Practice Management Coordinator Jobs (NOW HIRING)

Do you envision a workplace where every team member works together to create an amazing workplace experience? Do you want to be part of a dedicated group of professionals who consistently deliver excellence to reach our common goal of a best in class working environment? If you have a positive can-do attitude and a drive for success, Amentum is looking for you! We are seeking an Asset Management Coordinator for our client site in Groton, CT. The successful candidate will have outstanding skills and will be committed to working with others to deliver best in class, unparalleled excellence in customer service and satisfaction.

Hiring hourly range: $32-$36 (hourly/salary rate to be determined by the education, experience, knowledge, and skills)

This position includes a competitive benefits package. For more detailed information on our Benefits and what it is like to work for Amentum: please visit our careers site: www.amentumcareers.com

The work schedule for this role is Monday-Friday, 6:00 am to 2:30 pm, however, various hours may be required based on business demand.

As an Asset Management Coordinator, you will be responsible for daily support activities of regulated and non-regulated assets and data management throughout the campus, including:

Verifying the condition of incoming assets against purchase orders, documenting any damage or discrepancies

Monitoring asset movement within the facility using tracking systems and updating asset locations in the database

Handling sensitive, heavy, high value assets/equipment

Following proper procedures for retiring or disposing of outdated or damaged assets, including documentation and recordkeeping

Accurately recording asset details (serial numbers, descriptions, location) into the asset management system and applying appropriate tags

Receiving, storing, and distributing company assets within a warehouse or facility, ensuring accurate inventory tracking and proper handling of valuable equipment, often utilizing specialized knowledge of asset management systems to maintain detailed records and optimize the movement of assets.

Regularly conducting physical inventory checks to ensure accuracy of asset records and address any discrepancies

Properly storing assets in designated areas based on their type and value, maintaining a clean and organized warehouse environment

Tagging every product and entering data into CMMS

Identifying and locating the right products during the delivery process

Keeping a well-maintained and updated account of stock and inventory

Operates forklifts, box truck, pallet jacks, and other machinery to move and deliver items from receiving dock to final destination.

Learns and adheres to workplace safety regulations.

Loading and unloading inventory from loading docks, delivery trucks, storage areas, and production areas.

Recording the number of units handled and moved every day using production sheets.

Complying with all safety and health regulations.

Efficient and safe use of hand tools as required.

Cleans worksites, including hauling of debris and trash to the dumpster, cleaning tools and equipment and ensuring tools, materials and equipment are stored properly.

Complying with Good Manufacturing Practices (GxP).

All work to be scheduled and completed from a Computerized Maintenance Management System (CMMS).

Plan and schedule onsite vendor assist moves and installs

Ensuring temperature transmitter installs/removals, initial /final calibrations, Building Management Systems (BMS) connection/disconnection, Siemens installs, and compliance validations are completed on all GxP refrigerators, freezers, and incubators.

Performing field work related to different job requests including, but not limited to mechanical spaces, roofs, electrical rooms, powerhouse, laboratories, and outdoors.

Submitting requests to add new and remove decommissioned equipment to Preventive Maintenance (PM) schedules.

As the Asset Management Coordinator, you will be expected to:

Work in a team environment with a one team mentality: be friendly, respectful, empathetic, and professional to teammates and clients.

Value and respect employee authenticity and demonstrate cultural awareness to create a memorable experience and a respectful workplace.

Balance workload and multiple tasks while focusing on attention to detail and prioritizing assignments.

Take initiative to resolve issues that arise and solve problems independently; shift priorities as needed or requested by management and remain flexible

Other duties as assigned by management

Communication:

Knowledge of Microsoft Windows, Word, Excel, Outlook and SharePoint

Ability to communicate clearly via phone

Ability to work closely with customer during site emergencies.

Excellent oral and written communications

Excellent interpersonal skills, i.e., listening to customer needs, articulating path forward and giving solutions that provide value to the customer, etc.

Accurately document electronic and paper cataloging system to provide information to customer or regulatory personnel.

Strive for quick complaint resolution; to resolve problems on the first call and avoid escalation of issues through operational knowledge.

Minimum Requirements:

3 years' maintenance or asset handling experience or demonstrated equivalent combination of education and experience

Active US Drivers license

Experience operating material handling box truck, pallet stacker, forklift, lift gates, mobile elevated work platforms, mobile table lift carts

Familiarity with safety measures in dealing with material handling, skills with various material handling equipment

Excellent customer communication and customer service skills required

Ability to pass a medical evaluation for respirator use and be able to successfully complete a fit test for several types of respirators.

Ability to obtain a security access badge at our client's location.

Ability to read and understand information contained in a variety of documents or displayed on a computer screen. Demonstrated fluency in computer use including the full Microsoft product line.

Ability to obtain an appropriate driver's license issued by the State Department of Motor Vehicles, as requested.

Must be able to obtain and maintain facility credentials/authorization. Note: US Citizenship or Permanent Residency is required for facility credentials/authorization at this work location.

This position does not include sponsorship for United States work authorization.

Some physical/special requirements include:

Regularly lift to 50 lbs

Regularly climb ladders, steps, and scaffolding

Repetitive motions: bend, stoop, squat, kneel, stretch, reach, wrist movement

Walk extensively throughout the plant during shift

Work at an accelerated pace in emergency conditions

Ability to differentiate colors pertaining to wire color-coding

Wear steel toe safety shoes, safety glasses, gloves, hard hats, and other Personal Protective Equipment as needed.

Cope with demands (stressors) that are associated with the job and/or the work environment.

Preferred Requirements:

Technical degree preferred.

Experience working in a GMP or similar regulated environment such as hospitals, biomedical or pharmaceutical campuses

Strong organizational and attention to detail skills

Proficiency in using warehouse management systems (WMS) and asset management software

Basic computer literacy and data entry skills

Ability to operate material handling equipment like forklifts and pallet jacks

Knowledge of inventory control practices

Excellent communication and teamwork skills

Physical ability to lift and move heavy items

Ability to read and understand repair manuals, specifications, drawings, and schematic diagrams.

Experience working with heavy industrial or manufacturing plant steam systems, centrifugal chillers, air handling units, turbines, boilers, cooling towers, air compressors, air dryers, heat exchangers, exhaust systems, pneumatic controls, and building automation control systems.

Experience using a Computerized Maintenance Management System (CMMS); EAMS experience is a plus.

Experience interpreting a variety of instructions furnished in written, oral, diagram, or schedule form.

Excellent verbal and written communication skills.

Compensation Details:

The compensation range or hourly rate listed for this position is provided as a good-faith estimate of what the company intends to offer for this role at the time this posting was issued. Actual compensation may vary based on factors such as job responsibilities, education, experience, skills, internal equity, market data, applicable collective bargaining agreements, and relevant laws.

Benefits Overview:

Our health and welfare benefits are designed to support you and your priorities. Offerings include:

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement benefits (including 401(k) matching)

• Educational reimbursement

• Parental leave

• Employee stock purchase plan

• Tax-saving options

• Disability and life insurance

• Pet insurance

Note: Benefits may vary based on employment type, location, and applicable agreements. Positions governed by a Collective Bargaining Agreement (CBA), the McNamara-O'Hara Service Contract Act (SCA), or other employment contracts may include different provisions/benefits.

Original Posting:

Amentum anticipates this job requisition will remain open for at least three days, with a closing date no earlier than three days after the original posting. This timeline may change based on business needs.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law. Learn more about your rights under Federal laws and supplemental language atLabor Laws Posters.