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Preboarding Specialist information

What does a preboarding specialist do?

A Preboarding Specialist manages the onboarding process between a candidate’s job acceptance and their first day. They ensure all paperwork, background checks, and compliance requirements are completed. Additionally, they provide new hires with necessary company information, coordinate introductions, and help create a smooth transition into the organization. Their goal is to enhance the new hire experience and maintain engagement before their official start date.

What are the key skills and qualifications needed to thrive as a preboarding specialist?

To thrive as a Preboarding Specialist, you need strong organizational skills, attention to detail, and knowledge of onboarding processes, complemented by a background in human resources or business administration. Familiarity with HRIS systems, applicant tracking software, and digital document management tools is typically required. Outstanding communication, time management, and customer service skills help build rapport with new hires and internal stakeholders. These abilities are critical for ensuring a seamless transition for new employees and supporting positive first impressions of the organization.

What does a typical day look like for a preboarding specialist?

A typical day for a Preboarding Specialist involves coordinating with hiring managers, preparing welcome materials, and ensuring all employee paperwork, background checks, and pre-employment requirements are completed accurately and on time. You’ll frequently communicate with new hires to answer questions and guide them through the preboarding process, while also collaborating with HR and IT teams to set up system access. This role often requires juggling multiple tasks and deadlines, but it provides the rewarding experience of helping new employees feel prepared and welcomed from day one. If you enjoy process management and fostering positive introductions to a company, this position offers both structure and daily variety.

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What job categories do people searching Preboarding Specialist jobs look for?

The top searched job categories for Preboarding Specialist jobs are:

Preboarding Specialist jobs near you
Infographic showing various Preboarding Specialist job openings in the United States as of August 2026, with employment types broken down into 87% Full Time, 11% Part Time, and 2% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution.

Preboarding Specialist I/Recruiter Assistant

Charleston, SC • On-site

MUSC
Hospitality Services • 10K+ employees

7.0

Company rating: 7.0 out of 10

Based on 201 frontline employees who took The Breakroom Quiz

414th of 893 rated healthcare providers

People enjoy working here

Recommended by students

Recommended by parents

Learn more about MUSCexternal

Full-time

Posted 6 days ago

Job description

Job Description Summary

The Preboarding Specialist I/Recruiter Assistant completes all activity related to the new hire process after an offer is accepted to Day 1 to include ensuring all pre-employment requirements are completed; new hires are cleared to attend new hire orientation; inputs all new hire information into HRIS; and ensures each new hire is on the orientation list. This position provides a weekly report on the number of candidates cleared and pending by the department. This role is a hybrid position and thus the ideal candidate will live in the greater Charleston, South Carolina or surrounding Preboarding Specialist I completes all activity related to the new hire process after an offer is accepted to Day One to include ensuring all pre-employment requirements are completed; new hires are cleared to attend new hire orientation; inputs all new hire information into OurDay and ensures each new hire is on the orientation list.

Entity

Medical University Hospital Authority (MUHA)

Worker Type

Employee

Worker Sub-Type​

Regular

Cost Center

CC004954 CHSCorp OH - Talent Acquisition

Pay Rate Type

Hourly

Pay Grade

Health-23

Scheduled Weekly Hours

40

Work Shift

Day (United States of America)

Job Description

The role of the Preboarding Specialist is to ensure a timely and thorough onboarding of new hires and nonpaid individuals. The Preboarding Specialist will serve as the primary customer service contact for questions from hiring managers and new hires regarding onboarding and orientation requirements. The successful candidate will be representing the department by communicating and interacting in a professional, quality customer-service oriented manner and providing excellent customer service to new hires and individuals seeking non-paid opportunities, as well as hiring managers and other departments. The Preboarding Specialist will be instrumental in creating a positive employee experience for new hires as they transition from applicants to employees. This position is an entry level human resources position with an existing career ladder for advancement.

***Candidates are required to be on site on Mondays as early as 7 am.***

Ability to work successfully and professionally with all levels of employees and candidates. 

Ability to understand basic technical concepts and explain them in simple terms. 

Quick learner. 

Ability to troubleshoot, identify improvements, and make simple decisions independently. 

Strong attention to detail with ability to prioritize and handle multiple tasks at once. 

Strong team player with a results driven approach and who can work with limited guidance. 

Energetic person with strong interpersonal and communication skills, including active listening.  

Strong Microsoft Suite experience. 

Heavy use of phone, computer and email applications. 

Demonstrated ability to pivot in an ever-changing environment. 

Experience with Spreadsheets preferred. 

Experience with Workday preferred

Additional Job Description

Associates ’s degree in Human Resources Management, Business Administration or related field from an accredited college or university, or High School Diploma or equivalent and two years of progressively responsible, business or customer service related experience in a fast pace work environment.  PHR or SHRM-CP certifications accepted in lieu of experience.  

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

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About MUSC Health

Sourced by ZipRecruiter

MUSC is located in Charleston, SC, frequently named one of the best places in America to live. If charming, historic, vibrant, cultural, and coastal are adjectives that you find appealing, it's all here. In Charleston, you might find yourself dining at a world class restaurant tonight and relaxing on a boat as you explore our many waterways tomorrow. You might stroll along cobblestone streets, amidst centuries old homes by day and attend a jazz concert by night. Charleston is a place where you can live your life to its fullest.

Industry

Hospitality services

Company size

10,000+ Employees

Headquarters location

Charleston, SC, US

Year founded

1824

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