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Program Assistant Nonprofit Jobs in Arizona (NOW HIRING)

US VETS Inc

Program Assistant Phoenix

Phoenix, AZ · On-site

$21.78 - $22/hr

Program Assistant Phoenix Hot Job USVETS Phoenix - Phoenix, AZ 85012 Overview Salary Range $21.78 ... Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum ...

U.S.VETS

Program Assistant Phoenix

Phoenix, AZ · On-site

$21.78 - $22/hr

... the Program Assistant is responsible for enhancing organizational support of programs through ... Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum ...

LifeWise Academy

Program Director

Phoenix, AZ · On-site

Oversee communication, scheduling, enrollment and basic administrative tasks * Assist with ... Thrive in ministry, nonprofit, education or community leadership settings * Are self-motivated ...

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Program Assistant Nonprofit information

What are the key skills and qualifications needed to thrive as a Program Assistant in a nonprofit organization, and why are they important?

To thrive as a Program Assistant in a nonprofit, you need excellent organizational skills, attention to detail, and a relevant educational background such as a bachelor's degree in a related field. Familiarity with donor databases, project management software, and proficiency in Microsoft Office Suite are commonly expected. Strong interpersonal communication, adaptability, and a passion for the nonprofit's mission are valuable soft skills. These abilities ensure efficient program support, smooth coordination of activities, and effective stakeholder engagement, which are critical for advancing the organization's goals.

What is the difference between Program Assistant Nonprofit vs Program Coordinator Nonprofit?

AspectProgram Assistant NonprofitProgram Coordinator Nonprofit
Required CredentialsAssociate's degree or relevant experienceBachelor's degree often preferred
Work EnvironmentSupportive, entry-level roles in nonprofit settingsMore responsibility for program implementation
Employer & Industry UsageCommon in nonprofit organizations for administrative supportUsed for overseeing specific programs or projects
Search & Comparison IntentUnderstanding entry-level roles and responsibilitiesClarifying roles with more project management duties

While both roles support nonprofit programs, the Program Assistant Nonprofit typically handles administrative tasks and provides support, whereas the Program Coordinator Nonprofit takes on more responsibility for managing and coordinating specific programs. The choice depends on experience level and desired scope of work.

What does a Program Assistant do in a nonprofit organization?

A Program Assistant in a nonprofit organization supports program managers and directors by coordinating activities, handling administrative tasks, and communicating with participants or stakeholders. They may help organize events, manage schedules, track program data, and assist with reporting or grant applications. Their role is essential for ensuring programs run smoothly and achieve their intended impact. Program Assistants often serve as a key link between staff, volunteers, and the community.

How does a Program Assistant in a nonprofit organization typically collaborate with other team members and departments?

Program Assistants in nonprofit organizations often work closely with program managers, volunteers, and other staff to coordinate activities and ensure smooth program delivery. They may assist with event planning, outreach, and reporting, requiring frequent communication across departments such as development, communications, and finance. Effective collaboration is key, as Program Assistants help facilitate information flow and support various projects, ensuring organizational goals are met efficiently. This role offers valuable exposure to multiple facets of nonprofit operations, which can be beneficial for career advancement within the sector.
What are popular job titles related to Program Assistant Nonprofit jobs in Arizona? For Program Assistant Nonprofit jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Program Assistant Nonprofit jobs in Arizona look for? The top searched job categories for Program Assistant Nonprofit jobs in Arizona are:
What cities in Arizona are hiring for Program Assistant Nonprofit jobs? Cities in Arizona with the most Program Assistant Nonprofit job openings:
Program Assistant Nonprofit jobs near you
Infographic showing various Program Assistant Nonprofit job openings in Arizona as of July 2026, with employment types broken down into 1% As Needed, 77% Full Time, 19% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Program Assistant Phoenix

US VETS Inc

Phoenix, AZ • On-site

$21.78 - $22/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Program Assistant Phoenix

Hot Job

USVETS Phoenix - Phoenix, AZ 85012

Overview

Salary Range $21.78 - $22.00 Hourly Level Experienced Position Type Full Time Job Shift Day Education Level 4 Year Degree Travel Percentage Negligible Category Admin - Clerical

Description

Looking for a rewarding position? How would you like to serve those who served? If you are looking for an opportunity to work for a great organization & make a difference, this is the job for you! Come & join our winning team! Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K

Under the direction of the Operations Manager, the Program Assistant is responsible for enhancing organizational support of programs through client record retention, client program fee collection and reporting, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding in the overall operation of programs to best serve veterans.

Responsibilities:

  • Responsible for overseeing and maintaining central databases of clients and program information and ensures compliance with grant-mandated systems
  • Supports Case Management department in maintaining files, preparation for audits, and correction of any deficiencies
  • Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff
  • Collects, reconciles, tracks, and deposits any other site cash accounts, money orders, and checks such as donations received or site store revenue
  • Monitors and maintains supply inventory, coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balances
  • Coordinates with Program staff for requesting supportive service funds to meet client needs
  • Assists with accounting functions and coordinates with Accounts Payable to ensure all deposits and expenses are submitted and posted timely
  • Assists with grant applications, reports, budget tracking, and billings
  • Assists in recording cash and in-kind contributions and maintaining database of contributors for mailings and solicitations to support programs
  • Coordinates shipping and post office mailings and tracks receipt of products and donations
  • Plans annual and other periodic events for donors, partners, clients, and staff
  • Assists with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation
  • Assists with human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates
  • Assists supervisors with coordinating staff training and ensuring proper payroll allocations
  • Assists with maintaining Operations Manual and regular review and update of program and organization policies
  • Provides direct and confidential support to management, staff members, and interns
  • Other duties as assigned
Qualifications

Requirements:

  • Bachelor's Degree in Social Services, Accounting, Non-Profit Management or related field. Minimum of 2 years of relevant experience may substitute for a degree.
  • Experience performing Accounts Payable (AP) functions and data entry tasks
  • Strong computer skills and proficiency in Microsoft Office
  • Highly organized with attention to detail
  • Able to work independently & responsibly
  • Excellent communication skills, both oral and written
  • Knowledge of veteran issues, homelessness, and local services a plus
  • Enthusiasm, Positive Attitude, Team Player, Flexibility, & Creativity
  • Ability to listen, take direction, and make sound decisions
  • Ability to organize and implement both short-term and long-term projects and programs

United States Veterans Initiative is a non-profit organization whose mission is the successful transition of military veterans and their families through the provision of housing, counseling, career development and comprehensive support.

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