Permanent Secretary Jobs in Rhode Island (NOW HIRING)

Our firm is seeking a highly organized and detail‑oriented Legal Secretary to provide direct administrative and legal support to multiple attorneys including at the Partner level. This role requires strong communication skills, excellent judgment, and the ability to manage multiple priorities in a fast‑paced legal environment. We welcome candidates with diverse backgrounds and experiences who are committed to professionalism and client service.

Key Responsibilities

• Manage the Partner's calendar, deadlines, and daily workflow

• Draft, edit, and format legal documents (motions, pleadings, correspondence, agreements)

• Prepare and file documents with Rhode Island state and federal courts (electronic and physical)

• Organize and maintain case files, both digital and physical

• Assist with client communication, scheduling, and intake

• Coordinate meetings, travel, and internal communications

• Support billing processes, including time entry and invoice preparation

• Maintain confidentiality and handle sensitive information with discretion

Required Qualifications

• 3+ years of experience as a legal secretary or legal administrative assistant

• Strong knowledge of legal terminology and Rhode Island court procedures, Connecticut and Massachusetts a plus.

• Proficiency with Microsoft Office and legal case management software

• Excellent written and verbal communication skills

• Strong proofreading and document formatting abilities

• Ability to manage multiple deadlines and prioritize effectively

• High level of professionalism, discretion, and reliability

Preferred Qualifications

• Experience supporting a Partner or senior attorney

• Litigation defense experience (or specify your practice area)

• Familiarity with Rhode Island e‑filing systems and PACER

• Experience with billing or time‑tracking software

W3Global was established in 2006 in Fremont, CA with a vision: simplify the recruiting process and develop an industry-disrupting platform to connect candidates with clients. Our cutting-edge Applicant Tracking System enables us to find the right person for the right job, creating value for job seekers and employers. While W3Global initially focused on IT staffing, we have expanded the business to serve many other industries, including accounting and finance, legal, engineering, human resources, government and more.

We’re proud of the investments we’ve made in our team, having grown from four to 1000 employees and evolving into one of the leading recruitment and staffing solution providers in the industry. Our recruiters and account managers are passionate about connecting qualified professionals with the right positions in small, medium, and large companies.

Our Services
W3Global understands the natural ups and downs of an organization’s staffing needs. We are continuously adapting to industry and economic changes to find the right candidates.

We specialize in placing permanent, direct, contract, and temporary positions for companies of any size. Our recruiting services include sourcing, recruiting, screening, interview management, salary negotiations, training, and onboarding.

We are committed to helping organizations redefine their recruitment process by delivering our SaaS-based proprietary application tracking system software.

Our Expertise
W3Global has been delivering staffing solutions for nearly two decades; we know which recruiting strategies work best. Our expert team is committed to developing a customized solution to fit your company’s unique needs.

As a W3Global client, you’ll also receive personalized assistance from a seasoned team of staffing specialists. We are committed to providing both technical support and industry expertise to simplify the hiring process. We know that your time matters. W3Global will help you streamline the hiring process, getting it done and getting it right.