engr. Location Erie, Pa Position Summary
Gannon University, a Catholic university, invites applications for a full-time Program Assistant in the School of Engineering and Computing housed in the College of Engineering and Business. The successful candidate will work closely with the academic leadership, faculty and students to provide support to all aspects of the programs. The position is responsible for supporting the operations of academic departments (Computer and Information Science, Electrical and Cyber Engineering, and Environmental Science and Engineering, Mechanical Engineering and Biomedical, Industrial and System Engineering), including the application of policies and procedures, and some general administrative tasks. A sophisticated knowledge of Excel and ability to manage and understand data is essential. Must possess a willingness to learn other technology. Must be able to support and promote the University's Mission.
Requirements include effective communication skills, strong interpersonal and organizational skills and the ability to maintain confidentiality; the ability to work independently; the capability to prioritize and manage multiple tasks simultaneously; familiarity with social media management, and excellent decision-making and problem-solving ability.
ESSENTIAL FUNCTIONS:
  1. Communications & Editing: Manage internal and external communications across email, digital signage, and social media. Draft and proofread correspondence, reports, and promotional materials. Design flyers and graphics. Update BrightSigns with relevant content.
  2. Data Management & Reporting: Generate and analyze reports. Retrieve data from internal systems and external databases to support leadership decisions. Summarize findings for accreditation, assessment, and performance metrics.
  3. Meetings & Coordination: Schedule and coordinate in-person and virtual meetings. Prepare agendas and presentation materials, send invitations, and manage logistics. Attend meetings to take minutes and distribute follow-up documentation.
  4. Academic Documentation: Edit academic documents including catalog entries, programs and curriculum sheets, and schedules. Assist leadership with accreditation reports, unit reviews, and program documentation. Process project and thesis records when applicable.
  5. Supervisor & Leadership Support: Support academic leadership by preparing materials for review and approval. Facilitate follow-through on approved items including communications and document distribution.
  6. Records Management: Maintain departmental records including adjunct resumes, syllabi, and student files where applicable. Ensure proper storage and retrieval of faculty and program data.
  7. Office Administration & Purchasing: Oversee supplies and inventory for faculty and staff. Manage budgets, process invoices and reimbursements, and prepare check requisitions. Make informed purchasing decisions as needed.
  8. Facilities & Technology Liaison: Coordinate maintenance and technology needs with Physical Plant and ITS. Serve as point of contact for vendors and IT service requests relevant to department operations.
  9. Event Planning & Support: Plan, execute, and support departmental and college events. Coordinate with other Gannon/community/industry partners for special events. Arrange logistics, handle registrations, book facilities, coordinate food service, and assist with event setup/takedown. Communicate event details to stakeholders.
  10. Marketing & Outreach: Create promotional campaigns and materials for recruitment and public outreach. Manage departmental social media, prepare mailings, and collaborate with faculty to showcase student and faculty achievements. Monitor and manage the School of Business website pages.
  11. Student Retention Support: Support retention efforts through planning, promoting and executing student-focused events. Gather student feedback through surveys or focus groups.
  12. Staffing & Onboarding Support: Assist with staffing processes by posting job openings for graduate assistants and student workers. For new employees, schedule interviews, manage onboarding paperwork, and coordinate communications with the dean's office and HR.
  13. Special Projects & Strategic Initiatives: Participate in committees as assigned. Lead or support initiatives to automate or streamline processes. Create documentation to educate faculty, staff, and students on new systems and processes.
  14. General Duties: Performs other tasks as assigned within the scope of the position as needed.
SUPERVISORY RESPONSIBILITIES:
Under general supervision, this position reports to the academic leadership but may receive specific instructions from other professionals within the department. This position may assign and check the work of student workers.
CONTACT WITH OTHERS:
Internal: Works with faculty, staff, administration and students. Will respond to requests for service or securing services or information from other departments across the University.
External: Works with the general public, responding to inquiries (prospective students, parents, etc.) Works with alumni, industry and community partners (SEC academic programs' Advisory Board Members) and guests on campus, interfaces with Gannon affiliate entities (SBDC, Beehive) and companies.
Required Qualifications
Education: Associate's degree.
Experience: Three years of general secretarial experience; proficiency in using personal computers and application software, such as Microsoft Excel, Word, PowerPoint and Outlook is required.
Skills: Must possess excellent verbal, written, proofreading, and organizational skills; the ability to craft correspondence and reports independently with minimal supervision; the ability to read and comprehend work orders, written instructions and procedure manuals; the ability to record accurate meeting minutes and disseminate information to stakeholders; the ability to multitask and prioritize responsibilities, ability to ask direction if a course of action is unclear; the ability to research and compile data; and communicate with diverse populations. This position is extremely self-directed. The assumption is that the incumbent will thrive in an environment where they are largely autonomous and proactive.
University Mission: Must be able to support and promote the University's Mission.
Preferred Qualifications
A bachelor's degree is preferred with prior experience in higher education settings.
Physical Demands
PHYSICAL REQUIREMENTS:
Must be able to meet the physical demands associated with a busy office and University environment.
WORKING CONDITIONS:
Work is performed in a busy office setting. Occasional weekend and evening hours are required.
Exempt Status Non-Exempt Position Classification Support Office Position Type Staff Employment Status Full-Time Position Length 12M Hours per Week 37.5 Work Schedule 8:00AM-4:30PM, Monday through Friday Shift 1st

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