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Procurement Secretary Jobs (NOW HIRING)

Cal Poly Pomona

Procurement Coordinator

Pomona, CA · On-site

$4.0K - $4.1K/mo

Procurement Coordinator Apply now Job no: 561449 Work type: Staff Location: Pomona Categories: Unit ... secretarial work. * Experience in working independently, ability to set priorities and be ...

CalPolyPomona

Procurement Coordinator

Pomona, CA · On-site

$4.0K - $4.1K/mo

Procurement Coordinator Apply now Job no: 561449 Work type: Staff Location: Pomona Categories: Unit ... secretarial work. * Experience in working independently, ability to set priorities and be ...

Hive Group LLC

Procurement Analyst - SME

Huntsville, AL · On-site

We are seeking a highly skilled elite Procurement Analyst Subject Matter Expert to drive strategic ... Analyze, interpret, and operationalize high-level guidance from the Office of the Secretary of ...

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Procurement Secretary information

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$29.5K

$48.6K

$57K

How much do procurement secretary jobs pay per year?

As of Sep 9, 2026, the average yearly pay for procurement secretary in the United States is $48,559.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,500.00 and $52,000.00 per year, depending on experience, location, and employer.

What does a procurement secretary do?

A Procurement Secretary provides administrative and clerical support to a company's procurement or purchasing department. Their responsibilities typically include managing purchase orders, maintaining supplier records, handling correspondence with vendors, scheduling meetings, and assisting with the documentation required for procurement processes. They play a crucial role in ensuring that purchasing operations run smoothly by organizing files, tracking deliveries, and preparing reports. Attention to detail and strong organizational skills are essential for this role.

What are the key skills and qualifications needed to thrive as a procurement secretary, and why are they important?

To thrive as a Procurement Secretary, you need strong organizational abilities, attention to detail, and experience with procurement or administrative processes, often supported by a diploma or relevant certification. Familiarity with procurement management software, ERP systems, and standard office applications like MS Office is typically required. Excellent communication, time management, and multitasking skills help you coordinate with vendors and internal teams efficiently. These skills ensure smooth procurement operations, accurate documentation, and compliance with company policies.

What are the main challenges a procurement secretary might face in supporting a busy procurement team?

A Procurement Secretary often manages multiple priorities such as coordinating supplier communications, maintaining accurate records, and scheduling meetings for procurement officers. One common challenge is keeping up with tight deadlines while ensuring that all documentation, such as purchase orders and contracts, is accurate and compliant with company policies. Effective organization and attention to detail are essential, as is the ability to communicate clearly with both internal teams and external vendors. Familiarity with procurement software and adaptability to changing priorities also help in overcoming these challenges.

What is the difference between Procurement Secretary vs Purchasing Assistant?

AspectProcurement SecretaryPurchasing Assistant
CredentialsHigh school diploma; some roles may prefer certifications in procurement or administrationHigh school diploma; some roles may require basic purchasing or administrative certifications
Work EnvironmentOffice setting, supporting procurement or purchasing departmentsOffice environment, assisting purchasing or procurement teams
Employer & Industry UsageUsed in corporate, government, and non-profit sectors involved in procurementCommon in retail, manufacturing, and corporate sectors for supporting purchasing activities

The Procurement Secretary and Purchasing Assistant roles share similarities in supporting procurement activities within organizations. While both work in office settings and require similar educational backgrounds, the Procurement Secretary often handles more administrative and coordination tasks related to procurement processes, whereas the Purchasing Assistant focuses more on assisting with purchase orders and supplier communication. Understanding these differences can help job seekers identify the right role based on their skills and career goals.

Does procurement secretary make a lot of money?

A procurement secretary's salary varies depending on experience, location, and the organization, but it generally falls within administrative support roles with moderate pay. Salaries can increase with certifications, such as Certified Purchasing Professional (CPP), and experience in procurement processes. Overall, it is not typically considered a high-paying position compared to other procurement or managerial roles.

What states have the most Procurement Secretary jobs?

States with the most job openings for Procurement Secretary jobs include:

What are popular job titles related to Procurement Secretary jobs?

For Procurement Secretary jobs, the most frequently searched job titles are:

Procurement Secretary jobs near you
Infographic showing various Procurement Secretary job openings in the United States as of August 2026, with employment types broken down into 95% Full Time, 2% Part Time, and 3% Contract. Highlights an 87% Physical, 5% Hybrid, and 8% Remote job distribution, with an average salary of $48,559 per year, or $23.3 per hour.

Administrative Secretary

Salt Lake City, UT • On-site

Utah Division of Human Resource Management
See more jobs at Utah Division of Human Resource Managementexternal

$17.31 - $25/hr

Other

Re-posted 6 days ago

Job description

Administrative Secretary
FT / PT Status - Full-Time
Benefits Eligibility - This position is eligible for a full benefits package.
Salary - $17.31 - $25.00 Hourly Wage
Remote Work / In-Office - HybridRecruiter - Elida Barrera | ebarrera@utyah.gov | 385-295-7911
Application Deadline - 9/8/2026*
*This job posting may close at any time after the minimum advertising period of three (3) business days has passed, should a sufficient applicant pool be received. Applicants are encouraged to apply as early as possible.
Key Responsibilities
The Child Nutrition Programs Administrative Secretary provides administrative, operational, and organizational support team members. This position coordinates communications, meetings, procurement, travel, financial processes, records management, website and accessibility compliance, conference logistics, and onboarding/offboarding activities. The role supports efficient program operations, timely communication, regulatory compliance, and high-quality service to school districts, community partners, vendors, and internal staff.
Distinguishing Characteristics
This position is distinguished by its broad responsibility for coordinating complex administrative functions across multiple Child Nutrition Programs and operational areas. The incumbent serves as a central point of coordination for leadership, staff, external
stakeholders, vendors, and school districts while supporting processes that require discretion, accuracy, independent judgment, and knowledge of agency procedures.
Work may include interpreting and applying administrative policies, resolving procedural issues, improving workflow, documenting standard operating procedures, and supporting compliance with state, federal, and agency requirements.
Examples of Tasks
  • Coordinate calendars, meetings, agendas, materials, minutes, and follow-up activities for the CNP Director and leadership team.
  • Serve as a resource to staff, sponsors, vendors, school districts, and the public by providing information, routing requests, and identifying appropriate next steps.
  • Prepare, review, process, and maintain correspondence, forms, reports, agreements, invoices, purchase requests, travel documents, and other records for accuracy and completeness.
  • Coordinate procurement, purchasing, memberships, print orders, office supplies, equipment inventory, and invoice tracking in accordance with agency procedures.
  • Draft data containing potentially-confidential information
  • Manage travel and conference logistics, including registrations, travel approvals, hotel and flight coordination, reimbursement documentation, and compliance with state travel policies.
  • Draft, edit, format, and distribute program communications, including newsletters, announcements, templates, website content, meeting materials, and reports.
  • Support accessibility compliance by reviewing, correcting, and maintaining documents, presentations, spreadsheets, websites, and training materials to meet accessibility standards.
  • Plan and support statewide conferences, trainings, meetings, and special events, including logistics, materials, communications, participant support, and post-event follow-up.
  • Support hiring, onboarding, offboarding, equipment setup, information technology requests, building access, and orientation activities for CNP staff.
  • Maintain organized electronic and physical files, records, shared calendars, contact lists, desk procedures, and operational resources.
Qualifications
Knowledge, Skills, and Abilities
Knowledge
  • Administrative and office management practices, including scheduling, records management, correspondence, document control, and customer service.
  • Government purchasing, procurement, invoicing, travel, reimbursement, and financial support processes.
  • Business communication methods, including newsletters, website updates, public notices, meeting materials, and stakeholder communications.
  • Accessibility requirements and best practices for documents, presentations, spreadsheets, websites, and digital communications.
  • State and agency licensed and supported IT and business systems.
  • Child Nutrition Program operations, program requirements, terminology, timelines, and administrative requirements sufficient to support program staff and stakeholders.
Skills
  • Business writing skills are used to provide clear written and verbal communication to prepare correspondence, reports, meeting notes, newsletters, and public-facing materials.
  • Organize and prioritize multiple projects, deadlines, meetings, travel requests, and administrative assignments with accuracy and attention to detail.
  • Draft data containing potentially-confidential information
  • Provide responsive customer service and build effective working relationships with staff, vendors, school districts, sponsors, and partner organizations.
  • Use technology and business systems to manage calendars, documents, data, communications, workflows, and records.
  • Plan events and meetings, coordinate logistics, track decisions, and support follow-up through completion.
  • Review documents and process requests carefully to identify errors, missing information, inconsistencies, or compliance concerns.
Abilities
  • Maintain confidentiality and exercise discretion when handling sensitive information, personnel matters, and internal communications.
  • Work independently while supporting multiple leaders, teams, programs, and priorities.
  • Interpret and apply procedures, policies, timelines, and instructions to complete administrative work accurately.
  • Anticipate needs, solve routine procedural issues, and recommend process improvements to increase efficiency and consistency.
  • Communicate effectively with diverse audiences and adjust messages for the purpose, audience, and communication channel.
  • Learn new software, systems, policies, and procedures and apply them in a changing work environment.
  • The ability to listen to and understand information and ideas presented through spoken words and sentences.
Other Requirements
  • The ability to read and understand information and ideas presented in writing.
  • Work is generally performed in a standard office setting that is adequately lighted, heated, and ventilated.
  • Work may require sitting for extended periods, using a computer and office equipment, walking, standing, bending, carrying light items, and occasional local travel.
  • Must be able to lift 50 pounds, as needed, for materials, supplies, equipment, or event support.
  • Employment is subject to applicable state, agency, and division policies, procedures, background requirements, and training expectations.
About the Role
Location -
250 East 500 South
Salt Lake City, Utah, 84111
United States
Background Check Required - Yes
Drug Test Required - No
Schedule Code - AE - Employees of the State Board of Edu. This is a career service exempt at will position.
Why You Should Join Our TeamIn Utah, we believe hard work is important, but balance is essential. Finding work/life balance is a vital element to our culture. To find out more about WHY Utah, click here. Other benefits may include:
  • Job Stability: Enjoy the security and reliability of employment within a well-established organization.
  • Career Growth: Develop valuable skills and gain opportunities for leadership within a large organization.
  • Meaningful Work: Contribute to an important service that benefits the community and supports organizational goals.
  • Supportive Work Environment: Be part of a team that values cooperation, strong work ethics, and mutual support.

The AgencyFor more information please visit schools.utah.gov
EEO StatementThe State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. For accommodations, please contact (801) 957-9390.

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