Practice Management Coordinator Jobs (NOW HIRING)

The Registered Funds Practice Management Coordinator supports the Director of Practice Management for the Registered Funds practice in the administration and execution of practice-related initiatives, events, communications, and operational activities. This position requires a highly organized, detail-oriented professional with strong judgment, excellent communication skills, and the ability to manage multiple priorities in a fast-paced, deadline-driven environment. The Coordinator is expected to provide high-quality support, and to take initiative, assume ownership of assigned projects and tasks, proactively identify needs and follow-up items, and help drive matters through to completion while maintaining the professionalism, discretion, and responsiveness required in a law firm setting.

Responsibilities

• Provide administrative and operational support to the Director of Practice Management for the Registered Funds practice, while demonstrating initiative and ownership over assigned workstreams.

• Assist in the coordination and execution of practice-related initiatives, projects, meetings, and events, taking responsibility for advancing tasks, tracking progress, and helping ensure successful completion.

• Coordinate communications and follow-up with attorneys, business professionals, clients, service providers, and other external contacts, as appropriate, and proactively manage next steps.

• Monitor action items, deadlines, and outstanding deliverables to support the timely progression of projects and practice activities, escalating issues and identifying solutions where appropriate.

• Maintain and update internal process documents, templates, trackers, and related practice materials, and suggest improvements to enhance efficiency and organization.

• Assist with document management, reporting, and other practice support functions, with a strong focus on accuracy, accountability, and timely execution.

• Support special projects and additional practice group or firm initiatives, as assigned, including by independently managing discrete components and ensuring effective follow-through.

• Anticipate practice needs, identify opportunities to improve processes, and contribute to the effective execution of operational and strategic priorities.

• Handle sensitive and confidential information with appropriate discretion and sound judgment.

• Perform other duties as requested.

Required Skills and Experience

• Bachelor's degree required.

• Minimum of 2 years of experience in a law firm, financial services, investment management, compliance, corporate, or other professional services environment.

• Demonstrated ability to manage multiple assignments and priorities in a deadline-driven setting, with a strong sense of accountability and follow-through.

• Demonstrated initiative and the ability to take ownership of projects and tasks from inception through completion.

• Excellent written and verbal communication skills.

• Strong organizational and time-management skills, with close attention to detail and accuracy.

• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

• Ability to work effectively both independently and collaboratively.

• Professional demeanor, sound judgment, and strong client service orientation.

• Ability to maintain confidentiality and exercise discretion at all times.

Preferred Skills and Experience

• Experience in a law firm or similarly demanding professional services environment.

• Experience supporting investment management, registered funds, or related legal or regulatory practices.

• Academic background in Business, Communications, Legal Studies, Finance, or a related discipline.

Salary Information

Simpson Thacher will not sponsor applicants for work visas for this position.

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