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Preboarding Specialist Jobs (NOW HIRING)

STO Building Group Inc.

HR Specialist

Bala Cynwyd, PA · On-site

The HR Specialist, Onboarding & Programs, supports the HR Director and designated business units by ... This role manages the full preboarding and onboarding lifecycle, ensuring consistent, organized ...

Gopuff

Recruiting Operations Specialist

Philadelphia, PA · On-site

$55K - $65K/yr

As a Recruiting Operations Specialist, you will assist the team with moving candidates through the ... Partner with operations leaders to support preboarding and onboarding requirements, including ...

Gopuff

Recruiting Operations Specialist

Philadelphia, PA · On-site

$55K - $65K/yr

As a Recruiting Operations Specialist, you will assist the team with moving candidates through the ... Partner with operations leaders to support preboarding and onboarding requirements, including ...

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Preboarding Specialist information

What does a preboarding specialist do?

A Preboarding Specialist manages the onboarding process between a candidate’s job acceptance and their first day. They ensure all paperwork, background checks, and compliance requirements are completed. Additionally, they provide new hires with necessary company information, coordinate introductions, and help create a smooth transition into the organization. Their goal is to enhance the new hire experience and maintain engagement before their official start date.

What are the key skills and qualifications needed to thrive as a preboarding specialist?

To thrive as a Preboarding Specialist, you need strong organizational skills, attention to detail, and knowledge of onboarding processes, complemented by a background in human resources or business administration. Familiarity with HRIS systems, applicant tracking software, and digital document management tools is typically required. Outstanding communication, time management, and customer service skills help build rapport with new hires and internal stakeholders. These abilities are critical for ensuring a seamless transition for new employees and supporting positive first impressions of the organization.

What does a typical day look like for a preboarding specialist?

A typical day for a Preboarding Specialist involves coordinating with hiring managers, preparing welcome materials, and ensuring all employee paperwork, background checks, and pre-employment requirements are completed accurately and on time. You’ll frequently communicate with new hires to answer questions and guide them through the preboarding process, while also collaborating with HR and IT teams to set up system access. This role often requires juggling multiple tasks and deadlines, but it provides the rewarding experience of helping new employees feel prepared and welcomed from day one. If you enjoy process management and fostering positive introductions to a company, this position offers both structure and daily variety.

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Preboarding Specialist jobs near you
Infographic showing various Preboarding Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution.

Bilingual HR Preboarding Specialist

Avis Budget Group

Tulsa, OK • On-site

Full-time

Medical, Dental, Vision, Life, Retirement

Posted 19 days ago

Avis Budget Group rating

6.2

Company rating: 6.2 out of 10

Based on 183 frontline employees who took The Breakroom Quiz

145th of 174 rated vehicle equipment hire

Job description

Bilingual/ Additional language - Spanish (Preferred)
This position is based in office/ Tulsa, OK
Driven to be the Best
People. Performance. Purpose.
At Avis Budget Group, we're driven to be the best vehicle rental company in the world, together. Our 25,000 employees raise the bar every day, bringing different perspectives, taking ownership, and leading with integrity. We're defining the future of mobility with safe, sustainable solutions that move people, businesses, and communities forward.
The Bilingual Preboarding Specialist will help create a smooth and welcoming onboarding experience for new hires. As the first point of contact in a new employee's journey, you'll serve as a trusted guide-answering questions, helping them access key systems, and ensuring they're set up for success before their first day.
This role is ideal for someone who enjoys interacting with people, is comfortable using HR systems, and takes pride in delivering high-quality service. You'll work both independently and as part of a collaborative team focused on creating a positive first impression and supporting compliance and HR excellence.
What You'll Do:
  • Facilitate pre-hire welcome calls with new hires to explain onboarding steps and expectations.
  • Process I-9 documentation in Workday, ensuring compliance with all requirements.
  • Assist new hires with accessing Workday, Workjam, and UKG, including login support and troubleshooting.
  • Review and explain training requirements, including a suggested timeline for completion.
  • Respond to new hire inquiries through a case management system, documenting and escalating issues as needed using appropriate processes.
  • Research and resolve onboarding-related issues in a timely and professional manner.
  • Handle multiple onboarding tasks simultaneously, prioritizing according to urgency.
  • Work independently on routine responsibilities while supporting broader HR team goals.
  • Actively contribute to improving HR services, processes, and procedures to enhance employee satisfaction and performance.
  • Maintain compliance across all assigned HR shared service processes.
  • Navigate and utilize HR systems, including the Employee Portal, Self Service tools, Knowledge Base, and Case Management platform.
  • Meet service level agreements for task completion and support response times.

Perks You'll Get:
  • Access to Medical, Dental, Vision, Life and Disability insurance
  • Eligible to elect other voluntary benefits including: Group Legal, Identity Theft, Accident Insurance, FSA, additional life insurance coverages
  • 401(k) Retirement Plan with company matched contributions
  • Full training to learn the business and enhance professional skills
  • Employee discounts, including discounted prices on the purchase of Avis/Budget cars
  • Access to an Employee Assistance Program for services including counseling, financial and legal consultation, referrals for care service and more
  • Community involvement opportunities

What We're Looking For:
  • Minimum of a high school diploma; additional education is a plus.
  • At least 1 year of customer service experience, preferably in an HR or support setting.
  • Workday experience is preferred but not required.
  • Excellent oral and written communication skills to effectively assist and support new hires.
  • Strong problem-solving and customer service skills.
  • Exceptional organizational skills for tracking, documenting, and managing multiple cases.
  • High attention to detail and commitment to accuracy.
  • Ability to work independently while contributing to team success.
  • Proficient in Microsoft Office applications (Outlook, Word, Excel, etc.).

Who We Are:
Here at Avis Budget Group, you will be joining a team of 25,000 driven people, performing with purpose. Together, we're moving the future of transportation forward with our innovative, customer-focused solutions.
Our culture is performance driven, where we encourage and support each other to be at our best through leadership, training, tools, and rewards.
We are proud to make a positive difference to the lives of our colleagues, customers, and communities where we operate.
Avis Budget Group is an Equal Opportunity Employer - Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran or any other category protected by applicable law.
This advertisement does not constitute a promise or guarantee of employment. This advertisement describes the general nature and level of this position only. Essential functions and responsibilities may change as business needs require. The compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, with or without notice, subject to applicable law. This position may be with any affiliate of Avis Budget Group.
Tulsa
Oklahoma
United States of America

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