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Program Assistant Nonprofit Jobs in Arizona (NOW HIRING)

Downtown Phoenix Inc

PCA Program Coordinator

Phoenix, AZ · On-site

$60K - $65K/yr

With more than 300 Members and growing, PCA is the influential 501(c)(3) non-profit community ... In coordination with DPI's Executive Assistant to ensure consistency across all DPI affiliated ...

Hospice of the Valley

Team Assistant

Phoenix, AZ · On-site

Join Arizona's largest, most prominent not-for-profit hospice, serving the valley since 1977 ... Competitive wages and excellent benefit program. * Generous Paid Time Off. * Flexible schedules for ...

Hospice of the Valley

Team Assistant

Phoenix, AZ

Join Arizona's largest, most prominent not-for-profit hospice, serving the valley since 1977 ... Competitive wages and excellent benefit program. * Generous Paid Time Off. * Flexible schedules for ...

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All JobsProgram Nonprofit JobsProgram Assistant Nonprofit JobsProgram Assistant Nonprofit Jobs in Arizona

Program Assistant Nonprofit information

What skills and qualifications are needed to thrive as a program assistant in a nonprofit organization?

To thrive as a Program Assistant in a nonprofit, you need excellent organizational skills, attention to detail, and a relevant educational background such as a bachelor's degree in a related field. Familiarity with donor databases, project management software, and proficiency in Microsoft Office Suite are commonly expected. Strong interpersonal communication, adaptability, and a passion for the nonprofit's mission are valuable soft skills. These abilities ensure efficient program support, smooth coordination of activities, and effective stakeholder engagement, which are critical for advancing the organization's goals.

What is the difference between Program Assistant Nonprofit vs Program Coordinator Nonprofit?

AspectProgram Assistant NonprofitProgram Coordinator Nonprofit
Required CredentialsAssociate's degree or relevant experienceBachelor's degree often preferred
Work EnvironmentSupportive, entry-level roles in nonprofit settingsMore responsibility for program implementation
Employer & Industry UsageCommon in nonprofit organizations for administrative supportUsed for overseeing specific programs or projects
Search & Comparison IntentUnderstanding entry-level roles and responsibilitiesClarifying roles with more project management duties

While both roles support nonprofit programs, the Program Assistant Nonprofit typically handles administrative tasks and provides support, whereas the Program Coordinator Nonprofit takes on more responsibility for managing and coordinating specific programs. The choice depends on experience level and desired scope of work.

What does a program assistant do in a nonprofit organization?

A Program Assistant in a nonprofit organization supports program managers and directors by coordinating activities, handling administrative tasks, and communicating with participants or stakeholders. They may help organize events, manage schedules, track program data, and assist with reporting or grant applications. Their role is essential for ensuring programs run smoothly and achieve their intended impact. Program Assistants often serve as a key link between staff, volunteers, and the community.

How does a program assistant in a nonprofit organization typically collaborate with other team members and departments?

Program Assistants in nonprofit organizations often work closely with program managers, volunteers, and other staff to coordinate activities and ensure smooth program delivery. They may assist with event planning, outreach, and reporting, requiring frequent communication across departments such as development, communications, and finance. Effective collaboration is key, as Program Assistants help facilitate information flow and support various projects, ensuring organizational goals are met efficiently. This role offers valuable exposure to multiple facets of nonprofit operations, which can be beneficial for career advancement within the sector.
What are popular job titles related to Program Assistant Nonprofit jobs in Arizona? For Program Assistant Nonprofit jobs in Arizona, the most frequently searched job titles are:
What job categories do people searching Program Assistant Nonprofit jobs in Arizona look for? The top searched job categories for Program Assistant Nonprofit jobs in Arizona are:
What cities in Arizona are hiring for Program Assistant Nonprofit jobs? Cities in Arizona with the most Program Assistant Nonprofit job openings:
Program Assistant Nonprofit jobs near you
Infographic showing various Program Assistant Nonprofit job openings in Arizona as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Assistant

Private Corporation

Fountain Hills, AZ • On-site

$17.50 - $23.50/hr

Full-time

Medical, Dental, Vision, Life, PTO

Re-posted 28 days ago

Job description

Administrative Assistant

Job Description

Reports to

President

Status

Full-time, non-exempt

Location

Arizona-based; occasional travel


Position Summary

The Administrative Assistant provides organizational, clerical, and coordination support across the corporation, a heavy civil and general construction contractor.

This is a high-trust, detail-driven role that keeps the organizations’ calendars, documents, communications, and logistics running smoothly. The right person is organized, discreet, proactive, and comfortable shifting between a construction operations context and a nonprofit program context within the same day.

Core Responsibilities (Both Organizations)

  • Manage calendars, schedule meetings, and coordinate travel and lodging for leadership and staff.
  • Draft, proofread, and format correspondence, memos, agendas, and meeting minutes.
  • Maintain organized digital and physical filing systems with consistent naming and version control.
  • Process expense reports, intake invoices, and support bookkeeping by routing documents to the appropriate entity.
  • Track action items from meetings and follow up to ensure deadlines are met.
  • Serve as a professional first point of contact for calls, emails, visitors, and client coordination.
  • Assist with project documentation: logging RFIs, submittals, and correspondence, and helping maintain project files.
  • Coordinate with subcontractors, vendors, and clients (including tribal DOTs and federal contacts) to schedule meetings and gather paperwork.
  • Support intake of certified payroll, accounts payable, and compliance documents for project records.
  • Help assemble bid packages, meeting presentations, and progress report materials.
  • Maintain equipment, insurance, licensing, and certification records and track renewal dates.
  • Provide logistics support for trainings and annual events.
  • Maintain membership, sponsor, and contact records, and support outreach and follow-up.
  • Assist with the coompany newsletter, podcast, and communications administration (scheduling, formatting, distribution).
  • Support grant and training program administration, including assembling submission packages and tracking deadlines.
  • Help coordinate workshops and training sessions, including participant communications and materials.

Required Qualifications

  • High school diploma or equivalent; associate’s degree or relevant coursework preferred.
  • 2+ years of administrative, office coordination, or executive support experience.
  • Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and comfort learning new software.
  • Excellent written and verbal communication, with strong attention to detail and accuracy.
  • Proven ability to prioritize, multitask, and manage competing deadlines across multiple stakeholders.
  • High level of discretion and professionalism handling confidential business, financial, and personnel information.

Preferred Qualifications

  • Familiarity with construction administration, government/federal contracting, or nonprofit operations.
  • Experience with federal grants
  • Understanding of or experience working with tribal communities and a commitment to respectful engagement.
  • Bookkeeping or basic accounting familiarity (e.g., QuickBooks).

Key Competencies

  • Organization and follow-through
  • Adaptability across two distinct work contexts
  • Initiative and sound judgment with limited supervision
  • Clear, professional communication
  • Reliability and confidentiality