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Procurement Administrative Assistant Jobs (NOW HIRING)

Layton

Procurement Administrative Assistant

Sandy, UT · On-site

The ideal candidate will assist with the daily administrative operations of the procurement department, ensuring the smooth and efficient handling of purchase orders, supplier communications, and ...

Sulzer AG

Procurement Admin Assistant

La Porte, TX · On-site

$18.75 - $23.75/hr

Procurement Administrative Assistant REPORTS TO: Procurement Supervisor FUNCTIONS: Responsibilities shall include the following: Procurement Department o Assist with purchase orders and to forward ...

Legends Global

Administrative Assistant

Detroit, MI · On-site

$16.50 - $22.25/hr

Procurement & Purchasing Support • Provide administrative support for Purchasing Department operations. • Assist with maintaining purchasing records, purchase requisitions, purchase orders ...

Sigma

Administrative Assistant

Boston, MA · On-site

$19.50 - $26.25/hr

Administrative Assistant Sigma Inc. is seeking a detail-oriented and highly organized ... Manage procurement and inventory processes, including ordering office supplies, research materials ...

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Procurement Administrative Assistant information

What is a procurement administrative assistant?

Procurement Administrative Assistants are professionals who support the procurement or purchasing department within an organization. They handle administrative tasks such as processing purchase orders, maintaining records, communicating with vendors, and assisting with inventory management. Their role ensures that procurement operations run smoothly and efficiently, helping the organization acquire goods and services as needed. They also help with preparing reports, tracking orders, and coordinating with other departments to fulfill procurement needs.

What are the key skills and qualifications needed to thrive as a procurement administrative assistant?

To thrive as a Procurement Administrative Assistant, you typically need strong organizational abilities, attention to detail, and a background in business administration or a related field. Familiarity with procurement software (such as SAP or Oracle), purchase order systems, and general office applications like Microsoft Excel is often required. Excellent communication, time management, and problem-solving skills help you build relationships with vendors and support efficient team operations. These competencies ensure accurate processing of orders, compliance with company policies, and smooth procurement workflows.

What are some common challenges faced by procurement administrative assistants, and how can they be managed effectively?

Procurement Administrative Assistants often juggle multiple tasks such as managing purchase orders, tracking deliveries, and coordinating with suppliers and internal teams. A common challenge is handling tight deadlines while ensuring accuracy in documentation and compliance with procurement policies. Effective time management, strong organizational skills, and clear communication with both vendors and colleagues are key to overcoming these challenges. Many organizations provide digital tools and workflow systems to help streamline tasks, but proactive follow-up and attention to detail are essential for success in this role.

What is the difference between Procurement Administrative Assistant vs Procurement Coordinator?

AspectProcurement Administrative AssistantProcurement Coordinator
CredentialsHigh school diploma or equivalent; some roles may require certification in procurement or administrative supportAssociate's or bachelor's degree in business, supply chain, or related field; certifications like CPSM are a plus
Work EnvironmentOffice setting, supporting procurement teams with administrative tasksOffice or warehouse setting, involved in coordinating procurement activities and supplier relations
Employer & Industry UsageCommon in government, manufacturing, and retail sectorsPrevalent in corporate, government, and logistics industries
Search & Comparison IntentOften searched for by those seeking entry-level procurement support rolesOften compared for roles with more responsibility in procurement processes

While both roles support procurement functions, the Procurement Administrative Assistant primarily handles administrative tasks, whereas the Procurement Coordinator takes on more coordination and operational responsibilities within procurement processes.

Is procurement a stressful job?

Procurement administrative assistants often handle multiple tasks such as order processing, vendor communication, and record keeping, which can be demanding. The job's stress level depends on workload, deadlines, and organizational environment, but strong organizational skills and attention to detail help manage pressure effectively.

What cities are hiring for Procurement Administrative Assistant jobs?

Cities with the most Procurement Administrative Assistant job openings:

What states have the most Procurement Administrative Assistant jobs?

States with the most job openings for Procurement Administrative Assistant jobs include:

What are popular job titles related to Procurement Administrative Assistant jobs?

For Procurement Administrative Assistant jobs, the most frequently searched job titles are:

Procurement Administrative Assistant jobs near you
Infographic showing various Procurement Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Procurement Administrative Assistant

Palm Bay, FL • On-site

Dynatech International LLC
11 - 50 employees
Learn more about Dynatech International LLCexternal

$37K - $50K/yr

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 20 days ago

Key responsibilities

  • Enter vendor quotes into procurement systems and attach relevant documentation.

  • Generate Vendor Purchase Orders (VPOs), verify their accuracy, and ensure compliance with vendor protocols.

  • Coordinate with vendors to complete supplier documentation, retrieve W-9s, and follow up on payment terms.

Job description

Job Title: Procurement Administrative Assistant

Department: Operations

Reports to: Director of Procurement and Vendor Management

Location: Palm Bay, FL

Company Overview: Established in 1973, Dynatech International is a Commercial and Defense supply chain company providing long term, complex procurement, engine overhaul, rotable and repair management services, manufacturing, and kitting solutions across land, air, sea, and space programs. Dynatech’s proprietary database, the Defense Logistics Management System (DLMS®), empowers us to mitigate supply chain risk, and provide quality supply chain solutions in a cost-effective manner that enhances operational readiness for over 2,000 weapons systems and platforms.

THIS IS AN ON-SITE POSITION IN PALM BAY FL

Position Overview: The Procurement Administrative Assistant is a key contributor to the efficiency and success of our procurement team, providing essential administrative support that underpins our procurement and vendor management activities. In this dynamic and fast-paced role, you will be a central figure in our operations, directly supporting the acquisition processes that drive our business forward. By managing critical data, coordinating with vendors, and ensuring seamless administrative functions, you will play an integral role in optimizing the supply chain and enhancing the overall effectiveness of our procurement strategy. Your efforts will directly impact our ability to deliver high-quality goods and services that are crucial to the organization’s continued growth and success.

Primary Responsibilities:

  • Accurately enter vendor quotes into procurement systems and attach relevant documentation as required.
  • Input screen pricing data per instructions, ensuring accuracy and alignment with vendor submissions.
  • Perform bulk uploads of vendor pricing and inventory information to maintain up-to-date records.
  • Communicate with vendors to retrieve pricing and information on open requests as directed by sourcing specialists.
  • Generate Vendor Purchase Orders (VPOs), verify accuracy, and ensure compliance with approved vendor protocols.
  • Maintain the Approved Supplier List (ASL) spreadsheet and complete ASL self-certification forms as necessary. Coordinate with vendors to complete the Supplier Survey form and retrieve current W-9s for records.
  • Coordinate applications for net 30 payment terms with vendors and follow up to ensure timely processing.
  • Compile and distribute the open sourcing report twice daily to keep the team informed of sourcing status.
  • Develop and update sales progress reports in the Pentagon system, ensuring timely and accurate reporting.
  • Support the procurement team with data entry functions and various administrative tasks to enhance overall efficiency.
  • Train new hires on company processes and assist with setting up access to vendor and research websites.
  • Undertake additional responsibilities as assigned by the executive leadership team, contributing to overall company objectives.

Experience, Knowledge, and Skill Requirements:

  • Associate degree (AA) or equivalent combination of two to four years of relevant experience.
  • Strong attention to detail, organizational skills, and interpersonal communication abilities.
  • Ability to solve practical problems and handle high pressure situations with changing priorities.
  • General understanding of business operations with the ability to identify improvement opportunities and demonstrate the value of recommendations.
  • Proficiency in Microsoft Office applications is required.

We offer a comprehensive benefits package which includes health, dental, vision, & life insurance, and 401k Retirement plan.