Program Assistant Jobs in Belen, NM (NOW HIRING)

Program Coordinator
Requisition ID
req34537
Working Title
Program Coordinator
Position Grade
10
Position Summary
The New Mexico Established Program to Stimulate Competitive Research (NM EPSCoR) is a National Science Foundation-funded initiative designed to strengthen research capacity and build a diverse, well-prepared STEM workforce across the state.
The mission of NM EPSCoR is to build the state's capacity to conduct scientific research while cultivating a well-qualified STEM workforce. We envision New Mexico as a contributor to the national and global STEM research enterprise and one that promotes innovation and economic development. We do this through multi-year, federally funded projects that include New Mexico's research universities, primarily undergraduate higher education institutions, national laboratories, and other organizations.
Research Infrastructure Optimization for New Mexico (RIO-NM) is NM EPSCoR's current award focused on strengthening the state's capacity for collaborative, data-driven research and expanding institutional support systems that enable inclusive research environments. RIO-NM works across institutions and sectors to advance discovery, develop infrastructure, and support the next generation of STEM professionals in New Mexico.
NM EPSCoR seeks a Program Coordinator to support the NSF EPSCoR-funded RIO-NM project, a statewide research collaboration aimed at expanding New Mexico's research infrastructure and workforce.
The Program Coordinator will support the day-to-day administrative, operational, and programmatic functions of the RIO-NM initiative. This position plays a critical role in coordinating internal operations, fiscal tracking, and statewide engagement for a complex, grant-funded research collaboration. Responsibilities include program planning, event coordination, partner communication, reporting, and assistance with budgeting and purchasing activities. The position reports to the Associate Director of NM EPSCoR and works closely with the Communications and Outreach Manager and Project Administrator.
Primary Responsibilities Include:

• Support statewide partner engagement and cross-institutional coordination by assisting with meetings, trainings and events.
• Serve as a central point of contact for internal and external stakeholders on day-to-day programmatic matters to ensure effective coordination and timely communication across multiple platforms (e.g. MS Teams, Zoom, Slack, Trello, Notion, etc.).
• Coordinate internal program operations and support implementation of RIO-NM initiatives, including organizing team meetings, planning sessions, and internal communications
• Support program evaluation and reporting by maintaining accurate program records, organizing participation and outcome data, and preparing summaries and other reporting materials. Assist the external evaluator and project staff by drafting, disseminating, and organizing responses to data inquiries, and ensuring timely access to relevant program information.
• Collaborate with the Associate Director and Communications and Outreach Manager to support communication and documentation across RIO-NM. Assist with preparing and formatting outreach and educational materials, promotional content, and documentation for workshops, trainings and program events. Ensure consistency in formatting, branding, and accessibility.
• Provide administrative support for financial activities across RIO-NM, including preparing purchase requests, tracking invoices and assisting with reimbursements.
• Provide general administrative support such as preparing correspondence, formatting documents, maintaining organized electronic files, and assisting with scheduling or internal logistics as needed to ensure smooth day-to-day operations

See the Position Description for additional information.
Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications
High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.
Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.
Preferred Qualifications

• Bachelor's degree.
• 1-3 years of experience working within the University of New Mexico system, with familiarity navigating UNM administrative processes and systems.
• 1-3 years of experience in planning and coordinating large or complex events, meetings, or workshops.
• Working knowledge of UNM Travel policies and procedures.
• Working knowledge of UNM Purchasing and P-Card policies and procedures.
• Exceptional interpersonal and communication skills, with the ability to interact professionally with diverse internal and external stakeholders.
• Ability to work across multiple communication platforms (e.g. MS Teams, Zoom, Slack, Trello, Notion, etc.)
• Demonstrated ability to manage multiple priorities and deadlines in a dynamic, collaborative environment.
• Prior experience with research or higher education programs is a plus.

Additional Requirements
Campus
Main - Albuquerque, NM
Department
VPRED EPSCOR Administrative (063C)
Employment Type
Staff
Staff Type
Term - Full-Time
Term End Date
08/31/2026, term may be extended based upon available funding
Status
Non-Exempt
Pay
Hourly: $19.65 to $30.09
Benefits Eligible
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.
ERB Statement
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.
Background Check Required
Yes
For Best Consideration Date
9/19/2025
Eligible for Remote Work
Yes
Eligible for Remote Work Statement
This position is eligible for a remote work agreement (RWA), to include Hybrid, In-State, and Out-of-State. For more information about Remote Work Agreements, please refer to UAP 3245, Remote Work, Section 5, Establishing a Remote Work Agreement and Section 6, Out-of-State Employee Responsibilities.All Regular employees hired for an Out-of-State RWA must agree to an employee status of Term Appointment and subject to regular renewals no longer than yearly, in accordance with UAP 3200, Employee Classification. Renewal of Term Appointments is not guaranteed; the remote work arrangement, operational, and business needs will be considered in determining whether to renew the Term Appointment.
Application Instructions
Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.
Please upload the following required documents:• Current résumé/UNMJobs application;• Cover letter that specifically addresses your experience in relation to the posting summary and preferred qualifications;• Contact information for three professional (supervisory) references;
Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.
The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.
The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.