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Procurement Secretary Jobs (NOW HIRING)

SPS Consulting LLC

Secretary

Rockville, MD · On-site

Position: Secretary Location: Montgomery County SPS Consulting seeks enthusiastic and organized ... Procurement (75%) * Maintain the current contract database, including updating contract expiration ...

SPS Consulting

Secretary

Rockville, MD · On-site

Secretary SPS Consulting seeks enthusiastic and organized Secretary to provide administrative ... Procurement (75%) * Maintain the current contract database, including updating contract expiration ...

Akima

Secretary (Full-Time)

Loveland, CO · On-site

Secretary Position Akima Facilities Operations AFO is looking for a secretary to work in Loveland ... timekeeping, financial, procurement, and travel. * Prepare in final format from draft or ...

Akima, LLC

Secretary (Full-Time)

Loveland, CO · On-site

The Secretary maintains a close and highly responsive relationship to the day-to-day activities of ... timekeeping, financial, procurement, and travel. * Prepare in final format from draft or ...

NANA Regional Corp

Secretary (Full-Time)

Loveland, CO · On-site

The Secretary maintains a close and highly responsive relationship to the day-to-day activities of ... timekeeping, financial, procurement, and travel. * Prepare in final format from draft or ...

Rutgers University

Secretary III UCHC ADTC

Avenel, NJ · On-site

Navigates various internet based systems for procurement. Assists with performance improvement ... Graduation from an accredited program in secretarial studies plus two (2) years of full-time ...

Rutgers University

Secretary III UCHC SWSP

Bridgeton, NJ · On-site

$26.16/hr

Navigates various internet based systems for procurement. Assists with performance improvement ... Graduation from an accredited program in secretarial studies plus two (2) years of full-time ...

Rutgers University

Secretary III UCHC ADTC

Avenel, NJ · On-site

$26.16/hr

Navigates various internet based systems for procurement. Assists with performance improvement ... Graduation from an accredited program in secretarial studies plus two (2) years of full-time ...

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Procurement Secretary information

See salary details

$29.5K

$48.6K

$57K

How much do procurement secretary jobs pay per year?

As of Sep 8, 2026, the average yearly pay for procurement secretary in the United States is $48,559.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,500.00 and $52,000.00 per year, depending on experience, location, and employer.

What does a procurement secretary do?

A Procurement Secretary provides administrative and clerical support to a company's procurement or purchasing department. Their responsibilities typically include managing purchase orders, maintaining supplier records, handling correspondence with vendors, scheduling meetings, and assisting with the documentation required for procurement processes. They play a crucial role in ensuring that purchasing operations run smoothly by organizing files, tracking deliveries, and preparing reports. Attention to detail and strong organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as a procurement secretary, and why are they important?

To thrive as a Procurement Secretary, you need strong organizational abilities, attention to detail, and experience with procurement or administrative processes, often supported by a diploma or relevant certification. Familiarity with procurement management software, ERP systems, and standard office applications like MS Office is typically required. Excellent communication, time management, and multitasking skills help you coordinate with vendors and internal teams efficiently. These skills ensure smooth procurement operations, accurate documentation, and compliance with company policies.

What are the main challenges a procurement secretary might face in supporting a busy procurement team?

A Procurement Secretary often manages multiple priorities such as coordinating supplier communications, maintaining accurate records, and scheduling meetings for procurement officers. One common challenge is keeping up with tight deadlines while ensuring that all documentation, such as purchase orders and contracts, is accurate and compliant with company policies. Effective organization and attention to detail are essential, as is the ability to communicate clearly with both internal teams and external vendors. Familiarity with procurement software and adaptability to changing priorities also help in overcoming these challenges.

What is the difference between Procurement Secretary vs Purchasing Assistant?

AspectProcurement SecretaryPurchasing Assistant
CredentialsHigh school diploma; some roles may prefer certifications in procurement or administrationHigh school diploma; some roles may require basic purchasing or administrative certifications
Work EnvironmentOffice setting, supporting procurement or purchasing departmentsOffice environment, assisting purchasing or procurement teams
Employer & Industry UsageUsed in corporate, government, and non-profit sectors involved in procurementCommon in retail, manufacturing, and corporate sectors for supporting purchasing activities

The Procurement Secretary and Purchasing Assistant roles share similarities in supporting procurement activities within organizations. While both work in office settings and require similar educational backgrounds, the Procurement Secretary often handles more administrative and coordination tasks related to procurement processes, whereas the Purchasing Assistant focuses more on assisting with purchase orders and supplier communication. Understanding these differences can help job seekers identify the right role based on their skills and career goals.

Does procurement secretary make a lot of money?

A procurement secretary's salary varies depending on experience, location, and the organization, but it generally falls within administrative support roles with moderate pay. Salaries can increase with certifications, such as Certified Purchasing Professional (CPP), and experience in procurement processes. Overall, it is not typically considered a high-paying position compared to other procurement or managerial roles.

What states have the most Procurement Secretary jobs?

States with the most job openings for Procurement Secretary jobs include:

What are popular job titles related to Procurement Secretary jobs?

For Procurement Secretary jobs, the most frequently searched job titles are:

Procurement Secretary jobs near you
Infographic showing various Procurement Secretary job openings in the United States as of August 2026, with employment types broken down into 95% Full Time, 2% Part Time, and 3% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $48,559 per year, or $23.3 per hour.

Secretary

Rockville, MD • On-site

SPS Consulting LLC
Business Management Consulting • 51 - 200 employees
Learn more about SPS Consulting LLCexternal

Full-time

Medical

Re-posted 26 days ago

Job description

Position: Secretary
Location: Montgomery County
SPS Consulting seeks enthusiastic and organized Secretary to provide administrative support to the Administrative Services team in the areas of Procurement and Account Payable/Receivable.
Duties may be varied but fall under extensive office and administrative support services, including:
Procurement (75%)
  • Maintain the current contract database, including updating contract expiration dates, insurance expiration dates, and vendor contact information
  • Track contract expiration dates, renewal timelines, and insurance renewals
  • Request and collect insurance certificates from vendors and coordinate review/approval with Risk Management before sharing with Procurement
  • Request mandatory insurance requirements from Risk Management for new contracts and solicitations
  • Prepare new contracts, amendments, solicitation documents, and transmittal memoranda using established templates
  • Prepare scoring sheets for the Qualification and Selection Committees using established templates
  • Assist with verifying pricing/points calculations
  • Create and maintain a spreadsheet for allowable fees under benefits contracts
  • Maintain the encumbrance tracking spreadsheet for non-benefits contracts
  • Maintain the expenditure tracking spreadsheets for selected contracts including, Personify Health, CPS, Concentra, and Bolton contracts to better inform management on spending and future encumbrance needs.
  • Create and maintain a spreadsheet tracking fiscal year encumbrances for direct purchase orders that are not issued under existing contracts.
Fiscal/Accounts (25%)
  • Initiate health insurance invoices into Oracle
  • Assist with reconciling and recording group insurance revenue and billing remittances
  • Review and initiate non-health insurance invoice payments
  • Tuition assistance support for vendor payments
  • Assist with Outside Agency billing invoices
Requirements:
  • Considerable experience is required, including experience with assignment-specific word processing and/or spreadsheet software.
  • Requires specialized knowledge of legal documents and processes in order to type and prepare a variety of documents
  • Proficient in typing and Microsoft Office applications with good editing skills
  • Take and transcribe dictation, research files and records, etc.
  • Possess a friendly and courteous demeanor and is able to work with witnesses and customers
  • Ability to efficiently operate office equipment, including desktop computers, fax machine, copier and printers

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