Program Administrator Jobs in Buffalo, NY (NOW HIRING)

Position Details
Position Information
Position Title
Part Time Program Administrator - Workforce Development Center
Position Category
Part Time Staff
Position Status
12 Month
FLSA
Non-Exempt
Advertised Salary
$25.88 per hour
Department
Workforce Development
Working Hours
up to 28 hours per week; Days and hours may vary
General Description
SUNY Niagara is seeking a dynamic, organized, and community-focused Part-Time Program Administrator to join our Workforce Development team. This position plays a vital role in connecting individuals with education and training opportunities that lead to meaningful careers while helping local employers develop a highly skilled workforce.
The successful candidate will coordinate workforce training programs from planning through implementation, recruit and advise prospective students, cultivate partnerships with community organizations and employers, and ensure high-quality educational experiences for participants.
At SUNY Niagara, you'll have the opportunity to make a lasting impact by helping individuals gain the education and skills needed to achieve their career goals while supporting the workforce needs of our region. You'll work alongside dedicated faculty, staff, employers, and community partners in a collaborative and mission-driven environment. SUNY Niagara's exceptional work environment fosters growth and personal fulfillment. As an employee, you can expect:
Professional Growth: SUNY Niagara cares about employees' professional advancement and development. You will have access to ongoing training, programs, and workshops. We support career growth and encourage employees to pursue further education.
Welcoming Culture: SUNY Niagara values the principles of equity, diversity, inclusion, and social justice as they create a sense of belonging for our students and employees. We foster a collaborative culture that respects and appreciates different perspectives, ideas, and backgrounds which contribute to the richness of our institution. We believe that our diverse, inclusive community enriches the experiences of students and employees alike.
Meaningful Work: At SUNY Niagara, your work will directly impact the lives of our students and the region we serve. Our college is for all who are passionate about teaching and focused on supporting students. Our small class sizes facilitate engagement. You will shape students' futures, prepare them for successful careers, and empower them to contribute to society. Your dedication and expertise will propel students to achieve their educational goals.
Become part of an institution that values employees, positively impacts students' lives, and invests in its community.
Typical Work Activities

• Enhancing department and organization reputation by contributing to programming plans and reviews; resolving problems; identifying trends; implementing change.
• Creating and delivering recruitment presentations to individuals and groups both inside and outside of SUNY Niagara.
• Meeting financial objectives by forecasting requirements and assisting in the preparation of the annual budget; scheduling expenditures; initiating corrective actions.
• Updating job knowledge and staying current with licensing requirements and curriculum changes.
• Achieving operational objectives by organizing office operations and procedures; preparing faculty appointment letters; controlling correspondence; reviewing contracts; purchasing, delivering, or shipping class supplies when required by partner agencies.
• Keeping management informed by reviewing and analyzing special reports of new trends in the industry and alternative educational delivery and programs.
• Following procedures for retention, protection, retrieval, transfer, and disposal of records.
• In collaboration with the Human Resources department, advertising for vacancies, interviewing and onboarding new instructors. Ongoing evaluation of employees; planning, monitoring, and appraising job results.

Record Keeping:

• Collecting resumes, syllabi, student learning outcomes, student evaluations, weekly attendance sheets, and evaluations for each class.
• Maintaining a database of all students for annual reporting.
• Assisting with data entry for any necessary reporting.
• Collecting and retaining all necessary classroom records in compliance with funder, relevant agency, and SUNY Niagara policies.
• Inventorying of equipment, source equipment/supplies, and obtaining required bids per college policy, remaining compliant with mandated equipment rotation.

Instructor Oversite:

• Generating appointment letters for each instructor.
• Monitoring instructor time and attendance, approving time in Banner per college policy.
• Observing class sessions when necessary.

Class/Student Responsibilities:

• Developing a plan for program offerings each year.
• Developing course schedules in collaboration with faculty.
• Ensuring information for classes and funding is accurate and up-to-date on the Workforce Development Website.
• Advertising and marketing programs.
• Recruiting and registering students, responding to student questions in an accurate and timely fashion and where necessary, providing students with funding assistance and career guidance.
• Responding to funders and potential students in a timely and accurate fashion.
• Actively engaging and meeting with businesses, funders' agencies, and others to promote program offerings and facilitate job placement, internships, and apprenticeships for students.
• Attending internal and external events to promote program offerings to potential students.
• Working with current funders (i.e. NFHA, SEIU, Access-VR, etc.) to register and provide necessary documentation for funding as established by funder.
• Ensuring that rooms have been reserved and students and instructors are aware.
• Ordering books, materials, and PPE required for courses.
• Coordinating with bookstore and security to notify students when they are able to obtain college ID's and purchase required textbooks.
• Providing class roster, sign in sheets, and other necessary materials to instructors.
• Confirming technology needs of instructors and providing access to college computers.
• Regularly collecting attendance rosters, ensuring they are signed and when necessary, provided to the Business Office so they may bill funded students.
• Other duties as assigned.

Essential Functions
Must be able to communicate verbally and in writing; must be able to relate effectively to diverse populations; must be able to operate a computer to maintain records and produce written reports; must be able to make presentation to groups; must be organized and able to maintain files and accurate records; must be able to physically perform the duties of the position to include travel within the local community.
Required Qualifications

• Associate Degree;
• Administrative experience;
• Experience with Microsoft Office;
• Experience working with diverse populations;
• Some experience with sales, marketing and/or student or participant recruitment.

Desirable Qualifications

• Bachelor or Master's Degree;
• Supervisory experience;
• Experience with admissions;
• Familiarity with community agencies;
• Experience with presentations and/or tabling.

License(s)/Certifications
About SUNY Niagara
SUNY Niagara is a thriving educational institution located between the picturesque landscapes of Niagara Falls and the vibrant city of Buffalo, NY. Our college serves a diverse student population and is committed to providing a supportive and inclusive learning environment. With a commitment to academic excellence and student success, SUNY Niagara offers a supportive and collaborative environment for both faculty and staff.
SUNY Niagara is an accredited institution of higher education that offers high-quality academic programs leading to degrees and certificates that are supported by outstanding student services. The top 4 majors of our students are Liberal Arts and Sciences, Nursing, Psychology, and Criminal Justice. In 2023, SUNY Niagara ranked #1 in graduation rate among community colleges in New York State!
SUNY Niagara provides a variety of cultural, athletic, social, and international experiences, as well as community education, small business, and workforce development that supports economic development that positively impacts the quality of life of valued stakeholders. The college operates through a collegial model of shared governance and transparency and is accountable for meeting the highest standards of professionalism and integrity.
SUNY Niagara has two locations in western New York consisting of 287 acres and 11 buildings. The Sanborn, campus is minutes from Buffalo, Niagara Falls, and the Canadian border and is centrally located between the county's three main cities of Lockport, Niagara Falls, and North Tonawanda. The Sanborn campus offers a traditional college experience with world-class academics, knowledgeable faculty members, state-of-the-art classrooms, NJCAA athletics, and on-campus housing. We continue to invest in our facilities with the addition of the Learning Commons Center, which has become the nucleus of the campus; a place for faculty to collaborate and help students develop critical thinking skills while incorporating state-of-the-art technology and innovative student support services. We also modernized our campus dining commons, providing quality meal options in a sleek, comfortable, collaborative environment.
The Niagara Falls Culinary Institute (NFCI) is located in the heart of one of the world's biggest tourist destinations, Niagara Falls. Fully outfitted with modern labs and tools for students to use as they train in both classic and trendy techniques, NFCI is home to Culinary Arts, Baking and Pastry Arts, and Hospitality programs. The college also operates Savor, a fine dining restaurant, and La Patisserie, a European-style pastry café, at NFCI.
Our college nurtures and empowers its students and employees in ways that recognize and value our common humanity as well as the richness of our diversity. SUNY Niagara welcomes applicants who want to join a leading regional institution that provides a dynamic, educational environment, responds to students' current and emerging needs, and strengthens its community. At SUNY Niagara we embrace diversity and promote inclusion throughout the institution by recognizing, accepting, and celebrating differences within our campus and surrounding communities. Therefore, we desire and pursue candidates who share those principles and encourage applicants from all backgrounds to apply to our positions.
EEO Statement
SUNY Niagara does not discriminate and prohibits harassment or discrimination related to any protected category including creed, ethnicity, citizenship, national origin, sex, gender, pregnancy, disability, marital status, political or social affiliation, age, race, color, veteran status, military status, religion, sexual orientation, domestic violence status, genetic information, gender identity, gender expression or perceived gender. Women, minorities, veterans and individuals with disabilities are encouraged to apply.
Posting Detail Information
Posting Number
S389P
Open Date
07/15/2026
Close Date
Open Until Filled
Yes
Special Instructions Summary
For full consideration applications must be submitted by August 9th. If a viable candidate is not found during the initial review, applications submitted after August 9th will be considered
SUNY Niagara considers only those applications that clearly demonstrate the applicant meets all required qualifications as indicated on the posting, please review the qualifications before applying. Persons meeting the required qualifications as stated above should submit the following:
• cover letter that addresses each of the qualifications
• resume
• unofficial transcripts
• names and contact information for three (3) current, work related references
Incomplete packets will be rejected for lack of information.